1. 2011–2012 Federal Program Monitoring
English Learner Accountability Institute
Keric Ashley, Director
Education Data Management Division
December 5, 2011

2. Redesign Objectives
Focus on LEAs and schools based on at-risk criteria (Academic and Fiscal)
Increase the use of technology
Design a system that will allow the CDE to meet its oversight responsibilities, while being responsive to LEAs needs and realities

3. 2011–12 FPM Reviews
June 2011
Selection of 120 LEAs including direct funded charters
August 2011
Release common school sites and program names by LEA
September 12-19, 2011
CAIS County Lead Training
Regional LEA Trainings at County Offices of Education
October 2011
On-site reviews begin
January 2012
Online reviews begin

4. B
LEAs are placed in the selection pool every other year under the FPM model. D 4

5. New in 2011–12 New Name Federal Program Monitoring New Web page
Our new name closely identifies the monitoring tasks which federal and state law requires CDE to perform. We will continue to monitor state programs such as physical education, educational equity, Economic Impact Aid-Limited English Proficient (commonly referred to as EIA-LEP), and Economic Impact Aid –State Compensatory Education (commonly referred to as EIA-SCE).
We have also redesigned our CDE web page so that it is more logically structured and so it is easier to find, for example, where your LEA falls in the four year FPM review cycle. For those of you that have not visited our Web page, we highly recommend that you visit it to obtain vital information about the FPM process, in general, and your FPM, in particular.
In the next several slides, will provide a brief overview of the new Web page. 5

6. http://www.cde.ca.gov/ta/cr/ 6
There are six sub-headers on this page. We will briefly review each one. 6

7. 1 2 3 7

8. 1 2 8 3

9. 1 2 9

10. 1 2 3 10

11. Program Instruments
Contain the legal requirements pertaining to a specific program
Used to review whether an LEA is meeting legal requirements
LEAs can access program requirements on CAIS and upload documents for specific program instrument items to demonstrate that the LEA is operating programs that meet legal requirements
Technical verses compliance assistance 11 11

12. Program Instruments Each cycle has a separate set of instruments
Cycle B: Three sources of evidence
Interviews
Observations
Documents
Cycle D
Documents only

13. Document Upload Deadlines
Before the first day of the review:
30 calendar days
Day before exit:
5 p.m. additional documents for Cycle B
9 a.m. additional documents for Cycle D
LEAs not meeting upload deadlines risk having findings 13 13

14. Document Review Before the review:
Program Reviewers will post comments in CAIS at least 15 calendar days
LEA staff should be available to respond to CAIS comments from program reviewers

15. Cycle B Reviews On-site reviews Limited to one week Daily Schedule
Provided by RTL
Confirm 15 days prior to review
Participants must adhere to the Daily Schedule at all sites 15 15

16. Cycle B Reviews Schedule Variations Early and late entrances
Early exits
Alternate sites
Online only
Entrance Meetings
District
Site 16 16

17. Cycle B Reviews
Daily debrief
Pre-exit meeting
Exit Meeting

18. Cycle D Reviews Daily debriefing Preliminary findings
Notification of Findings (NOF) posted in CAIS 18 18

19. Resolution of Findings
Resolution Process
Proposed Resolution of Findings form (PRF)
- Option A: Finding Resolved
- Option B: Resolution Agreement Request 19 19

20. Sample Notification of Findings20

21. Most Frequent Non-compliant
EL Findings 2010–11
Item
Percentage of Reviews
(Cycle A Only)
EL 2
ELAC
63%
EL 7
Single Plan for Student Achievement
49%
EL 20
English Language Development
37%
EL 10
General Fund Use
34%
EL 5
Identification, Assessment, and Notification
32%
EL 3
DELAC

22. Most Frequent Non-compliant
EL Findings 2010–11
Item
Percentage of Reviews
(Cycle A Only)
EL 21
Access to the Core
32%
EL 11
Disbursement of EIA-LEP funds
25%
EL 14
Reclassification
EL 16
Professional Development
24%
EL 13
Program Evaluation
EL 9
Equipment Inventory
19%

23. Contacts
Federal Program Monitoring Office CAIS Help Desk 23