1. BILATERAL COOPERATION NETWORKS EU-BR CALL FOR EXPRESSIONS OF INTEREST

2. Next steps - Important dates
Signature of MoU
End of official period for bilateral networks
15th November
Networks submitting the financial and activity report
30th November
Mentors to review/approve the submitted report
Interviews with network leaders and mentors
30th November – 21st December
Final payment to networks
15th January 2019
End of INCOBRA project
31st January 2019

3. Documents to be submitted
MoU
Consolidation of a long term cooperation framework: signature of a MoU, partnership agreement or other kind of formal agreement.
We would recommend each institution to sign on an individual basis
Signed by as many network partners as possible
If there are 2 organisations (1 Brazilian and 1 European) leading the network it could be signed by these two organisations on behalf of other network members

4. Documents to be submitted
Activity report
Final report with policy recommendations and description of needs and cooperation obstacles.
The report is divided into 5 main chapters:
Activities: description of activities carried out in these 7 months
Meetings: main information about the meetings organised
Funding: description of how this grant has benefitted the network
Consultancy services: feedback on the services provided by INCOBRA
Overall/recommendations: lessons learnt, policy recommendations, plans for the future, overall experience with this INCOBRA project

5. Documents to be submitted
Financial report
Non eligible expenses:
 Staff costs for the implementation of activities
 Physical resources, small equipment, etc.
 Honorariums or consultancy fees
 Research activity
 Venue rental
Eligible expenses:
 Travel costs (only economy class flights)
 Accommodation costs in max. 4 star hotels
 Per diem allowance
 Organisation of working meetings, logistics
 Consumables, printing costs

6. Documents to be submitted
Financial report
ID #
Type of expense (T, A, PD, WM, C, O)
Amount (R$) (where applicable)
Amount (€)
Average exchange rate for the expenses period
Details of expense (logistics or meeting details; purpose of travel etc)
Date of expense
Date(s) of travel (where applicable)
Origin & destination of trip (where applicable)
Name of network representative (where applicable)
Some tips:
Proof of expenses – providing copies of all receipts, boarding passes and any other relevant payment documentation. Keep all original documents for at least 5 years.
Remember VAT is not eligible
Exchange rate – use the average of the European Central Bank exchange rate for the period being reported.
The grant cover intercontinental and internal travel

7. INCOBRA Consortium