1. California Community Colleges New Title 5 System-wide Enrollment Priorities & the Student Success Act of 2012 (SB 1456) Overview & Implementation Plan
Presentation for the
California Community Colleges Chief Instructional Officers Association Conference
November 2012

2. Key Presentation Topics
SSTF implementation, Enrollment Priorities, and SB 1456
Overview of the New Title 5 Regulations on Enrollment Priorities
Review of the Student Success Act (SB 1456) provisions
Gain an understanding of how SB 1456 will impact the community college Matriculation program (and BOG FW)
Estimated implementation timeline
Implementation and communication structure

3. SSTF Recommendations & Enrollment Priorities
Focus Area 3: Ensure access and the opportunity for success for new students Recommendation 3.1: The Community Colleges will adopt system-wide enrollment priorities through adoption of title 5 regulations

4. SSTF Recommendation 3.1
California Community Colleges adopt system-level enrollment priorities to:
Reflect the core mission of transfer, career technical education and basic skills development;
Encourage students to identify their educational objective and follow a prescribed path most likely to lead to success;
Ensure access and the opportunity for success for new students; and,
Incentivize students to make progress toward their educational goal.

5. Priority Enrollment Concept in the
Proposed Title 5, Section Regulation
Order of Priority:
Ed Code: Active duty military & veteran students* and current and former foster youth* who are new & fully matriculated or continuing in good standing
District flexibility provided to collapse level 1 & 2 if sufficient capacity exists to do so without displacing level 1 students 1
Academic Conditions for :
100 unit threshold
Good standing: not on academic or progress probation for 2 consecutive terms (title 5, ) 2
Existing Title 5: New and continuing fully matriculated
EOPS & DSPS students in good standing
Continuing students in good standing and new, fully matriculated students.
District flexibility to set priorities and categories within these groups 3
District flexibility to set priorities and categories for other students
*Education Code section requires community college to grant priority enrollment to any member or former member of the Armed Forces of the United States within four years of leaving active duty. EC requires priority enrollment for current and former foster youth up to, and including, age 24.

6. Loss of Enrollment Priority
Continuing students would lose enrollment priority if they…
Earned more than 100 units (not including nondegree applicable basic skills and ESL, and special classes)
Are on academic or progress probation for two consecutive terms (as defined by existing title 5 regulations)
Points to make:
Registration priority specified in subdivision (c) of this section shall be lost at the first registration opportunity after a student
Districts may set the unit limit lower than 100 units and may consider units from other higher education institutions.

7. Exemptions & Appeals
Exemptions: Districts may exempt categories of students from the 100 unit limit, ie, high unit majors or programs
Districts may also exempt from the limit units earned through credit by examination, advanced placement, IB, etc…
Appeal Policies: Districts required to adopt an appeals policy and process for students who:
Lose enrollment priority due to extenuating circumstances
Are disabled and who applied for but did not receive timely reasonable accommodation.
Districts may also allow appeals for students who demonstrate significant satisfactory academic improvement in a subsequent term

8. Student Success Task Force Recommendation 3.1
Proposed Title 5, Section Enrollment Priority Regulation
Timeline
Sept-Oct, 2012: Control Agency Review
Nov 2012: Potential effective date of new regulations
Communication to students beginning Spring 2013 on the new requirements
District implementation:
Spring 2014 registration for Fall 2014 classes*
Districts would be required to fully implement the new regulations by Fall 2014 and ensure that all policies and course catalogs reflect the new enrollment priority requirements and that appropriate and timely notice is provided to students.
*Districts may implement the new priority enrollment requirements earlier than Fall 2014

9. Signed by
Governor Brown on
September 27, 2012
Effective
January 1, 2013
Student Success Task Force Recommendation 8.2: Student Success Initiative A.K.A. Student Success Act of 2012 (SB 1456)

10. The SSTF Recommendations & SB 1456
First step to begin implementation of SSTF recommendations:
2.2 (mandated services),
3.2 (BOGFW conditions), and
8.2 (Student Support Initiative)
Links funding to support:
7.3 Student Success Scorecard: Implement the accountability scorecard
2.1 Centralized Assessment: As a condition of receipt of funds, requires colleges to adopt common assessment if the college uses standardized assessment tests (when CCCAssess becomes available)

11. Matriculation Then & Now…
8 funded components
Colleges required to provide core matriculation services, but students not required to complete them
Stand-alone program planning
Funding allocated based on enrollment data for new and continuing students
Incomplete data reporting on matriculation services
3 funded core services:
orientation, assessment, counseling/advising/other student education planning
Institutional AND student requirements
Incentivizes student completion of core services
Clear link to student equity planning
SSTF and BOG priority in restoration of matriculation funds
Funding formula to include services provided as one element
Linked to ARCC 2.0 Scorecard

12. Overview of Bill Language
EC 78210: Renames Matriculation Act of 1986 as the Seymour-Campbell Student Success Act of 2012
EC 78211: Delineates the Legislature’s intent for the Student Success Act
EC 78212:
Delineates the student’s and the institution’s responsibilities, requires the BOG to establish a reasonable, phased-in implementation period based on resources available to serve students, & establishes name of program as the : “Student Success and Support Program.”

13. Overview of Bill Language
EC 78212: Student Success & Support Program funding targeted to core matriculation EC 78215: Defines role of BOG in developing policies and processes for mandated student participation in core services, exemption categories, and appeals process EC 78216: Requires BOG to develop funding formula for Student Success and Support Program, including criteria such as services provided.

14. Overview of Bill Language
EC 78216(b)(4): Links funding to centralized assessment & the new Scorecard
EC 78216(b)(5): Provides BOG with the authority to fund other services, as funding allows.
EC 78216(c): Delineates plan requirements
EC 76300: BOG Fee Waiver conditions

15. Matriculation: Counseling & Student Ed Plans
Students exempted from counseling/advising: 20% (318,499)
Students directed to counseling/advising: 68%
Students who received counseling/advising services in : 23%
Students who received assistance in developing a Student Ed Plan (SEP) in : 19%

16. Student Success Act of 2012 (SB 1456) Student Success & Support Program Planning & Implementation Timeline
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Implementation Year 3:
FY allocations based on year-end data reported
Legislative report due July 1, 2016
System-level Planning Year:
Implementation workgroups convened October 2012 to develop proposals for title 5 Matriculation revisions, new allocation formula, & revised MIS data elements & definitions
New program planning & budget process developed
SB 1456 effective January 1, 2013
District/College-Level Planning Year:
Develop program plans
Implement MIS changes & ensure accurate & complete data reporting
Allocations remain consistent as prior year, new formula not applied
Funding targeted to core services of orientation, assessment, counseling & advising, & other education planning services
District/College-Level Implementation Year 1:
Program plans & budgets submitted
Continue to ensure accurate & complete data reporting
Allocations remain consistent as prior year, new formula not applied
Legislative implementation report due July 1, 2014 (biannually thereafter)
Implementation Year 2:
FY allocations based on year-end data reported
Application of funding formula beginning this year

17. Student Success Act of 2012 (SB 1456) Student Success & Support Program Implementation Communication Plan
Board of Governors
Consultation Council
Stakeholder Input
Final draft proposals submitted for broader review & input
CSSO Workgroup
Matriculation Advisory Committee
Counseling Advisory Group
Implementation Workgroups develop draft proposals for input
Title 5 Revision Adhoc Workgroup
MIS & Allocation Formula Adhoc Workgroup
Student Equity Workgroup
Program Reporting Adhoc Workgroup
Student Services Categorical Input Workgroup
6/22/2019

18. Overview of Implementation Adhoc Workgroups
Chancellor’s Office Matriculation Regulations Revision Workgroup
Chancellor’s Office Student Success & Support Program MIS & Allocation Formula Workgroup
Student Equity Workgroup
Program Forms and Reporting Workgroup
Jan. 2013
Goal: The goal of the Chancellor’s Office Matriculation Regulations Revision Workgroup is to review existing title 5 matriculation related regulations and provide input into the development of a title 5 regulatory proposal that will align with, and implement, the provisions of the Student Success Act of 2012, Senate Bill (SB) 1456.
Workgroup Composition: to include: Chancellor’s Office Chair and Staff; Chief Student Services Officers (2); Matriculation Dean/Coordinators (5); Assessment (1); Chief Instructional Officers (1)
Admissions and Records (1); Academic Senate for California Community Colleges (2 counseling faculty); Career Technical Education (1); Student Senate for California Community Colleges (1);
Chief Executive Officer (1); Research (1)
 Total Membership: 16
Goal: The goal of the Chancellor’s Office MIS and Allocation Formula Workgroup is two-fold:
(1) To review existing MIS data elements and definitions related to matriculation services provided and reported by each district and consider revisions to improve the quality, consistency, and accuracy of data reported to the Chancellor’s Office; and,
(2) To develop a new funding formula consistent with the requirements and elements detailed in the Student Success Act of 2012, Senate Bill (SB) 1456.
Jan. 2013

19. ARCC Scorecard & the Counselor to Student Ratio
Numerator = FT equivalent General Counselors*
*Includes PT & FT, excludes EOPS & DSPS, derived from ASA Codes 6300, 6310, 6330, 6340, 6390
Denominator = Fall term unduplicated student headcount**
**Both credit & noncredit, attempted ½ unit or 8 hrs of positive attendance

20. For Additional Information & Updates

21. Send Questions or Comments…
Any questions about implementation of the new
Student Success Act of 2012,
please

22. Thank YOU