1. Letter Writing 5

2. Letter Writing 5 Email - Objectives
To learn an acceptable layout for an .
To learn a correct content structure for an .
To practice writing s.

3. Letter Writing 5 The Email Header
Every requires a correctly formatted recipient address, ex. .
The name is a designation chosen by the recipient.
@ is used to separate the user ID from the domain name in the  address.
A domain name is an identification string that defines the recipient’s account.
The end of the address is a 2 letter ISO country code.

4. Letter Writing 5 The Email Header
Most headers will also let you CC and BCC other recipients.
CC = Carbon Copy.
BCC = Blind Carbon Copy, which means the recipient does not know who else has been copied into the .
You should always write a bried description of the content of the in the Subject box.

5. Letter Writing 5 The Email Greeting
You should always start your with a greeting.
This can be as formal as a salutation in a letter , ‘Dear John,’ , or if you know the recipient well you can be informal and use ‘Hi John,’
The name should be followed with a comma or colon: Dear John, or Dear John:

6. Letter Writing 5 The Email Body
If you are responding to a previous then you should make reference to this at the start of your , ex. Thank you for your kind invitation…..
Move on directly to the main point of the . s are not really designed for long correspondence so keep it short and be direct. Ex. ‘I’m writing to inquire about your research on how cats groom their coats.’
Finish your with a short closing paragraph or a call to action. Ex:
I need this information for an iGCSE project so I would appreciate it if you could send it to me as soon as possible.

7. Letter Writing 5 The Email Signing Off
At the end of the use an appropriate term to sign off, ex:
Sincerely,
Yours truly,
Thanks again,
Regards or Best regards,
Respectfully,
Your Name

8. Letter Writing 5 The Email – Proof Read
When you have finished your you must proof-read it to check for mistakes before you send it off.
Remember once you have sent an , it cannot be called back, amended or deleted by you.

9. Letter Writing 5 Email - ulvi.suwail@indexoffice.az
Mr. Ulvi Suwail
Account Manager
Index Office Supplies
Urgent Order a/c IOS
Dear Mr Ulvi,
Please supply as a matter of urgency:
10 boxes of copy paper
1 Minolta copier toner cartridge
You: Mr. Mohammed Fares
Office Manager
Universal Movers Ltd Yasamal District
7C, Hasan Majidov Street.,
Baku, AZ 1065, Azerbaijan Tel: Fax:
Account: IOS

10. Letter Writing 5 Email - mfares@universalmovers.az
Mr. Ulvi Suwail
Account Manager
Index Office Supplies
Urgent Order a/c IOS
Dear Mr Fares,
This is to confirm the supply of:
10 boxes of copy paper
1 Minolta copier toner cartridge
You: Mr. Mohammed Fares
Office Manager
Universal Movers Ltd Yasamal District
7C, Hasan Majidov Street.,
Baku, AZ 1065, Azerbaijan Tel: Fax:
Account: IOS

11. Letter Writing 5 Email - Practice
Write a message to a cousin that invites them to join you for a birthday celebration somewhere exciting or adventurous, ex. Paintball, quad biking, 10 pin bowling, scuba diving etc. You need to tell them the time and the place where the party is happening and about any special clothing or equipment they will need to wear or bring with them. The birthday party will also involve a meal somewhere so mention that too.
The subject for the is ‘Birthday Party’.
The recipient address is: