1. TRAINING FOR THE PRESIDING AND POLLING OFFICERS
PARLIAMENT GENERAL ELECTIONS 2019:
NORTH 24-PARGANAS

2. STRUCTURE OF THE TRAINING
1. At training
2. At the Distribution Centre
3. At the Polling Station, on P-1 day
4. On poll day: prior to poll
5. On poll day: during poll
6. On poll day: at the close of the poll
7. At the Receiving Centre

3. 1
At training

4. Read the following: Familiarise with the EVM and VVPAT
Handbook for Presiding Officers
Relevant provisions of the Representation of the People Act, 1951
Relevant provisions of the Conduct of Election Rules, 1961
Conduct of Elections (Amendment) Rules, 1992
Latest instructions of the Commission
Manual of the EVM and VVPAT
Familiarise with the EVM and VVPAT
Attend training and hands on sessions Be acquainted with other members of your team
Know your Sector Officer, RO and others

5. Useful link: www.north24parganas.gov.in
Important issues :
Useful link:
Step1: Go to website:
Step2: Click on -> Lok Sabha Election 2019
Step3: Click on -> PP information and Training.
2(two) trainings for all, in addition a special training for Pro and P1.
1st training at raising sub-division and 2nd at deployed AC.
Both form 12 and 12A are to be filled up.
PB Facilitation Centre will be at 2nd training.

6. Voting by using Election Duty Certificate (EDC)
RO on being satisfied about the eligibility , issues EDC in Form 12 B
RO also marks EDC against the name in relevant part of the Rolls
A voter in the same Constituency where posted on election duty
Apply to RO in Form 12A
The EDC voter votes in the Polling Station where he is not a voter on production of the EDC
If someone votes on production of EDC, enter his particulars at the end of the rolls

7. Voting by Postal Ballot (PB)
A voter in a constituency different from which posted on election duty
Apply to RO in Form 12 so as to reach the RO by P-10 day
RO on being satisfied about the eligibility , issues PB and marks in the roll as PB RO also marks PB against the name in relevant part of the Rolls
The voter issued PB cannot vote in person at any Polling Station

8. AT the distribution centre2
AT the distribution centre
On P-1 Day (For 8290 PS)
On P-2 Day (For 178 PS)

9. Important Arrangements
Large display boards:
Decoded list of polling personnel assigning polling stations would be displayed very prominently at multiple places
Tagging of polling personnel:
The Polling Personnel will come to know their respective Polling Station to which they are assigned only at the Dispersal Centre on P-1 day and not before it
Single window counters:
Reporting, issuance of order tagging polling station , distribution all materials including EVMs would be done from one single counter.

10. Procurement of EVM, VVPAT & other materials
27 broad items
16 forms
25 envelops
6 signs
19 stationary articles
CU-BU-VVPAT
Electoral Rolls (Marked Copy, Working Copies)
Register of voters
List of contesting candidates
Notice specifying polling area
Indelible ink
Ballot papers (for tendered votes)
Declarations by the Presiding Officer
Presiding Officer’s Diary
List of Absentee Shifted voters, Proxy Voters, PB/EDC voters
Extremely important
Specimen Signature of Contesting Candidates/Election Agents
Arrow Cross Mark, Metal Seal and Distinguishing Mark of the Polling Station

11. Checking of Electoral Rolls
Components
Mother Rolls as published on 1 September 2018
1st Supplement as published on 14 January 2019
Second Supplement containing only deletions and corrections between 15 January 2019 and the 10th day following the date of announcement of elections Addition supplement containing only the additions between 15 January and the last date fixed for filing of nominations
Reflections in the mother roll
All deletions in the 1st supplement will be marked DELETED in the mother roll
All deletions in the 2nd supplement will be marked DELETED DELETED in the mother roll
Electors having corrections in the 1st supplement will be marked # in the mother roll and an inscription on the photograph indicating ‘photo as in correction list 1’
Electors having corrections in the 2nd supplement will be marked ## in the mother roll and an inscription on the photograph indicating ‘photo as in correction list 2’
E', 'S', 'Q', 'R' and 'M' for 'Expired', 'Shifted/change of residence', 'Disqualification', 'Repeat/duplication' and 'Missing’ shall be marked against deletions in 1st supplement; in 2nd supplement, these will be ‘EE’, ‘SS’, ‘QQ’, ‘RR’, ‘MM’.

12. Checking of CU/BU/VVPATS
CU, BU & VVPAT Numbers and Address Tags should match with the Register at DC counters and Polling Station assigned
Candidate Set Section of the CU is duly sealed
CU functions after switching it ON
Ballot paper duly fixed under screen of BU and properly aligned
Slide switch is at No. 1 position if number of Contesting Candidates is UPTO 16 INCLUDING NOTA
Blue buttons in BU are equal to No. of Contesting Candidates and NOTA option and other buttons are masked
BU is properly sealed
NO VVPATs will be checked at the DC and prior to Mock Poll

13. Other important activities at the DC
Learn about the presence of other non-force additional measures for the polling station
Micro Observer
CCTV
Video Camera
Web Casting
SMS registration-
The PRO & PO1 will have to register their mobile number to the assigned phone number
Tagging of vehicle
Movement to the polling station to be made in earmarked vehicle
Tagging of force
Movement to the polling station with sector force

14. On arrival at the polling station3
On arrival at the polling station
On P-1 Day (For 8290 PS)
On P-2 Day (For 178 PS)

15. Immediate activities
Send/SMS the safe arrival report first to Sector Officer
Inspect the polling station & plan
Ensure enough space for voters to wait outside and form separate queues for male & female voters, wherever possible
Make arrangement for separate entry and exit for voters
Ensure that there will be at least 5ft to 10ft distance between the first voter in queue and the entry point during the poll day
All defacements and slogans etc. within 100 meters of polling station should be removed
Keep ready the displays to be made at the polling station on poll day
Fill up the headings on all forms/envelopes, tally sheet of voters’ attendance in advance
No cooking or lighting of fire inside the polling station is allowed

16. On arrival at the Polling Station
Set up voting compartment
Voting Compartment should be placed in such a way that
(a) sufficient light is available inside the voting compartment.
(b) no direct lighting is placed over or in front of the voting compartment.
(c) secrecy of voting is not violated.
(d) voting compartment is not placed near the window/door
The Voting compartment shall be made of Card-board measuring 24" X24" X 30“, placed on a table of 30” height and should not be placed near any window / door
CU & BU of EVM & VVPAT to be so positioned that Cable of EVM is not placed on the way of voters

17. On arrival at the Polling Station
Suitable lighting in voting compartment
(ECI instruction No. 51/8/7/2017-EMS (Vol.-II) dated 03rd August 2017)
Proper electricity arrangements should be made at the polling stations.
High voltage incandescent bulbs/ tube-light should not be placed over or front of the voting compartment.

18. Conditions for polling agent
Must be a voter of that/adjacent polling station
Must be appointed by the candidate/election agent through prescribed form ( Form no 10) only
Seating arrangement to follow the sequence of candidates belonging to national recognized /state recognized /registered/independent
Two relievers may also be engaged in like manner, their movement to be controlled through issuance of Gate Pass and due signature on Movement Sheet
Copy of the electoral roll as marked by the polling agents can not be taken outside the polling station
One polling agent to remain seated in the polling station at a time
Can display a badge showing the name of the candidate only
Substitution of reliever is not allowed after 3 pm

19. 4
Poll day (pre-poll)

20. Preliminary activities on poll day morning
Start Preliminary Activities at least 75 minutes prior to the scheduled hours of Commencement of Poll
Display Photo Identity Cards
Place the phials of indelible Ink carefully in order to avoid spilling over
Also take note that other prerequisites namely EVM, VVPAT, copies of Photo Electoral Rolls, Voters’ Register(17 A), pass for Polling Agents etc. are firmly in place, along with Micro Observers and Digital Photographers, if so designated
Allow Polling Agents enter Polling Stations. Verify signatures of Candidates/ Election Agents in the Appointment letters (Form 10) of the Polling Agents in reference to Specimen Signatures of Candidates/ Election Agents

21. Display at Polling Stations on Poll day
1. Notice on area delineating Polling Stations. 2. Copy of Form 7A. 3. Posters on How to Cast Vote with EVM &
VVPAT. 4. Important telephone nos. 5. Working copy of Electoral Roll.

22. Press Clear on CU to clear before start of poll
Mock Poll
Should start one hour prior to the poll
Wait for 15 minutes, if polling agents of at least two rival candidates do not come. Connect CU, BU & VVPAT and Switch ON the CU
Paper roll knob of VVPAT be set in unlock position before the use of VVPAT.
Press Total on CU
To show no votes are cast on the EVM
Press Ballot on CU
To issue ballot
Agents are to cast votes
Press Close on CU
Press Result on CU
To show results
Press Clear on CU to clear before start of poll
Total 50 votes are to be cast, at least 1 per candidate and also NOTA
Prepare Mock poll certificate in format and sign. Obtain signatures of polling agents present, if absent record the same

24. CLOSING AND SEALING OF C.U. FIXING OF GREEN PAPER SEAL
Pr. O. to sign in full on white side of paper seal just below the Serial No. of paper seal
Get also signatures of the agents present
Insert paper seal through the frame of inner door of Result Section of CU, so that green side is seen through the two apertures
Door of inner compartment should be closed by pressing so that two open ends of seal project outward
Prepare A/C of paper seal in 17C Part-I item-9 and return unused & damaged paper seals to RO and relevant part in P.Os Diary.

25. CLOSING AND SEALING OF C.U. SPECIAL TAG FOR SEALING INNER COVER
Write the Sl. No. of CU on Special Tag
Sign on the back of Special Tag and get signatures of agents present on it
Ask agents to note down the Sl. No. of Special Tag
Pass twine thread through 2 holes of inner door and through the hole of Special Tag and seal with wax. Thread should be kept long enough to make the seal outside of EVM for avoiding spilling of molten wax on EVM
Set the Special Tag properly according to grooves so that CLOSE button is visible properly
Fill up relevant portion in P.Os Diary
Return unused and damaged Tags to RO

26. CLOSING AND SEALING OF C.U. SEALING OF OUTER COVER
Outer Cover of Result Section should be pressed fit for closure in such a way that two open ends of paper seal project outwards
Seal the outer cover by
passing thread through 2 holes on left side of outer
cover and tying a knot.
attaching an address tag.
sealing the thread on address tag with wax and
seal of the Presiding Officer.
Ask agents present to affix their seals

27. CLOSING AND SEALING OF C.U. STRIP SEAL
Ask the agents to note down the No. of Strip Seal used
Inner side of strip contains pre-gummed portions of A,B & D and outer side contains C portion
Fix the green paper seal with A,B & C portion of strip in sequence, and then drape it around the CU and seal tightly with D portion
The strip seal should not cover the cap of CLOSE button
Return unused & damaged strip seals to RO
Now the EVM is ready for actual poll and keep the BU inside voting compartment & CU on the table of 3rd PO

28. Setting up EVM/ VVPAT for actual poll
After mock poll, all ‘printed paper slips’ will be taken out, marked with a stamp on their back as ‘MOCK POLL SLIP” (dimension of the stamp 3 cms x 1.5 cm) kept in a black envelope and plastic box and sealed with Pink Paper Seal
Place the balloting unit & VVPAT in the voting compartment & control unit on the table of Presiding/Polling Officer-3
Connect CU BU & VVPAT with each other
Press “Total” button to ensure that there are no votes cast before the actual poll.

29. 5
DURING POLL

30. Commencement of poll
Read out provisions u/s 128 of R.P. Act, 1950 about maintenance of secrecy of voting
Make the declaration in prescribed form about commencement of poll, sign and obtain signatures of polling agents present
If the preliminaries are not over, admit 3 to 4 voters at the hour fixed for commencement of poll
Send sms report on commencement of poll to the Sector Officer
Demonstrate to the polling agents that the marked copy of the electoral roll does not contain any entries other than PB & EDC
Demonstrate also that the register of voters (Form-17A) does not contain any entry
Tally time with the polling agents
Remember if commencement of poll gets delayed by more than two hours, re-poll will be announced by the ECI

31. Poll Process: Regulation of Entry at the Polling Station
Persons entitled to enter, other than electors, are :
Polling Officers
Candidates/Election Agents/one Polling Agent at a time
Observers, Micro-observers, Persons authorized by ECI
Child in arms accompanying elector
Companion of blind, infirm elector
Public Servant on duty
Public Servant on duty does not normally include police officers. Similarly armed body guards of Candidates/ Election Agents/ Polling Agents are not also allowed, except when they are covered under Z- plus security.

32. Distribution of duties5A
Distribution of duties
Presiding Officer in overall charge of the Polling Station
1ST PO to identify the electors and will be in charge of marked copy of electoral roll
2nd PO in charge of indelible ink, Voters’ Register and, Voter’s Slip
3rd PO in charge of CU and preservation of voter’s slips

33. 1st Polling Officer
1ST PO will be identifying the electors and will be in charge of marked copy of electoral roll
All Electors who have been issued with EPICs, shall have to produce the EPICs to exercise their franchise
Those who can not produce their EPICs can vote, provided their identity is established by alternative documents as will be allowed by the Election Commission
Minor discrepancies in EPIC relating to elector's name, father's / mother's/ husband's name, sex, age or address shall be ignored
Discrepancy in the serial number of EPIC as mentioned in the electoral roll shall be ignored
EPIC issued by an ERO of any other constituency will be accepted, provided the elector’s name feature in the Electoral Roll

34. Alternative documents for identification of electors
EPIC is the primary document for identification of electors
If, for unavoidable circumstances, EPIC cannot be produced, elector can be identified on production of any of the following 11 documents having photograph
Passport
Driving License
Service Identity Cards with photograph issued to employees by Central/State Govt./PSUs/Public Limited Companies
Passbooks with photograph issued by Bank/ Post Office
PAN Card
Smart Card issued by RGI under NPR
Mahatma Gandhi NREGA Job Card
Health Insurance Smart Card issued under the scheme of Ministry of Labour
Pension document with photograph
Official identity cards issued to MPs/MLAs IMLCs and
Aadhaar Card
Photo Voter Slip (PVS) issued by the election authority cannot be used as an alternative identity document

35. Identification of Voters
1st PO loudly reads out the Sl. No. and name of elector and verifies the Photo ID of elector
Underlines the particulars of elector in the marked copy
In case of female voter, in addition put a tick mark against the Serial no. of the elector on left side of the corresponding entry
Provide data on No. of votes polled to the Presiding Officer from time to time. For this, usual practice is to keep a sheet containing consecutive numbers and crossing one by one as poll progresses

36. 2nd Polling Officer
Ensure that the electors put their full signature or LTI in the Register of Voters (Form 17 A).
Note the kind of Identification Document produced along with the No. of document produced, if given in the document, on Column 3 of Form 17A
In case of EPIC holder, write EP and in case of other documents last four digits mentioned in the Column 3 of Form 17 A.
Issue voter slip

38. Duties of Second Polling Officer
Application of Indelible Ink
Inspect the elector's Left Forefinger and put a mark of Indelible Ink from the upper tip of the nail to bottom of the first joint in the form of a line as illustrated:

39. Application of indelible ink
2nd PO will mark left forefinger from the tip up to the first joint with indelible ink
When elector has no left forefinger, put ink on any finger on left hand starting from left forefinger, as applicable
If elector has no left hand, put ink on any finger on right hand starting from right forefinger, as applicable
If elector has no hand, put ink on extreme (stump) of hand as he possesses

40. Issue of voter’s slips
It will be supplied in stitched bundles of 50 or 100
After an elector’s left forefinger is marked with indelible ink and his entries are made in voters’ register, 2nd PO will issue Voter’s Slip
Elector will be allowed to vote by 3rd PO on the basis and order of Voter’s Slips issued by 2nd PO
All Voter’s Slips should be collected by 3rd PO from electors & preserved carefully and kept in separate cover
Check again left forefinger of the elector

41. Duties of the 3rd Polling Officer: Recording of votes
3rd PO presses BALLOT button of the CU
Voter goes inside voting compartment for recording his vote
If the Voter is not familiar with voting procedure, the Presiding Officer may explain by using the dummy cardboard model of the EVM in presence of the polling agents, but none should accompany the voter inside voting compartment
If Presiding Officer needs to enter inside voting compartment during poll for any checking or so, when no voter is inside, he should ask or allow polling agents to accompany on all such occasions;
Tally number of votes polled periodically with CU & Register of Voters (Form- 17A)

42. Micro Observer
Micro Observers are appointed by the General Observer to oversee the poll process at the identified polling stations and report back to the Observer
MOs are provided for polling station locations, for one or multiple polling stations, as specified
MOs are authorised to enter the polling station/s, observe the process and report back to the General Observer
Due courtesy to be shown to the MO and provided with reports, as asked for

43. Some important points to note
Mock Poll certificate is to be prepared in prescribed format
Use of Dummy Cardboard Model of EVM for explaining the voting process by Pr.O to any voter who asks for help or expresses his inability to vote using EVM
Blind voters may vote by using braille system in the EVM and may require the braille ballot for identification
Declaration form to be used by voters complaining on use of VVPAT

45. Extra-ordinary circumstances5B
Extra-ordinary circumstances

46. Replacement of EVM-VVPAT during Poll [No. 51/8/VVPAT/2017-EMS dt. 11
If CU or BU or both malfunctions
Replace full set (CU, BU, VVPAT)
In new mock poll, cast 1 vote each against each candidate and NOTA
Remove mock poll data from EVM and paper slips from VVPAT
Also pack paper slips similarly as in mock poll before voting starts
If VVPAT only malfunctions
Replace the VVPAT only

47. VVPAT Complaint by voter – Rule 49MA
In case a voter complains of wrong printing by VVPAT:
He will report to Presiding Officer
Presiding Officer will take a declaration explaining that if found false he can be penalized
PO will then record in 17A and permit him to cast a ‘test vote’ in presence of PO and Polling Agents
If found false PO will record in 17A and 17C so that the test vote is not counted
If found true then PO will stop poll and report to RO

48. Companion Voting- Form 14A
Blind voters may use braille for identification of the candidate to vote for
For blind voters not using braille/ infirm voters companion voting is allowed
Age of companion 18 years
Usually takes the voters to the PS, helps in completing the process and enter the voting compartment
The companion usually does not enter the voting compartment
Allowed inside only when infirmity is of a type incapacitating the voters to cast her vote herself
If allowed inside the voting compartment, complete the formalities for Form 14 A, otherwise not
Companion can vote as a companion only once
His right index finger is to be marked with indelible ink

49. Voting by Blind and infirm Voters-instructions (ECI instruction No
Voting by Blind and infirm Voters-instructions (ECI instruction No. 4/MISC/ECI/LET/FUNC/JUD/SDR Dated: 23rd October, 2017)
While Scrutinizing of various documents such as the Form 17A, Presiding Officers Diaries etc., by the Observer and Returning Officer on the day following the day of poll, Form 14 A shall also be scrutinized to see whether there are unusually larger no. of cases of companions accompanying the electors in recording votes in any Polling Station, which may create suspicion about the fairness of poll.

50. Challenged votes
Entertain a challenge from polling agent only after he deposits Rs. 2 in cash
Furnish a receipt to challenger
Warn the person challenged about penalty for impersonating, enter his name and address in the list of challenged votes (form 14) and ask him to sign. If he refuses to do so, do not allow him to vote
Summary inquiry: ask the challenger to adduce prima facie evidence. If challenger succeeds, ask the person challenged to produce evidence to rebut the challenge
If challenge is established, hand over such person to police with a written complaint and return challenge fee after taking receipt in col. 10 of form 14 and counter foil of receipt
If challenge is not established, forfeit the fee and write “forfeited” in col. 10 of form 14 and counter foil of receipt

51. Tendered votes
20 Ballot papers marked as tendered ballot paper on their back will be supplied per polling station
Maintain complete record of electors issued with tendered ballot papers in form 17B
Obtain signature or LTI of elector in col. 5 of 17B before issuing him a tendered ballot
Elector will mark his vote through arrow cross mark inside voting compartment and fold the ballot paper, come out and hand over the same to the Presiding Officer
Keep all tendered ballot papers and list in form 17B in separate cover
Keep a correct account of tendered ballot papers (1) received in the polling station (2) issued to electors, and (3) unused and returned in item 8 of 17C part-I

53. Voting by voters from ASD list
Every elector, whose name appears in ASD list, shall have to produce EPIC for his/her identification or any one of the alternative photo identity documents permitted by the Commission.
The Presiding Officer shall verify the identification document personally and the details should be properly registered in the register of voters in Form 17A.
The First Polling Officer shall inform the Polling Agents about the ASD elector who has come to vote by reading out his/her name loudly

54. Voting by voters from ASD list Continued
Thumb impression of such electors shall also be obtained in addition to signature against the column of "signature/thumb impression” of Register of voters (Form 17A).
The thumb impression shall be in addition to the signature even in the case of an elector who is a literate and can sign.
A declaration shall also be obtained from the ASD electors

55. Voting on EDC EDC is in form 12B
On production of EDC, obtain thereon signature of elector
Have the person’s name & Sl. No of electoral roll as mentioned in EDC entered at the end of the Marked Copy of roll
Permit the elector to vote in usual manner

56. Voting by proxy
There will be a list of CSVs (classified service voters) who have appointed proxies. Such a list will be attached at the end of Marked Copy of Electoral Roll
Proxy will record vote on behalf of CSV in usual manner
Mark middle finger of left hand of proxy voter
Proxy voter is entitled to vote of his own in addition to vote as proxy, if he is registered elector of that polling station
In case of proxy votes, Sl. No. of CSV as noted in sub-list should be recorded in the voter register
For distinction, suffix PV in bracket in the voter register. For example write 1 (PV) in column 2 of the voter register

57. Refusal to observe voting procedure
If an elector refuses, after necessary warning by the Presiding Officer, to observe voting procedure, do not allow him to vote
If the elector is already issued Voter’s Slip, that should be withdrawn from him and cancelled
Put a remark “Not allowed to vote – Voting procedure violated” in the remarks column of Voter Register and put full signature of the Presiding Officer below that remark

58. Electors deciding not to vote
After recording in voter register, if an elector decides so, he should not be compelled to vote
“Refused to vote” OR “Left without Voting” shall be noted in 17A Register and Pr.O should sign in full below that remark
Signature/LTI of elector shall be obtained against such remark

59. declarations By the Presiding Officer By companion
By elector about age
By elector under Rule 49 MA (in case the elector disputes the vote shown in VVPAT)
By voter in the ASD list

60. Declarations by the Presiding Officer
4 times
At the commencement of poll
At the time of use of subsequent voting machine/s, if any
At the end of poll
After sealing of the voting machine
In each case, the Presiding Officer is to read the declaration, sign, obtain signature of the polling agents/ election agents/ candidates
Write name of the agent and her candidates if someone refuses to sign

61. Declaration of elector about age
If an elector appears to be below voting age but his identity is otherwise established, take a declaration from him about his age in prescribed form
Before taking declaration inform him about penal provisions of law for giving false declaration
Prepare a list of such voters from whom the declaration is obtained. Also maintain a list of persons who refused to give declaration and have gone away without casting vote
Keep all such declarations in a separate cover

62. Declaration by ASD voter

63. Declaration by companion of blind or infirm voter

64. 6
Close of poll

65. Close of poll
Before five minutes for the scheduled hour of close of poll, go outside the polling station and announce that the intending persons to vote should come in a queue
If poll continues beyond scheduled hour of close, make only one queue and distribute slips serially numbered and signed by the Presiding Officer from the last person in the queue
Continue poll till the person holding Sl. No. 1 slip. Collect all slips and destroy to prevent reuse
Press CLOSE button of CU in presence of polling agents and replace the cap over it . Total no of votes recorded in the machine should be noted in item 5 of part-I of form 17C
Switch off power and disconnect the BU from CU
Draw a line after last entry in Form 17A and certify “The serial number of last entry in Form 17A is ……….” & sign. Obtain signature of polling agents present

66. Reports of the Presiding Officer
1) PRESIDING OFFICER’S DIARY
The Presiding Officer is required to record the relevant events/proceedings as & when they occur in a diary as per annexure-XIV
2) VISIT SHEET
Fill up the information in the visit sheet as & when any officers visit the Polling Station
3) ADDITIONAL REPORT by the Presiding Officer (16 points) is to be submitted to the observer/RO.
4) FILLING UP OF REGISTER OF VOTERS-
The Presiding Officer should make required entries in the relevant columns of the above 4 documents at regular intervals.
5) Polling Agent Movement Sheet

67. Account of vote recorded
Prepare form 17C Part-I
Total no. of votes recorded must be equal to the total no. of votes registered as per col. 1 of the register 17A minus no. of voters decided not to vote (as per remarks col. of 17A) minus no. of voters not allowed to vote for violation of secrecy (as per remarks col. Of 17A) (2-3-4=6)
Supply attested copies of form 17C to all polling agents present irrespective of asking and take receipt. Better to supply after all sealing works relating to polled EVM and polled materials are over
2 copies of 17C should be submitted in a separate cover at RC
Presiding Officer to make declaration at the close of poll and get signatures of the agents present

68. Account of votes recorded

69. Account of votes recorded

70. Sealing of EVM & VVPAT after poll
Switch off the CU & put in Carrying case and seal it at both ends with addressed tag with the help of seal of Presiding Officer
Similarly BU and VVPAT should be put in carrying cases and seal them with address tag and seal of Presiding Officer.
Agents present should be asked to affix their seals
Names of candidates/ polling agents who have affixed their seals on carrying cases of CU should be noted in the declaration at the close of poll

71. Sealing of election papers
Special Booklet containing the following to be kept separately :
24 point information sheet for post poll scrutiny by RO.
PS-05
Form 17C
Declarations of the Presiding Officer
Mock poll certificate.
Presiding Officer’s Diary.
Visit Sheet .
16 point Observers’ report.
Certificate for ASD voters.
Polling agents / Relieving agents movement sheet.

72. Sealing of election papers
Polling agents should affix their seals on envelops and packets containing,
marked copy of roll
17A
voters’ slips
used tendered ballots and
list of tendered votes in 17B
unused tendered ballot papers
list of challenged votes
unused & damaged paper seal, if any
appointment letter of polling agents
any other papers that RO has directed to be put in a sealed packet

73. Statutory covers
The first packet ( green in color) should contain sealed covers and superscribed as ‘statutory covers’
Marked copy of electoral rolls
Sealed cover containing Form 17 A
Sealed cover containing Voters’ slips
Sealed cover containing unused tender ballot papers
Sealed cover containing tendered ballot papersand the list in Form 17B

74. Non-statutory covers
The Second Packet ( yellow in color) will contain :
Copies of electoral roll
Appointment letters of polling agents in Form 10
EDC in form 12B
Sealed cover of list of challenged votes in form 14
List of blind and infirm voters in 14A
Declarations of age and list of such electors
Receipt Book and cash
Unused and damaged paper seals
Unused voter slips
Unused and damaged Special Tags
Unused and damaged strip seals

75. Third packet
The cover will be brown in colour and contain the following items:
Hand Book of the Presiding Officer
Manual of EVM
Indelible Ink set
Self inking pad
Metal Seal of the Presiding Officer
Arrow Cross mark
Cup for setting indelible ink

76. Fourth Packet
Any other item should be kept in fourth packet which is blue in colour

77. Preparation of Presiding Officer’s Diary
Record relevant events as and when they occur at regular intervals;
Any lapse in writing diary at regular intervals is seriously viewed by ECI
One of the important documents verified by the Observer on the day after poll at the time of scrutiny

78. Visit sheets
Patrolling Magistrate, Sector Officer, Zonal Magistrate, DEO, RO, AROs and Election Observers, whenever they visit any polling station, shall make an entry in the VISIT SHEET kept with the Presiding Officers. Visit Sheet shall be deposited after end of poll along with Presiding Officer's Diary.
One of the important documents that will be verified by the OBSERVER on the day after poll at the time of scrutiny

79. At the receiving centre7
At the receiving centre

80. Hand over the following
The following items will be checked and received first at Receiving Counter:
Special Booklet
One sealed and one unsealed copy of 17C (Ballot Paper Account)
One sealed copy and one unsealed of Declaration of Presiding Officer (Part I-IV)
Presiding Officer's Diary
A Brown envelop containing PS05 and 24 point information sheet
16 Points Report of Presiding Officer
Visit sheet
Mock poll certificate

81. Hand over the following
Control Unit
Ballot Unit and
VVPAT
All above 3 are to be duly sealed and to be put in respective carrying cases
Plastic box containing Mock Poll slips which would be sent to the strong room.

82. Hand over the following
The first packet containing 5 sealed cover and super scribed ‘Statutory Covers’
The second packet containing 11 covers super scribed ‘Non- Statutory Cover’
The third packet containing 7 items of election materials
Materials for Voting Compartment
Waste paper basket
Gunny bag/ polythene bag for carrying polling materials
All other materials, if any inside a fourth packet

83. Must remember the Don’ts
No checking of VVPATs at DC and prior to Mock Poll.
No Movement to Polling Station without Police Tagging.
No cooking or lightning of fire inside the Polling Station.
No direct lighting over or in front of the Voting compartment.
In no circumstances commencement of Poll will delay by more than two hours.
Photo Voter Slip will no longer be an alternative document. Don’t allow to cast vote only producing PVS.
Particulars of companions of infirm voter who will not enter inside voting compartment will not be included in Form 14 A.
No substitution of reliever of Polling Agent after 3 PM.

84. Thanks