1. Research Opportunities in Space and Earth Science (ROSES) – 2019

2. Agenda What's new in ROSES-2019 (not much):
- individual program elements
- ROSES-wide policy changes
- keeping track of changes after release
Reminder of changes from recent years
Other resources for proposers:
- SARA web page
- Serving on review panels
- Where to find about past selections
Max’s personal idiosyncratic advice

3. What is "ROSES"
"ROSES" = Research Opportunities in Space and Earth Sciences, An "omnibus" solicitation, which means many topics, many due dates, and the default rules (about all the boring stuff like fonts, policies etc.) is (mostly) relegated to the "Summary of Solicitation". See the ROSES-19 landing web page at:
Once you have read it once you can focus on the science or technology in the short call.

4. What is "ROSES"
The list of "Program elements" (calls for proposals) in ROSES are most easily found by book marking either Tables 2 and 3 of ROSES, web pages that list them either by date or by "Division" = Astrophysics, Earth Science…
and

5. Table 2 of "ROSES" ROSES-18 vs. 19 Overlap  Name of Program Element
Name of Program Element
NOI/Step 1 Due Date
Proposal Due Date
C.15
Planetary Protection Research [3]
See C.15 ROSES-2018
D.2
Astrophysics Data Analysis
See D.16 in ROSES-18
A.39
Plankton, Aerosol, Cloud, Ocean Ecosystem (PACE) Mission System Vicarious Calibration
See A.48 in ROSES-18
E.3
Exoplanets Research Program [3]
See E.5 in ROSES-2018
A.40
Understanding Changes in High Mountain Asia
04/16/2019
06/12/2019
C.2
Emerging Worlds [3]
04/16/2019 (Step-1)
06/12/2019 (Step-2)
C.5
Exobiology [3]
05/13/2019
C.6
Solar System Observations [3]
C.20
Development and Advancement of Lunar Instrumentation Program
A.27
Earth Surface and Interior
05/17/2019
06/14/2019
A.28
GRACE-FO Science Team
05/21/2019
B.11
Heliophysics Data Environment Emphasis
04/18/2019 (Step-1)
06/20/2019 
ROSES-18 vs. 19
Overlap

6. Links for Later
See Section I(c) of the ROSES Summary of Solicitation and
Budget FAQ:
Data management plans FAQ:
RSS feed of ROSES amendments:
Instructions for Google due date calendar is at:

7. What's New: Appendix A (Earth Science)
PACE Mission System Vicarious Calibration is A.48 of ROSES-18
A.38 PACE Science and Applications Team (proposals are due 07/15/2019)
A.53 Joint NASA ISRO Airborne SAR Campaign over the US in Quick turn around, MANDATORY NOIs are due May 20, 2019.
A.8 Global Ecosystem Dynamics Investigation (GEDI) Science Team (currently TBD)
A.33 Earth Science Research from Operational Geostationary Satellite Systems may be solicited
Space Archaeology returns as a (sub) element of Interdisciplinary Science in Earth Science (A.32)

8. Appendix A (Earth Science) continued
Although most common for Earth Science, which has the most program elements, for all of ROSES many programs are not solicited every year so, as always, individual program elements are on their own cadence, some with full text available now (e.g., A.2), some with a bold notice indicating that they will be solicited but dates are currently TBD (e.g., A.6 and A.8), and some with a bold notice indicating that they will not be solicited this year (e.g., A.3-A.5).
Sometimes we add a program element later in the year and there was no indication of it in ROSES on release because circumstances changed.

9. What's New: Appendix B (Heliophysics)
B.7 Space Weather Science Applications Operations 2 Research is new this year (Started as TBD but final text was just released as Amendment #1 to ROSES-19).
What was the Flight Opportunities part of Heliophysics Technology and Instrument Development for Science (H- TIDeS) in ROSES-18 has been pulled out and is solicited separately as B.9 Heliophysics Flight Opportunities for Research and Technology (H-FORT).
Most program elements in Appendix B require a Step-1 proposal, so keep an eye on those Step-1 proposal due dates. It used to be that all program elements required a Step-1 but this year B.8 H-TIDeS and B.9 H-FORT don’t even ask for an NOI let alone a Step-1.

10. What's New: Appendix C (Planetary)
A new opportunity appears in C.21 the Lunar Technology Program
A new opportunity will appear as C.22 Bepi- Colombo Participating Scientists Program (TBD).
C.19 the Planetary Science Early Career Award (ECA) program is solicited this year after having been released as draft last year.
Korea Pathfinder Lunar Orbiter Participating Scientist Program was released as program element C.31 of ROSES Step-1s are due April 11, 2019.

11. What's New: Appendix D (Astrophysics)
The Astrophysics Data Analysis Program (ADAP) program is not being solicited in ROSES-2019 because it was solicited a second time in ROSES-2018 in order to maintain its normal schedule and due date. See D.16 Second Astrophysics Data Analysis, with proposals due May 17, 2019.
Ditto the exoplanets research program, cross division between Astro and Planetary (now with Heliophysics!)

12. Mandatory NOIs vs. Step-1 Proposals
Name of Program Element
NOI/Step 1 Due Date
Proposal Due Date
B.11
Heliophysics Data Environment Emphasis
04/18/2019 (Step-1)
06/20/2019 (Step-2)
C.16
Laboratory Analysis of Returned Samples
04/24/2019 (Step-1)
06/25/2019 (Step-2)
A.9
Physical Oceanography
05/30/2019
06/27/2019
D.4
Astrophysics Theory Program
05/02/2019
A.16
Modeling Analysis and Prediction
05/03/2019
07/02/2019
A.25
The Soil Moisture Active-Passive Mission Science Team
05/15/2019
07/11/2019
C.4
Planetary Data Archiving, Restoration, and Tools
05/09/2019 (Step-1)
07/11/2019 (Step-2)
A.38
PACE Science and Applications Team
07/15/2019
B.4
Heliophysics Guest Investigators Open
05/15/2019 (Step-1)
07/17/2019 (Step-2)
C.10
Cassini Data Analysis
05/16/2019 (Step-1)
07/18/2019 (Step-2)
C.7
New Frontiers Data Analysis
05/30/2019 (mandatory NOIs)
08/01/2019
B.8
Heliophysics Technology and Instrument Development for Science
N/A
08/28/2019

13. Mandatory NOIs vs. Step-1 Proposals
Name of Program Element
NOI/Step 1 Due Date
Proposal Due Date
B.11
Heliophysics Data Environment Emphasis
04/18/2019 (Step-1)
06/20/2019 (Step-2)
C.16
Laboratory Analysis of Returned Samples
04/24/2019 (Step-1)
06/25/2019 (Step-2)
A.9
Physical Oceanography
05/30/2019
06/27/2019
D.4
Astrophysics Theory Program
05/02/2019
A.16
Modeling Analysis and Prediction
05/03/2019
07/02/2019
A.25
The Soil Moisture Active-Passive Mission Science Team
05/15/2019
07/11/2019
If it doesn’t say anything special its a normal, optional, NOI, submitted by the PI, not a proposal by the organization, and its not a prerequisite for proposal submission.

14. Mandatory NOIs vs. Step-1 Proposals
Name of Program Element
NOI/Step 1 Due Date
Proposal Due Date
B.4
Heliophysics Guest Investigators Open
05/15/2019 (Step-1)
07/17/2019 (Step-2)
C.10
Cassini Data Analysis
05/16/2019 (Step-1)
07/18/2019 (Step-2)
C.7
New Frontiers Data Analysis
05/30/2019 (mandatory NOIs)
08/01/2019
B.8
Heliophysics Technology and Instrument Development for Science
N/A
08/28/2019
If it says mandatory NOI, then its submitted by the PI, not a proposal by the organization, but it is required for proposal submission subsequently.

15. Mandatory NOIs vs. Step-1 Proposals
Name of Program Element
NOI/Step 1 Due Date
Proposal Due Date
B.11
Heliophysics Data Environment Emphasis
04/18/2019 (Step-1)
06/20/2019 (Step-2)
C.16
Laboratory Analysis of Returned Samples
04/24/2019 (Step-1)
06/25/2019 (Step-2)
If it says Step-1 then in place of the NOI there is a mandatory proposal = submitted by the organization, not the PI, and it is required for proposal submission subsequently. Read your program elements regarding changes between Step-1 and Step-2, Appendix B is the most restrictive by far.

16. What's New: Changes to the SoS
Section II.(c) on increasing access to the results of federally funded research links to the Federal Register notice, specifies that manuscripts are to be deposited within one year, and notes that failure to do so "may delay or prevent awarding of funds."
In Section IV(b)iii in the description of the summary table of work effort it is noted that, unless otherwise stated in an individual program element, person time listed in the table of work effort offered at no cost by the proposing organization is assumed to be an estimate of anticipated additional effort…and is considered voluntary uncommitted effort.
Section VI.(b) now defines the programmatic considerations that may be considered by the selection official.
Section VIII now includes a link to information on filing a complaint through the NASA Office of Diversity and Equal Opportunity.

17. Changes and Additions to ROSES after release:
Bold and red in Tables 2 and 3 
Due date delayed
Final Text April 4, 2019

18. Changes and Additions to ROSES after release: NSPIRES mailing lists
Any other new program elements added, TBD programs that are finalized, or major changes in scope (or due date) will be announced by an Amendment to ROSES. You will get an if you subscribe to the SMD mailing list in NSPIRES under "Account Management".

19. Changes and Additions to ROSES after release:
Links to Amendments etc. on the home page  

20. 
ROSES-2019 RSS feed:
RSS feed is at
The instructions for how to subscribe to the ROSES-2018 due date Google calendar is in the SARA library at

21. Changes and Additions to ROSES after release
You are here
RSS feed is at
The instructions for how to subscribe to the ROSES-2018 due date Google calendar is in the SARA library at
Google due date calendar

22. Volunteer to serve on a review panel at 
You are here

23. Volunteer to serve on a review panel, continued

24. Statistics about prior ROSES
updated a few times a year
Spreadsheet 
You are here

25. Example excerpt from grant stats spreadsheet
Remember, it takes a while for review and selection (sometimes waiting on budget) so this tends to be at least 6 months after proposal due date.
Solicitation or Program Element Title
Submitted
Selected*
% Selected
Notes * Selected means "encouraged" or "invited" for Step-1 proposals, depending. It has no meaning for NOIs.
Ocean Salinity Field Campaign SPURS-2 Processing and Synthesis 4
100%
Earth Surface and Interior 55 19
35%
Sustaining Living Systems in a Time of Climate Variability and Change 63 17
27%
Earth Science Applications: Disaster Risk Reduction and Response 40 10
25%
Precipitation Measurement Missions (PMM) Science Team
130
31%
Physical Oceanography 56 12
21%
Earth Science U.S. Participating Investigator 26 8
2 selectables pending
CloudSat and CALIPSO Science Team Recompete
101
Earth Science Applications: Water Resources Step-1
106 49
46%
Earth Science Applications: Water Resources Step-2 46 13
28%
Atmospheric Composition: Modeling and Analysis
114 25
22%
4 selectables pending
NASA Energy and Water Cycle Study
Science Team for the NASA ISRO Synthetic Aperture Radar (NISAR) Mission 51
Land Cover Land Use Change Step-1 52 23
44%
Land Cover Land Use Change Step-2 22
Step-2 due 4/2/2019
Rapid Response and Novel Research in Earth Science 7
88%
SERVIR Applied Sciences Team Step-1 94
SERVIR Applied Sciences Team Step-2
Step-2 proposals are due 7/19/2019
Terrestrial Ecology 72
24%
DSCOVR Science Team 29 14
48%
1 selectable pending
Earth Venture Instrument 5 (EVI-5) 15
ECOSTRESS Science Team
proposals are due 04/23/2019
Advanced Information Systems Technology
100
Remote Sensing Theory for Earth Science
134

26. Reminders of changes from recent ROSES
We are still using the 2018 guidebook for now…
We are still redacting budgets (examples follow)
PRC (China) restrictions remain in place see
All grants now require that manuscript versions of published peer reviewed papers be archived in PMC and those will be made public one year after publication
Data Management Plans (DMPs) are required with most proposals

27. Redaction Reminder There are four things that every proposal needs:
I’m going to skip a few slides after this but leave them in the set to refer to later
There are four things that every proposal needs:
Cover page budget with everything in it, this will be redacted automatically.
Table of work effort in the main proposal PDF with person time but no $. A simple example is given in ROSES and a template is available at:
Budget details and justification for things (not people) in the main proposal PDF.
Separately upload a "Total" budget that will not be seen by reviewers. Here you put complete detailed budget and phase NASA CS salary by fiscal year.
Generic whats new is at but the one about budgets is

28. Cover Page Budget
There are three lines for Co-Is at other organizations. First, put funds for Co-I government organizations in lines 8 & 9. Put the funds that pass through your organization in line 5.
Redacted{
Redacted{
From

29. Cover Page Budget
I used Section F line 5, the generic subaward line, for my $60K subcontract to Miskatonic University, not that you can tell, because I could not modify the description of line 5. That this is for M-U will only become apparent later when you read the actual proposal.
Next, I used customizable line 8 for the $150K that will be sent directly to my Co-I at Naval Research Lab and I entered "NRL portion of this award" in the description.
In line 9 I put the GSFC portion of the award and labeled it appropriately.
When the proposal is evaluated by the peer review panel they will not see any of the $ numbers in the Personnel Sections or in Section F lines 5, 8 & 9, all of that will be automatically redacted.
This is all on the web at click on FAQs and
From

30. Budget Details/Justification
Include costs of things (including those in a sub award) in the budget detail/justification in the main proposal PDF e.g., explain why does your Co-I need a $3.5K MDO4000C oscilloscope, vs. a $450 TBS1000B? Also, make reference to the subaward e.g., "0.5 FTE are allocated for Co-I Dr. H. West (Miskatonic, Arkham, Mass) as can be seen the summary table of work effort and full costs are in Section F line 5 of the cover page budget and in the separately uploaded Total Budget pdf file. Costs for labor, fringe and overhead are omitted consistent with ROSES instructions."
This is all on the web at click on FAQs and

31. Budget Details/Justification
Ditto consultants, no salary, fringe and overhead costs in the main proposal PDF. In the budget justification in the main proposal PDF you explain only the part that is not labor e.g., "The total cost of the consultants Goldshtik and Whorfin of the Banzai Institute is provided in the NSPIRES cover page budget in Section F line 3. The consultancy includes the cost of the rental of an oscillation overthruster from Professor Tohichi Hikita of Nagoya university at $157/hour. This cost is quite reasonable given that similar facilities are twice as expensive.
This is all on the web at click on FAQs and

32. Total Budget Upload
The Total Budget PDF is uploaded in exactly the same way that the proposal PDF is uploaded, but by choosing document type "Total Budget", see figure below. This Total Budget file will not be seen by peer reviewers. In general, these budget files are for Step-2 proposals only.
Generic whats new is at but the one about budgets is

33. Table of Work Effort
Table of work effort in the main proposal PDF is merely a reporting of all of the planned work commitment, funded by NASA or not. For a very simple example, see Section IV(b)iii of the ROSES summary of Solicitation and templates are available at:
Note, this table is outside of and is distinct from budget and the page limited main part of proposal, which must describe what work each team member will be doing. That doesn't belong here.
This is all on the web at click on FAQs and

34. (very simple) Table of Work Effort
Person and/or Role
Time charged to this proposal
Time not charged to this proposal
Total Time per person/year
PI, Rick Sanchez
3 months/year
N/A
Co-I, Morty Smith
4 months/year
Co-I, Revolio
Clockberg Jr.*
1.5 months/year
Collaborator, Dan Harmon
de minimis
Grad Student,
Justin Roilandº
12 months/year
* A letter of support is provided from the foreign organization Herpson Polytecknic Universität for Prof. Revolio Clockberg Jr. participating at no cost to this proposal.
º The Graduate student from the Citadel is funded by a FINESST award and thus participating at no cost to this proposal.

35. Order of Precedence
There is a section I(h) in the Summary of Solicitation, called Order of Precedence: The Guidebook vs. ROSES vs. Program Elements which tells you what to do if ROSES SOS, the guidebook, and or an individual program element disagree: Program element > Division Research Overview (e.g., C.1) > SOS > Guidebook.
FAQs should merely elaborate, not surprise you or contravene a rule in the program element.

36. See what won in the past
If there is a particular program of interest to you, you may simply visit the NSPIRES page of that program element from past years and look under " Selections"
here

37. See what won in the past
But if you don’t know of a particular program, you may search the NSSC grant status database to get a list of grants based on key word from the title, university, PI etc.

38. Max's personal idiosyncratic advice
Don't annoy the reviewer.
Don’t just write a proposal that can be understood, write a proposal that cannot be misunderstood.
Use figures and tables.
Have your proposal reviewed by others, who are not experts in your subdiscipline, and then make changes based on what they say.
I didn't say that you had to make the changes they suggested, I said that you had to make changes.
Ditto the reviews you get back from us. I could do a whole bunch of slides just on this…

39. So you just got back your review and…
You now have proof that the reviewers are morons.
Yes, but its your responsibility to write a proposal that even a moron can see is excellent.
Don’t tell the word that your reviewers are morons, because they are your friends on Facebook.
Don’t tell the program officer that your reviewers are morons, because he or she literally used your suggestions.
Vox populi, vox Dei.
No, there is not enough room for the detail needed.
Some things are worth saying more than once
Or maybe need to be emphasized with bold or something?

40. Thank you Send questions to SARA@nasa.gov
Please review proposals when called on if you possibly can and are not conflicted. Peer review is at the core of our imperfect but democratic and successful process.
THANK YOU to everyone who has previously served and continues to help with the peer review process!
Go to and click on "volunteer"