1. Links
Launch Outlook
Launch Skype
Place Skype on Do Not Disturb

2. TECHNOLOGY INSTRUCTION
myCommunity
Intermediate
Please log in to your workstation with your KU Online ID and password. Launch a browser and log in to mycommunity.ku.edu.

3. COURSE INSTRUCTOR Suzie Johannes Microsoft Certified Trainer
Technology Instructor
& Learning Enthusiast

4. COURSE OVERVIEW myCommunity Overview Apps Pages Deleting a site
Framework
Roles, permissions, terminology
Apps
Adding apps
Common apps
Custom columns and views
Pages
Creating pages
Editing pages
Adding App and Web Parts
Deleting a site

5. WHAT IS MYCOMMUNITY? Web Tools Social Tools Productivity Tools
Access controls
Search
Personal profile page
Social Tools
Newsfeeds
Discussion forums
Mobile apps
Wiki
Yammer
Delve
Productivity Tools
Calendars
Task & project management
Simultaneous co-authoring
Notifications
Manage Files
File storage & sharing
Document sharing
Document versioning
1 TB of personal storage
Data Management & Collection
Web forms
Surveys/Polls
Data filters
Custom views
Exportable
Integration with
other tools
Word
PowerPoint
Excel
OneNote
Outlook
Skype for Business
Access

6. WHAT IS MYCOMMUNITY? myCommunity
My Site Personal site provided to every student, faculty, or staff member.
/personal/
OneDrive for Business Personal cloud storage where you can store and share up to 1 TB of personal data.
Can share externally
*Sharing folder requires person to sign in with KU Online ID or Microsoft Account
Community Sites Topic-based sites that include members from across the university.
/communities/
Document Libraries, Webpages, Lists, and More
Can share with anyone at KU or external contacts with a Microsoft Account
Team Sites Sites that include members at the university.
/teams/

7. TERMINOLOGY Terminology Site collection Site or subsite
Document library
List
Webpage

8. MANAGING PERMISSIONS Site collection level Site level
Top Level Site
Permissions
Subsite 1
Inherited
Subsite 3
Subsite 4
Broken
List
Notebook 1
Notebook 2
Document Library
Folder
List Item
Subsite 2
Subsite 5
Subsite 6
Site collection level
Site level
List or library level
Folder level
List item or document level

9. #1 #1 Best Practice – Keep your permissions as simple as possible
ONEDRIVE FOR BUSINESS
#1 Best Practice – Keep your permissions as simple as possible
Break inheritance as infrequently as possible.
Use groups based on folder membership to assign permissions.
Assign permissions at the highest possible level.
Put documents that require fine-grained permissions in document libraries that are defined to support each group of permission.

10. Basic Permission Groups
ROLES
Basic Permission Groups
Role/Group Name
Description
Permission level
Visitors
View pages, list items, and documents
Can download documents
Read
Members
Can add, edit, and delete items from libraries
Can create and manage personal views, edit items and user information,
Can manage lists, delete versions in existing lists and document libraries
Can add, remove, and update personal Web Parts.
Contribute and Edit
Owners
Provide management and support of the myCommunity site to end users.
Manage site layout(look and feel), structure, content
Manage site security and content for site and sub-sites
Responsible for all content and permissions within their sites including all subordinate sites. 
Responsible for granting access to individual sites or files.
Site Owner must be displayed on each site.
Resolve Community Standard questions and issues. Note: No more than 3 site owners with full control per site.
Full Control

11. Additional Permission Groups
ROLES
Additional Permission Groups
Role/Group Name
Description
Permission level
Site Collection Administrator
Provide management and support of the SharePoint site collection to end users
Manage collection security
Create top-level sites/site collections
Create site templates
May be able to recover deleted documents, apps, or sites within 60 days of deletion
Full Control
Moderators
Only exist with community sites
Edit community site pages, add or remove apps,
Change reputation settings, assign badges,
Edit/delete posts by other users,
Create discussion categories, mark a reply to any discussion as best reply, mark a discussion as featured
Moderator

12. APPS OVERVIEW Common apps Libraries Lists Tasks Calendar
Apps extend functionality. Some are included as part of the template.
Common apps
Libraries
Lists
Tasks
Calendar
Discussion Board
Wiki
Notebook

13. LISTS
Overview
Provide much of the functionality of many apps on team sites
Show information in an Excel worksheet format on a webpage
Ability for multiple members to add and edit items at the same time
Ability to set up alerts and create workflows based on list items

14. #1 #2 Best Practice – Use CamelCase ONEDRIVE FOR BUSINESS
When naming sites, apps, folders, files, and views:
Any spaces in the name will be replaced with the “%20” characters
SharePoint limits URL lengths to 256 characters
To create more readable URLS, use CamelCase when creating site
Then change the Title to a user friendly name after the asset is created

15. VIEWS Views Used to sort of filter information based on column values
Public or personal views
Default view
Types of views
Styles of views
Also work with libraries

16. DOCUMENT LIBRARIES Optional features Versioning Columns and views
Approvals
None, Major, or Major and Minor
Limit who can views drafts
Require document check out
Columns and views
Similar to lists
You can make columns mandatory
Workflows

17. #1 #3 Best Practice – Share a link instead of an attachment
ONEDRIVE FOR BUSINESS
#3 Best Practice – Share a link instead of an attachment
Instead of attaching documents, send a link to one document stored in myCommunity
This ensures everyone is working from the latest copy
Document libraries in myCommunities can include major and minor versions with a dedicated set of approvers

18. #1
ONEDRIVE FOR BUSINESS
#4 Best Practice – Harness the power of columns (metadata) and views
Instead of organizing files within folders within folders, create columns to store metadata about the files.
You can then create views to sort and filter the information much like a folder.
Views can be public, private (only you can see it), or can have targeted audiences.
This also will help ensure URL lengths stay short.

19. SHARING
Overview x

20. WEBPAGES Overview A home page is included with each site
Additional webpages can be added
Those pages can contain static content or Webpart, which are dynamic widgets showing
Manually add pages to the Quick Launch (Left Navigation)
How to find site pages

21. App part & web part overview
WEBPAGES
App part & web part overview
App Parts
Web Parts
Displays contents of an app that has been added to your site.
Editable blocks of content. Similar to widgets. Can display content from apps.
Have custom properties that can be set
Uses an iFrame to load app part content

22. EXTERNAL SHARING

23. NOTE ABOUT SHARING