1. Faculty Senate Meeting
April 25, 2019

2. Agenda
Call to Order and Roll Call
S. Raper, Secretary

3. Agenda
Approval of Minutes
March 21, 2019

4. Agenda
III. Campus Reports
A. Staff Council, J. Cook

5. Staff Council Staff Day Staff Council Stop By After
April 25, 2019
Staff Day
Planning Continues for May 29
Tee shirts coming soon
Donations/Volunteer – contact Lisa Winstead
Staff Council Stop By After
Staff Council Nominations

6. Agenda
III. Campus Reports
B. Student Council, M. Moore
- NO REPORT

7. Agenda
III. Campus Reports
C. Council of Graduate Students
- NO REPORT

8. Agenda
IV. President’s Report
M. Bruening

9. President’s Report
Dr. Michael Bruening, Faculty Senate President

10. Intercampus Faculty Council (IFC)
Last IFC meeting, April 16 (President Choi was not present)
Process for recording the last day of academic activity for students who fail or withdraw
Required by Title IV federal law on financial aid
Proposal to pull dates automatically from Canvas. Faculty member can override but in all cases must provide a LDA (last date of attendance) for failing students
Emeritus CRR change proposals forthcoming
Want to adjust to include NTTs
We requested additional changes to limit non-faculty administrative emeritus titles

11. eLearning Task Force

12. IFC Data-driven assessment Consensual Romantic Relationships
Presentation to Curators to use more data for academic program review, using Academic Analytics
Discussion of improvements to Academic Analytics
Consensual Romantic Relationships
Discussion on whether to revise CRR to prohibit relationships between faculty and any undergrad, and between faculty and any graduate student in the same dept. (U. Michigan has recently done this) – no consensus

13. Update on Referrals/Committee action
Bylaws revision: to be continued…
New referral to Budgetary Affairs and Student Awards and Financial Aid
Use of Department scholarship funds
New referral to Personnel Committee
Faculty annual review confidentiality agreement: available to deans again?

14. Budget Not pretty, budget cut proposals coming next week
Shifting state budget scenario
State budget based on +1.6%
Prediction reported last month: -1.5% to -3.5%
Early April: -4.26%
This week: +.06%
Interest in a resolution giving up 2% merit raise pool to save staff jobs?

15. Chancellor Search Update
2 finalists interviewed on campus over the last week
Hope for an agreement in “10-14 days” (from Tues.)

16. Upcoming Events
May 7: General Faculty Meeting, President Choi present to discuss budget, chancellor’s search
May 13: Deadline for FERRC (Faculty External Rewards and Recognitions Committee) nominations (see Barb’s of April 19)
May 17-18: Commencement
From Student Council:
Today, 4:45pm, Fitness Center Dedication
CET evals open this weekend. Dinner for dept with highest response rate

17. Recent Recognitions
Mark Fitch, President’s Award for University Citizenship—Service
Kate Sheppard, S&T’s Woman of the Year

18. Recent Recognitions Katie Shannon, Women’s Advocate of the Year Award
Kelvin Erickson, Governor’s Award for Excellence in Teaching

19. Department Chair CRR
Curators passed revision of CRR and annulled the section of our bylaws on chair searches
In response to feedback:
Final version requires 50% of chair search committee to be department faculty
Requires department faculty input on chair reappointment
Acknowledges role of chair as “liaison” between department and administration

20. Moving Forward on Chair Searches
Need feedback on temporary proposal (below) and ideas for long-term proposal (Bylaws revision? Policy memorandum? Other?)
1. The Department chair shall be appointed by the Dean, with the approval of the Provost and Chancellor (per CRR ) after consultation with a duly appointed search committee.
2. When the Dean becomes aware of an impending department chair vacancy, s/he shall meet with the department faculty to discuss the search process, including the question of whether the search should be internal or external.

21. Chair Search Draft Proposal
3. With the department’s input, the Dean will make the final decision on whether the search will be internal or external. Internal searches require the approval of the Provost and Chancellor (per CRR ).
4. The Dean will then appoint a search committee. The search committee will consist of a majority of department faculty (per CRR ), chosen by the voting faculty members of the department (per AAUP guidelines). The faculty shall endeavor to assemble a diverse and inclusive set of representatives.
5. The Dean may add faculty, staff, and other relevant constituents to ensure shared governance and diverse input on candidates (per CRR ).

22. Chair Search Draft Proposal
6. The Chief Diversity Officer will be asked to review the composition of the search committee, and if the composition does not meet an appropriate representation, may seek or provide alternative or additional nominations for the Dean’s consideration, while ensuring that the department faculty remain a majority of the committee.
7. The search committee shall meet and receive its charge from the Dean.
8. The Dean shall appoint a search committee chair selected from the department faculty representatives at the time the charge is delivered to the search committee. The committee may forward up to three committee member names for consideration by the Dean in the selection of a chair.

23. Chair Search Draft Proposal
9. The search committee and the committee charge shall follow an established, approved faculty/academic hiring process.
10. At the conclusion of the search process, the search committee will submit its recommendations to the voting faculty members of the department, who will vote on the acceptability of all finalist candidates. Candidates who receive support from a majority of voting faculty members will be considered acceptable.
11. The department faculty will then submit an unranked list of all acceptable candidates, noting their strengths and weaknesses, to the Dean.

24. Chair Search Draft Proposal
12. The Dean will either select the new department chair from the department’s list of approved candidates, or will extend the search.
13. In cases when an interim chair needs to be appointed for any reason, the Dean will consult with the full department faculty, who may recommend one or more candidates for the position.

25. Agenda
V. Reports of Standing Committees
A. Curricula Committee

26. Total Committee Activity
CCC Meetings
3 April
8 May (upcoming)
Total Committee Activity
8 Degree change request (DC forms)
16 Course change requests (CC forms)
13 Experimental course requests (EC forms)

27. Degree Changes (DC) Requested
File: BUSAPPS-MI: Business Applications and Software Development Minor
File: CP ENG-BS: Computer Engineering BS
File: EL ENG-BS: Electrical Engineering BS
File: GE ENG-MS: Geological Engineering MS (overview)
File: GEO ENG-MS: GEOLOGICAL ENGINEERING MS (program requirements)
File: GL&GPH-MS: Geology and Geophysics MS
File: 271 PROPOSED*: Geology and Geophysics PhD
File: MC ENG-BS: Mechanical Engineering BS

28. Course Changes (CC) Requested
File: ART 3100: Advanced Art Studio
File: ART 3500: Innovation Through Design Thinking
File: 4601 CHEM 5640: Neurochemistry with Clinical Correlations
File: CIV ENG 3116: Construction Materials, Properties And Testing
File: EDUC 3280: Teaching Methods and Skills in Content Areas
File: EDUC 4299: Student Teaching
File: 21.1 ENG MGT 5320: Project Management
File: GEO ENG 1150: Physical and Environmental Geology
File: GEOLOGY 1110: Physical And Environmental Geology
File: GEOLOGY 1119: Physical and Environmental Geology Laboratory
File: GEOLOGY 2610: Mineralogy And Crystallography

29. Course Changes (CC) Requested
File: 4604 GEOLOGY 5100: Professional Geoscience Skills
File: 4605 GEOLOGY 6100: Advanced Professional Geoscience Skills
File: 4609 NUC ENG 5507: Nuclear Policy
File: 4611 NUC ENG 5509: Nuclear Nonproliferation
File: SPANISH 2110: Basic Spanish Conversation

30. Curriculum committee moves for FS to approve the DC and CC form actions
Discussion: Questions or comments?

31. For Informational Purposes; No Senate Approval Required
Experimental Course (EC) Requests
File: 4600 AERO ENG : The Thermo-Fluid Dynamics of Advanced Aerospace Propulsion Systems
File: 4602 ARCH ENG : Building Physics
File: 4610 BIO SCI Pathogenic Microbiology Lab
File: 4591 CHEM ENG : Catalysis and Reaction Kinetics
File: 4606 ENGLISH : Lives and Works of J.R.R. Tolkien and C.S. Lewis
File: 4587 GEO ENG : Field Methods in Surface and Subsurface Hydrology

32. For Informational Purposes; No Senate Approval Required
Experimental Course (EC) Requests
File: 4603 GEOLOGY : Preparation and Review for ASBOG Exam
File: 4607 MATH : Introduction to Numerical Analysis
File: 4615 MKT : Brand Management
File: 4580 MUSIC : History of Music in Film
File: 4613 NUC ENG : Nuclear Forensics
File: 4585 PHILOS : Philosophy of Technology
File: 4599 STAT : Pensions and Social Security

33. Agenda
V. Reports of Standing Committees
Public Occasions, S. Sedigh Sarvestani

34. Public Occasions Committee Report
Motion for approval of revised academic calendar for the academic year.

35. Motion for Revision of 2020-2021 Academic Calendar
The Public Occasions Committee moves that the following revisions be made to the academic calendars.

36. Fall Semester 2020
International Student Orientation August 11, Tuesday
Freshman Orientation begins August 16, Sunday
Transfer Transitions August 20, Thursday
New Graduate Student Orientation August 21, Friday
Open Registration Ends August 23, Sunday
Fall semester opens 8:00 a.m. August 24, Monday
Classwork begins 8:00 a.m. August 24, Monday
Labor Day Holiday September 7, Monday
Career Fair September 22, Tuesday
Fall Break begins 8:00 a.m. October 1, Thursday
Fall Break ends 8:00 a.m. October 5, Monday
Mid-Semester October 17, Saturday
Thanksgiving vacation begins 8:00 a.m. November 22, Sunday
Thanksgiving vacation ends 8:00 a.m. November 30, Monday
Last Class Day December 11, Friday
Final Examinations begin 7:30 a.m. December 14, Monday
Final Examinations end 5:00 p.m. December 18, Friday
Commencement- 10 a.m. December 19, Saturday
Graduate and Undergraduate Degrees in Designated Departments
Commencement – 3:30 p.m. December 19, Saturday

37. Spring Semester 2021 (no change)
International Student Orientation January 12, Tuesday
New Graduate Student Orientation January 15, Friday
Open Registration Ends January 18, Monday
Martin Luther King, Jr. Recognition Holiday January 18, Monday
Spring semester opens 8:00 a.m. January 19, Tuesday
Classwork begins 8:00 a.m. January 19, Tuesday
Career Fair February 16, Tuesday
Spring Recess begins 8:00 a.m. March 11, Thursday
Mid-Semester March 13, Saturday
Spring Recess ends 8:00 a.m. March 15, Monday
Spring Break begins 8:00 a.m. March 21, Sunday
Spring Break ends 8:00 a.m. March 29, Monday
Last Class Day May 7, Friday
Final Examinations begin 7:30 a.m. May 10, Monday
Final Examinations end 5:00 p.m. May 14, Friday
Spring Semester closes 6:00 p.m. May 14, Friday
Commencement – 6:00 p.m May 14, Friday
Graduate and Undergraduate Degrees in Designated Departments
Commencement - 10am May 15, Saturday
Commencement - 3:30pm May 15, Saturday

38. Summer Session 2021 (no change)
Open Registration Ends June 6, Sunday
Summer session opens 8:00 a.m. June 7, Monday
Classwork begins 8:00 a.m. June 7, Monday
Independence Day Holiday (observed) July 2, Friday
Final Examinations begin 8:00 a.m. July 29, Thursday
Final Examinations end 12:30 p.m. July 30, Friday
Summer Sessions closes 12:30 p.m. July 30, Friday
Schedule shows the regular eight-week Summer Session.
Other special four-week course sessions may be scheduled.

39. Class sessions (excluding final examinations)
The faculty is reminded of the religious and other holidays that a substantial number of students may wish to observe. M T W TH F S
Fall Semester 14 15
Spring Semester
Summer Semester 8 7

40. Agenda V. Reports of Standing Committees
Budgetary Affairs, R. Dawes for M. Fitch

41. Budgetary Affairs Committee
March 21, 2019
Active referrals:
Scholarship offsets
Distance revenue by academic department, and a breakdown of distributions
Continuing:
Report on the “big picture balance sheet”, with tracking of changes in each item – received, not discussed as yet
Current and next FY budget = this report

42. Scholarship offsets
Offset: save overall costs by giving scholarships from departments, effectively a budget cut
Decrease in net scholarship funding
Board papers = possible issue
Disparity in scholarship funds amongst departments
Development officers will work with department chairs to get input to design a new process by December for the next academic year
Board papers are the contract made when establishing the endowment that finds a scholarship
Disparity: a few departments have substantial scholarships, others have almost none. The use of scholarships differs amongst the departments, some recruit, others reward.

43. Distance Revenue Distribution (Current)
Instructional Dept 40%
Global 35%
Provost 5%
Dean 5%
Campus* 15%
*Goes into general revenue pool
Info from VC Plain, not discussed in meeting

44. Distribution (thousands of $)
Departments
FY2019* YTD
FY2018
FY2017
FY2016
Engineering Mgt & Sys Engr
313.9
682.3
773.1
861.7
Mining & Nuclear Engineering
176.6
325.4
334.9
410.0
Business & Information Tech
160.5
308.4
330.1
344.0
S & T Global - St. Louis
158.9
277.8
288.2
321.3
Geosciences & Geological & Pet Eng
125.9
249.4
247.3
257.7
Mechanical & Aerospace Engin
101.7
279.1
317.5
263.3
Psychological Science
83.5
95.6
68.6
28.7
Civil, Arch & Environ Engr
80.7
195.1
162.6
158.0
Electrical & Computer Engineer
63.1
140.5
199.6
185.6
Computer Science 23
65.5
86.4
91.1
Mathematics & Statistics
16.4
41.0
47.7
31.5
English & Tech Communication
5.8
5.2
1.5
5.7
Chemical & Biochemical Engr
1.4 -
Economics
6.4
Department Total
1,311.50
2,666.80
2,863.90
2,958.60
CASB
33.3
57.1
57.7
52.9
CEC
130.7
276.2
300.3
317
Provost
163.9
333.4
358
369.8
Global
1,147.60
2,333.50
2,505.90
2,588.80
“Campus” (GRA)
917.5
1,000.10
1,073.90
1,109.50
Total Distance Collected
6,118.20 * 
6,667.10
7,159.60
7,396.50
Dep’ts sorted by amount this FY. Rounded to nearest. Copy of complete data available, ask Fitch.
Distance collected does not compute for FY2019 because 2.84 million $ not yet distributed.
*Revenue collected as of 04/16/19; SP19 Revenue distribution will occur when semester ends

45. Anticipated Changes for FY 21
$ Millions -1.0 Loss of tuition, 50 fewer freshmen and non-resident grad students Fall Scholarship increases (1.0 – 2.4 million possible) -1.0 Decrease in non-resident grad students Fall % merit raise pool % equity pool -0.2 P&T and Post Tenure Review -1.0 Benefits cost increase (mostly medical) -0.5 Other cost increases -8.0 Original planning assumption net cut (= $3.3 million decrease in revenue, $4.7 million increase in costs) -2.7 = Possible 200 fewer freshmen, Fall 2019 [-400 is possible] Total budget cut (about 7.3% of about $147 million budget)
Unchanged from last report, but note number fewer freshmen might be much larger, 400, than previously estimated, if so, -3 million further.
State budget uncertain, this assumes no net change.

46. Agenda V. Reports of Standing Committees D. Administrative Review
I. Ferguson

47. Administrative Review Committee (ARC)
Positons to be reviewed
Provost
Vice Provost and Dean of College of Arts, Sciences, and Business (VPD CASB)
Vice Provost and Dean of the College of Engineering and Computing (VPD CEC)
The final reports have been received Administrative Review Committee
The surveys were loaded onto Qualtrics and underwent extensive testing before deployment.
The time to complete the surveys was extended to Saturday April 13th due to spring break.
There has been statistically significant response for each person being reviewed;
Provost 141 people, VPD CASB 67 people and VPD CEC 108 people.
The final reports were collated, downloaded and reviewed for any expletives or unintentional markers that would point to the person completing the review.
The chair of the administrative review committee is currently scheduling a meeting with the Faculty Senate Officers.
Any comments or questions to the Chair of ARC Ian Ferguson

48. Agenda
VI. Administrative Reports
A. Chancellor’s Report
- NO REPORT

49. Agenda
VI. Administrative Reports
B. Provost’s Report

50. Faculty Senate Update
Robert Marley, Provost
April 25, 2019

51. Updates Vice Provost, Enrollment Management
Paul Orscheln, Assoc. Vice President, Enrollment Mgmt. and Student Retention, Missouri Western State University
Effective June 1, 2019
Vice Provost and Dean, Library
Hsin-liang (Oliver) Chen
Effective July 1, 2019

52. Additional Searches UM System Chief eLearning Officer
4 candidates to be interviewed next week in Columbia (and telepresence)
Considerations of our VP of Global Learning search
Selection of eLearning service vendor
1996…

53. THANK YOU!
QUESTIONS?

54. Agenda
New Business Elections

55. Agenda
VIII. Adjourn 55