1. Using your iPad in meetings
Using apps to view and edit documents, check appointment and s, take notes and join online meetings.

2. Session content Mobile security and your responsibilities
Microsoft Office apps to view, edit and create Office files (including files stored on SharePoint)
OneDrive app to view, edit and create files on OneDrive
SharePlus staffcentral app to navigate to and open existing content on SharePoint staffcentral and My Department
Using mail and calendar apps to access university accounts
Taking notes on an iPad
Skype for Business on an iPad for meetings
Annotating PDFs and images
At this point do an inventory of what apps people have, if you need to install anything then adjust the agenda accordingly to allow for that extra time.

3. New to using an iPad?
Using your iPad in meetings page – iPad essentials and top tips
iPad gestures video on lynda.com - essential watching if you've not used an iPad before (useful even if you have)
iPad manual in iBooks
Connecting your mobile device to the university's wireless network - walks you through getting connected
All of this content is on the Using your iPad in meetings page on the IS website
At this point we won’t go through this in detail – rather we will demonstrate techniques during the session, but people can go back and cover this content in their own time. All of this content is on our website
Also good to watch videos on YouTube/Lynda.com

4. iPad security Read the university’s Mobile Security policy
Set a passcode lock
Keep your operating system up to date
Connect to using an Exchange connection
Use Find my iPad
OS updates will install latest security patches to fix new threats and issues
Connecting to via exchange allows us to remotely wipe university information if your device is lost or stolen
Find My iPad allows you to check where your ipad is and wipe it remotely if lost or stolen

5. Browser bookmarks Save time Set up frequently accessed sites
Staffcentral app better for accessing committee papers, agendas and minutes

6. Office apps
Better viewing experience when opening files from the OneDrive and staffcentral apps
Can also create and edit files from within the apps themselves
Free
but only work if you set up your connections
OneDrive
Sign in to your Office365 account using university credentials
My Department & staffcentral
Set up a connection to the site(s) you want to access, using university credentials
More information on MS Office for staff pages on staffcentral
Once signed in using university account, can set up SharePoint locations
If apps have been previously installed, sign out and back in again
Best to use staffcentral app over office apps for browsing as Office apps will only show document types for the app (eg Word will only show Word docs, whereas staffcentral app will show all file types in a document library, including pdfs
When setting up connections to sharepoint locations, you can use the department site URL.

7. OneDrive app
View, edit and create files on your university OneDrive for Business account
Download from the app store for free
Sign in to your university OneDrive for Business account
Can also sign in to your personal OneDrive account at the same time
Editing files requires another app eg Office apps
People who downloaded this a while ago should now upgrade to the latest version – via sharepoint helpcentral mobile pages

8. SharePlus StaffCentral app
Navigate to and read files on SharePoint staffcentral and My Department
Committee papers
Meeting minutes and agendas
Downloads and instructions on
Check you have the latest version
Editing files requires another app eg Office apps
People who downloaded this a while ago should now upgrade to the latest version – via sharepoint helpcentral mobile pages

9. Mail and calendar apps Connect to your university email and calendar
Additional to any personal and calendar
Check the default account settings
Instructions on Mobile Devices pages on IS staffcentral
Set a passcode lock
Default account settings will show which is the default account for any new calendar appointments or s. If you see calendar appointments not being added to your outlook calendar, it may be that your default is set to another calendar.

10. Notetaking apps OneNote Notes MS Word Evernote
What are your favourites?
Everyone has their own favourite for this and all have their own advantages.
OneNote is now easy to use with a staff OneDrive for Business account. Works well across multiple devices including Windows desktops and macs.
Notes feature can also be linked to Exchange so that notes you make on your iPad, or iPhone, also appear in the notes section of Outlook. To do this you need to turn on Notes in your Exchange settings - see Settings/Mail, Contacts, Calendar>Exchange – turn the Notes slider to green.
If you take notes with MS Word, particularly with preformatted templates, you can produce publishable minutes within minutes, or at least hours, of a meeting ending.
Evernote is accessible from anywhere and has some nice features, including very easy to include images and videos in your notes from an event, also it links with your Exchange calendar so automatically includes the title and location of your current appointment in any note you take

11. Skype for Business app (formerly Lync)
Video conferencing from your mobile
Follow shared presentations on your screen
More information
Useful to purchase a Bluetooth mobile speakerphone
Some Lync functionality not available via mobile devices eg polls and whiteboards
Logitech Mobile speakerphone P710E is an example of a mobile speakerphone

12. Annotating on an iPad Also called “markup”
Open your PDF or image and look for a pencil icon
iOS 11 markup tools in various apps including Photos and Files
Can use your finger
Buy a stylus or Apple Pen for more accuracy

13. Photo by nhuisman - Creative Commons Attribution-NonCommercial-ShareAlike License
Created with Haiku Deck