1. Chhabindra Parajuli Joint Secretary
Meeting Management
Chhabindra Parajuli
Joint Secretary

2. What is Meeting Management?
Physically presence all the concerned parties for the resolution of conflicts or any problems arises during the course of action.

3. Types of Meeting Information Dissemination Problem Solving
Brainstorming
Committee formation
Dispute settlement
Crisis Management
Roles allocation
Benefit sharing
Budget allocation and distribution
Programme opening date finalization
Inaguration Day finalization- Industry Day, Social security day

4. Why Meeting is essential?
To Search the many options to solve the problems
To increase the ownership for the implementation of the decisions
To address the burning issues by consultation
To maintain harmonious relations to the concerned parties
Accountability and Responsibility allocation to different stakeholders

5. How to make Meeting Effective ?
Preparation on the issues
Meeting Starts and close on time
Have the agenda to the members prior
Discussion on agenda
Active involvement of the members
Decisions taken
Implementation of the meeting decisions

6. Meeting Process
During(Involvement)
After(Post)
Before(Pre)

7. Before Meeting Agenda finalization Participants identification
Schedule, Time and Venue finalization
Invitation
Communication to the members
Detail of supporting information preparation
Conformation taken from the participants
Reminders to the conformed members
Meeting Room management
Other logistics management- Attendance Register, Minute Register, Stationery and others

8. Meeting conduct time Start on time Agree on meeting proceeding
Focus on Discussion on agenda
Encourage participation for exploring possible options and solutions
Help to intensive discussion, work together and decision taking

9. Roles During Meeting Role playing Note taking
Distribution of logistics
Attendance recording
Minute writing

10. After Meeting Minute circulation Communication of decisions
Decision implementation monitoring
Follow up Decisions

11. Potential Roles in the Meeting
Chairman
Secretary
Facilitator
Minute writer
Attendance recorder
Logistics manager
Time keeper

12. General Observation Less interactive
Late comers- Most of the participants
Lengthy and time consumption
Early movers- Majority participants
Dominant participants
Silent participants
Decisions not taken on timely- Next meeting demanding
Communication weak

13. Role Playing Exercise Steering committee meeting
Agenda: Selection of five potential exports products from 15 products- Tea, Coffee, Ginger, Hand made paper, Handicrafts, Jute item, Honey, Large cardamom, Carpets, Garments, Footwear, Herbs and herbal, ceramics for Nepal
Venue: NASC
Time 2:00-4:00
Date: 2075/8/19

14. Roles Chairman-Minister of ICS Secretary- MOF,MOFA,MOICS,OPMCM,
Governor- NRB
Product Associations of above products-
Observers- ADB,WB,DFID,UNDP,GIZ
Others roles- Note taker, Minute writer, Presentation, Meeting facilitator

15. Thank you for your kind attentions.