1. Community Development Block Grant
FY 2019 CDBG Application Process
December 13, 2018
Trudy Bodenbach, Madison County Community Development Administrator

2. Welcome and Introductions
Trudy Bodenbach

3. Project Homeless Connect
David Harrison

4. FY 2019 Environmental Grants
Madison County Planning & Development
Resource Management Program
Kim Lehmann

5. The Basics Reimbursement Grant; up to $15,000
20% match required
Available to units of local government
Eligible Projects
Stormwater & Water Quality
Energy Efficiency
Recycling & Waste Management
Air Quality
Planning & Program Development
Ineligible projects
Recreational equipment, transportation, mileage, labor, education, disposal fees, tractors and/or wheeled vehicles, or generators powered by gas, diesel, or propane unless upgrading to more efficient models.

6. To Apply Application (www.madisoncountyplanning.com)
Background/Project Plan
Grant Agreement
Attachments
Resolution
Supporting information/specs about items purchased
Three bids for all equipment
Any calculations or estimates of waste diverted, energy saved, or other quantitative measurements
Deadline: 4:30 PM, Friday, January 19, 2018
Submit 1 copy of all
Hard copy, , or online submission (NEW!)

7. Questions? Kim Lehmann, Resource Management Coordinator

8. Infrastructure Loan Program
Lisa Mersinger

9. Residential Demolition Program Update
James Arnold

10. Determining Eligible Project Areas
Lisa Mersinger

11. Determining a Low/Mod Area
A low/mod activity is and activity that serves an area or population that is 51% or higher in low/mod residents or clientele.
A low/mod area can be determined by either the U.S. Census or valid MCCD administered income survey.
A income survey is only conducted if the project area is not recognized as low/mod via the U.S. Census Data.

12. 2010 Census Maps
2010 Census Maps and data sets are located at nity_development/community_development_block_ grant_(cdbg)_program.php

13. 2010 Census Maps
2010 Census Maps

14. Interactive Census Maps

15. Interactive Census Maps

16. 2010 Census Maps

21. How was 2010 Census Data Determined?
The statistical information used in the calculation of estimates identified in the 2010 Census data sets are based on data from the American Community Survey (ACS). This information was then forwarded to us by the U.S. Department of Housing and Urban Development (HUD).
Source:

22. Income Survey Life
Income Surveys will be valid for 5 years from when the first income survey letter was mailed.
Results will become void once a new income census data is issued.
Please note that income surveys are only good for the specific project area. If a project area/ location changes in subsequent years, the income survey will not be valid for the new project.

23. Invalid Income Surveys
Any income survey’s completed PRIOR TO January 1, are no longer valid.

24. Income Surveys for FY 2019
If you would like to have an income survey conducted (started) for your community for FY 2019, all materials, (maps, resident addresses, postage) must have been received by by, Friday, December 7,
FY 2019 Income Surveys will run concurrently with the Competitive Application Process.
Income surveys must be completed by the CDBG Application deadline.

25. CDBG Eligible Activities & National Objectives

26. Timeline MCCD Public Meetings Regarding the Action Plan
January/February 2019 and June/July 2019
Preliminary Application Date (by appointment only)
April 18, 2019
Application Due Date
April 26, 2019
Application Review
April 29 – May 3, 2019
Grants Committee Review
June 2019
Madison County Board Approves Recommendations
June or July 2019
Annual Action Plan Submitted to HUD
August 15, 2019
Program Year 2018 Begins
October 1, 2019

27. 2019 CDBG Application Overview
Anticipated CDBG Allocation is $2,949,145.00
Communities are limited to applying for $100,000 in total grants
The minimum application threshold is $30,000
Grantees that submit multiple projects are not guaranteed funding for multiple projects.
Municipalities may only apply for projects located within their corporate boundaries
Townships may only apply for projects located in unincorporated areas

28. CDBG National Objectives
Projects that meet our national objectives:
Projects that benefit low/moderate income persons. This is our primary objective.
2.Prevention or the elimination of slum and blight.

29. CDBG Funds Requested Per Capita
Per Capita funds are based on the total dollar amount spent for each person residing in a project area as determined by the HUD 2010 Census, or a Madison County Community Development Administered Income Survey area.
CDBG funds Requested Per Capita:
$1-100
5 Points
$101-$200
4 Points
$201-$400
3 Points
$401-$800
2 Points
$801 or >
1 Point

30. Priority Activities
High Priority Activities (12 points if detailed, 10 points if no details)
Sewer and/or Water Tap-on to an Existing Main
Fire Stations or Equipment for Fire Departments
Drainage Improvements
Medium Priority Activities (10 Points if detailed, 8 points if no details)
Street, Curb, and Gutter Improvements
Sidewalks and Street Lighting
Bridge Replacement
Improvements to Senior Citizens, Community, or Recreation Centers
Low Priority Activities (unlikely to be funded with CDBG funds) (5 points)
Applications that trigger relocation of households or businesses will be moved to the bottom of the pointing list.
Applications for park enhancement will no longer be accepted through the CDBG application process. There are funding opportunities through the Park Enhancement Grant, as well as the Park Loan.

31. Eligible Activities Water, drainage and sanitary sewer projects
Sewer and water tap-ons to an existing main
Fire station/ fire equipment
Street improvements, curb and gutter
Demolitions- private and commercial
Bridge replacements
Sidewalks and street lighting
Senior center/ community centers

32. Ineligible Activities
Rehabilitation and general maintenance is not eligible. i.e. pot hole repair, sewer cleaning etc.
Repainting water towers
Generators
Funds may not be used for rehabilitation of buildings that are used for the general conduct of government. (except for ADA accessibility, and fire station construction/rehabilitation)
Tornado Siren Replacements

33. Forced Account Labor
Forced account labor may only be used in conjunction with the Madison County Highway Department.

34. 2019 CDBG Application- Leveraged Funds
Financial Commitment to Community Development -(Jurisdiction Population 0-1,000) -Percent of non-CDBG funds invested in total project cost
Greater than 15.1%
5 Points
15% -10.1%
4 Points
10% -5.1%
3 Points
5% - .1%
2 Points 0%
0 Points
Financial Commitment to Community Development –(Jurisdiction Population 1,001- 5,000) –Percent of non-CDBG funds invested in total project cost
Greater than 25.1%
20.1% -25%
15.1% -20%
10.1% -15%
1%-10%
1 Point
Financial Commitment to Community Development –(Jurisdiction Population 5,001 or more) –Percent of non-CDBG funds invested in total project cost
Greater than 35.1%
30.1% -35%
25.1% -30%
1%-20%

35. Required Documentation
ADA Self Evaluation and Transition plan OR ADA Self Evaluation Plan Worksheet is mandatory documentation. Without this documentation your application will be incomplete, and NOT be considered for CDBG grant funding.
Communities must hold a public meeting and must provide the public with 10 days advance meeting notice. Failure to hold a public meeting will result in Application Denial.
The following documentations are required documents of your 2019 CDBG Application
Current Fair Housing Resolutions;
Certifications;
Application Resolutions ;
ADA Self Evaluation & Transition Plan Adoption Resolution (dated within 12 months of the application deadline, April 26, 2019);
Citizen Participation form complete with public comments.

36. Professional Service Procurement
Procurement of Engineering with Municipal Funding:
Municipalities are responsible for the funding
Engineering is due to MCCD by October 1, 2019
Please note: if your municipality is using the Madison County Highway Department for engineering, your municipality is exempt from the procurement process.

37. Professional Service Procurement
Procurement of Engineering with Madison County Funding:
The RFQ process must include:
RFQ, including evaluation criteria
RFQ distribution list (list of firms RFQ was given to)
Copies of each RFQ received, including scoring sheets for each RFQ
Municipalities recommendation based on RFQ scoring criteria
Municipalities must have requested RFQ documentation to us by October 1, Failure to RFQ documentation on time could result in a deduction of points on future application scoring.

38. Electronic Application
An electronic copy of the FY 2019 Application is available at:
ommunity_development_block_grant_(cdbg)_program.php

39. Important Dates to Remember
There will be a Preliminary Application Review, by appointment only, on Thursday, April 18, 2019.
Applications are due on Friday, April 26, 2019, no later than 4:00pm at the Community Development office.

40. Change in Project Scope AFTER Funds are Awarded
If a community wishes to make substantial changes to their project scope AFTER they have been awarded CDBG funds, Madison County Community Development will require a request for change in scope/location from a community. In order to process a change in project and/or a change in project location:

41. Change in Project Scope AFTER Funds are Awarded (continued)
The community/developer must hold a public meeting, in which the community is in support of the revised scope of work;
The community must pass an updated project resolution;
The community/developer must formally request a change to the scope of work, and a new application will be required to initiate the process for a change in scope of work must be submitted along with the community meeting minutes and updated resolution;
MCCD will regrade the new project. If the project does not meet or exceed the project pointing that was the basis for the initial grant award, the community will either not be able to change the project scope, or the grant money will be awarded to the next community in line that did not received funding through the competitive process;

42. Change in Project Scope AFTER Funds are Awarded (continued)
If there is no change in project pointing, communities or the project grant will be charged for the following:
Any costs associated with the publication or staff fees for a substantial amendment;
Any costs, including staff time, associated with the completion of a new environmental review;
Any costs, including staff time and publication fees associated with the new projects that are identified in a flood plain;
Any costs, including staff time and publication fees associated with the publication of a Request for Release of Funds.
Any other costs incurred, including staff time, consultation or publications needed for the newly identified project environmental.
The newly graded project will be taken to the Grants Committee who will make the final decision in regards to funding, which could include reallocating funds to the next highest community on the project list, resulting in loss of funding from the original community.

43. Meeting a National Objective
Federal regulations require all projects to meet one of the two national objectives of 1) benefit to low and moderate income persons, and 2) prevention or elimination of slums or blight. The first objective is considered the "primary" objective of the CDBG program, and is therefore given more weight.
Please note that any income surveys completed prior to January 1, 2014 are no longer valid.
1. Projects where 51% to 60% of persons benefiting are low and moderate income will receive 9 points. 
2. Projects where 61% to 100% of persons benefiting are low and moderate income will receive 12 points.
3. Projects that meet standards for the other national objective (elimination of slums and blight) will receive
8 points.

44. Minority Impact
1. Projects with documented evidence that 20% or more of the persons benefited are minority persons will receive an additional 3 points.
2. Projects with documented evidence that 10% to 19% of the persons benefited are minority persons, will receive an additional 2 points.

45. Health, Safety & Welfare
Health, Safety and Welfare Concerns (5 points maximum) POINTING WILL ONLY BE GIVEN FOR ONE LETTER OR VIOLATION.
Projects that have an environmental issue documented by the US or IL EPA or other state of federal agency, will receive an additional 5 points.
Projects that have a public health issue documented by the State Fire Marshall, or local fire chief (the fire chief for the applying entity will not be accepted) or Department of Public Health, or other federal or state agency, will receive an additional 5 points.
Please note that letters for water main deficiencies must be accompanied with independent data documenting pressure testing, and pressure testing results must be included in the letters from a different municipalities Fire Chief, or you must include a deficiency statement from the Illinois State Fire Marshall.

46. Health, Safety & Welfare
Letters from the Planning and Development Department will only be considered for storm water and storm water drainage issues. Letter from that department must include written and visual evidence of a site visit from that department, and should contain information specific to the project and the project location. In addition, each letter submitted by the Department should only reference one project for one municipality. Letters that combine more than one project for more than one municipality will not be counted. 2 points.

71. Questions?