1. 30/06/2019
Managing health and safety using BS OHSAS Minimizing your health and safety risks
Good morning my name is Suzanne Fribbins, and I am BSI’s EMEA Product Marketing Manager for the Risk Portfolio. 1

2. Drivers for improving health and safety performance
Outline
Who is BSI?
What is OHSAS?
Causes of OHS hazards
Drivers for improving health and safety performance
Introduction to BS OHSAS 18001:2007
BS OHSAS requirements
Certification
Questions?
As part of this presentation, I will cover:
Who is BSI?
What is OHSAS?
Drivers for improving health and safety performance
Introduction to OHSAS 18001:2007
OHSAS requirements
Certification
Questions?
30/06/2019

3. Who is BSI? – 10 fast facts

4. Health and safety statistics 2010/11*
So why do we need an effective system for managing health and safety risks?
Health and safety statistics published by the HSE show that in the UK:
1.2 million people were suffering from a work related illness of accident in 2010/11
The HSE prosecuted a total of 551 cases
18,290 enforcement notices were issued
171 workers were killed at work – which in this day and age is completely unacceptable
26.4 million working days were lost = a total of 15 days per reported case
And the total cost to society of workplace injuries and ill health (not even taking into account cancer) totalled 14 Billion Pounds.
Source: The Health and Safety Executive (HSE)

5. OHSAS stands for Occupational Health and Safety Assurance System
What is BS OHSAS 18001?
OHSAS stands for Occupational Health and Safety Assurance System
Used interchangeably with OHSMS (Occupational Health and Safety Management System)
BS OHSAS specifies requirements for an OHS management system
It has been developed to enable an organization to develop and implement a policy and objectives which take into account legal requirements and information about OHS risks
BS 8800 acted as a key source text in its development
Suitable for all organizations
BS OHSAS can be integrated with other management system standards
OHSAS stands for Occupational Health and Safety Assurance System.
Used interchangeably with OHSMS (Occupational Health and Safety Management System).
OHSAS specifies requirements for an OHS management system.
It has been developed to enable an organization to develop and implement a policy and objectives which take into account legal requirements and information about OHS risks.
A safe and healthy workplace, and compliance with the law does not come about by chance – its important that organizations have a robust system in place to identify OHS hazards, estimate risks and put in place appropriate measures to mitigate the consequences. And this is where OHSAS comes into play.
BS 8800:1996 Guide to occupational health and safety management systems acted a a key source text in the development of OHSAS
BS OHSAS is suitable for organizations of all sizes that want to set up formal procedures to manage health and safety risks. It takes a risk-based approach to documentation – enabling organizations to decide what they need by reviewing your risks and evaluating the effectiveness of current controls.
BS OHSAS has been written to be seamlessly integrated with other management system standards such as ISO 9001 for Quality and ISO for Environment.

6. Explains the requirements of the standard in greater detail
BS OHSAS 18002
BS OHSAS offers guidance for the implementation of BS OHSAS 18001
Explains the requirements of the standard in greater detail
BS OHSAS offers guidance for the implementation of BS OHSAS
Explains the requirements of the standard in greater detail.

7. Business benefits of BS OHSAS 18001
Some of the benefits of implementing a robust OHSMS are:
Improve OHS performance
Reduced liability
Fewer accidents/staff absence
Reduced costs
Reduced insurance premiums
Improved public perception
Tender/competitive advantage
Enhanced staff morale
Protect brand and reputation
Initially, it may be perceived that occupational health and safety can be a drain on resources, offering little in financial return. In practice, it has been shown to be incorrect.
Protecting the health and safety of people in the workplace is a community expectation that makes good business sense.
Workplace incidents can have a dramatic impact on people’s lives and they can have significant financial impacts on organizations through loss of skilled staff and lost production of goods or services.
Implementing an occupational health and safety (OHS) system is now a legal requirement in many countries like the UK. But even if it isn’t, there are strong reasons for implementing an OHSMS.
Some of the benefits of implementing a robust OHSMS are:
Improved health and safety performance. An OHSMS enables you to identify hazards, assess risks and put the necessary controls in place to prevent accidents. And the regular assessment process will help you continually monitor and improve your health and safety performance.
Reduced liability – a reduction in the cost of fines and civil actions
Fewer accidents/staff absence
Reduced costs – few accidents mean less expensive downtime for your organization
Reduced insurance premiums
Improved public perception
Tender/competitive advantage – our customers tell us that having a robust OHSMS in place has allowed them to meet tender pre-qualification requirements, opening up new markets, and allowing them to win more business
Enhanced staff morale
Protect your brand and reputation – Avoid the bad publicity that goes with workplace accidents.

8. BS OHSAS model

9. 4.4 Implementation and operation 4.5 Checking and corrective action
Structure of BS OHSAS 18001
4.2 OHS policy
4.3 Planning
4.4 Implementation and operation
4.5 Checking and corrective action
4.6 Management review
4.2 OHS policy
4.3 Planning
4.4 Implementation and operation
4.5 Checking and corrective action
4.6 Management review

10. Initial review to develop baseline
Implementing BS OHSAS 18001
Initial review to develop baseline
How do we currently identify hazards, conduct risk assessments and implement control measures?
What regulations and legal requirements do we have to meet?
How do we report incidents and accidents?
How do we deal with emergency situations?
What are the views of our stakeholders?
The first step in implementing a BS OHSAS complaint OHSMS is undertaking an assessment to understand what policies, procedures and documentation you currently have in place.
This will provide a baseline from which progress can be measured. The types of questions you might want to ask are:
How do we currently identify hazards, conduct risk assessments and implement control measures?
What regulations and legal requirements do we have to meet?
How do we report incidents and accidents?
How do we deal with emergency situations?
What are the views of our stakeholders?

11. OHS policy and planning
Implementing BS OHSAS 18001
OHS policy and planning
BS OHSAS requires you to produce a policy statement that communicates your health and safety objectives and is supported and authorised by top management
BS OHSAS requires you to produce a policy statement that communicates your occupational health and safety (OHS) objectives and is supported and authorised by top management
Your initial review and development of your policy statement should have helped you to gain a better understanding of your legislative and regulatory requirements to:
Identify the OHS risks faced by the organization
Examine all existing OHS management practices, processes and procedures
Evaluate feedback from the investigation of previous accidents, incidents and emergencies
You are now in a much better position to develop a BS OHSAS complaint OHSMS.

12. Hazard identification, risk assessment and determining controls
Implementing BS OHSAS 18001
Hazard identification, risk assessment and determining controls
The procedures will form basis of the whole OHSMS
Need to be documented
Risk based approach taken to documentation – organization to decide what is required based on risks and effectiveness of current controls
The next step is to identify hazards, assess risks and determine controls.
These procedures and their outputs should form the basis of the whole OHSMS and need to be documented. BS OHSAS allows you to manage the complexity of these processes. A risk based approach to documentation is taken in that the Standard enables you as an organization to decide what you need based on a review of your risks and the effectiveness of current controls.
These activities need to be conducted continuously.

13. Legal and other requirements
Implementing BS OHSAS 18001
Legal and other requirements
A procedure is required to identify legal and other OHS requirements relating to your organization and its ongoing compliance
You will need to develop a procedure that enables you to identify the legal and other OHS requirements relating to your organization and evaluate your ongoing compliance.

14. Objectives, targets and management programmes
Implementing BS OHSAS 18001
Objectives, targets and management programmes
OHS objectives need to be established to ensure that the system is achieving what the organization set out to do
SMART objectives
Objectives are achieved through management programs
Management programmes are plans that define what will be done, by whom and by when
S – Specific
M – Measurable
A – Agreed
R – Realistic
T – Time bound
OHS objectives will need to be established to ensure that OHS policy is achieved. Ideally, they should be specific, measureable, agreed, realistic and time bound.
For example:
To plan and implement an action plan to reduce site transport risks to a level as low as reasonably practicable within six months.
Increase usage rate of hearing protection in designed hearing protection zones from the present value of 20% to 100% within one year.
The objectives are achieved through the implementation of management programmes. Management programmes are plans that define what will be done, by whom and by when.

15. Implementation and operation
Implementing BS OHSAS 18001
Implementation and operation
Roles, responsibilities and authorities defined
Competence, training and awareness
Internal and external communication
Participation and consultation
Develop OHS processes and procedures
Control of documents (including records)
Control measures
Emergency preparedness and response
To implement and operate an effectiveness OHSMS, you will need to:
Define the roles, responsibilities and authorities of staff with regard to OHS, including the appointment of an executive management representative with specific accountability and responsibility for OHS and the OHS management system
Ensure that appropriate training is provided to all personnel performing work for or on behalf of the organization
Ensure effective internal and external communication
Ensure effective participation and consultation with workers, contractors and external parties
Describe how the management system is structured and develop the necessary OHS processes and procedures
Ensure controlled OHSM documentation, for clear communication and use of the current system
Ensure that risk control measures are being properly managed, including the development of appropriate procedures and the maintenance of records
Establish, maintain and test a process for dealing with emergency situations.

16. Competence, training and awareness Register of hazards/risks
List of records
Competence, training and awareness
Register of hazards/risks
Legislation and compliance
Complaints and interested party concerns
Management review
Accident/incident investigation
Internal audits
Calibration and maintenance activities
Competence, training and awareness
Register of hazards/risks
Legislation and compliance
Complaints and interested party concerns
Management review
Accident/incident investigation
Internal audits
Calibration and maintenance activities.

17. Checking and corrective action
Implementing BS OHSAS 18001
Checking and corrective action
Procedures are required for the handling, investigation and analysis of accidents, incidents and non-conformities
Audits are required to provide evidence that the OHSMS is working and you are in control
A process for monitoring and measuring performance is required to ensure OHS objectives are being achieved
Procedures are required for the handling, investigation and analysis of accidents, incidents and non-conformities in order to eliminate the actual or potential cause.
OHS system audits are required to assess the system’s suitability and ongoing effectiveness.
These audits provide evidence that the OHSMS is working and that you are in control.
A process for monitoring and measuring is required.
This will give you the confidence that you are in control of your OHS risks and provide a mechanism to determine your progress towards achieving your OHS objectives.

18. Implementing BS OHSAS 18001 Management review
Top management need to regularly review the suitability and effectiveness of the OHSMS
Review of policy and performance against its objectives
Top management will need to meet periodically to review the suitability and effectiveness of the OHSMS.
This will include a review of your OHS policy and performance against the objectives.
The review will also consider the changing business environment and the future management programme.

19. Continual improvement
Implementing BS OHSAS 18001
Continual improvement
As with all management system standards, continual improvement is a core requirement of the standard
As with all management system standards, continual improvement is a core requirement of the standard.

20. Benefits of certification
Certification offers many advantages, including:
It challenges your OHS programme and organization to reach a higher level of maturity and preparedness
Supply chain requirement
Prequalification for tenders
Provides a competitive advantage
Signifies a base level of readiness and a commitment and seriousness about health and safety
Organizations can chose to either align with or certify to OHSAS However, certification offers many advantages, including:
It challenges your OHS program and your organization to reach a higher level of maturity and preparedness.
You will also find that through the certification process, opportunities for improvement will be identified … and this is one of the greatest benefits of having a third party audit, having a fresh set of eyes on your business. All of our client managers not only understand the Standards, they understand your industry, and can make informed observations
Partners may demand it of you anyway.
It can allow you to meet the prequalification requirements for tenders, reducing the amount of time it takes to comply with external audits of your OHS program.
It can provide a competitive advantage, opening up new markets and helping you to win new business, and finally
It signifies a base level readiness and a commitment and seriousness about health and safety

21. 30/06/2019
Assessment Cycle
I’ve included here a diagram to show the OHSAS assessment cycle.
As you can see, organizations seeking to become certified to OHSAS 18001, will start with a stage 1 audit.
Review of the organization’s BCMS documentation
High level evaluation of the organization’s readiness
The purpose of the stage 2 audit is very much to:
Evaluate the implementation, including the effectiveness, of the organization’s OHSMS.
This will include:
Interviews with interested parties
Gathering of objective evidence
Any non conformities will need to be cleared before a recommendation for certification can be made
There is a minimum of 12 weeks between stage 1 and stage 2 assessment, but can be as long as 6-12 months.
A full reassessment or recertification is held every 3 years.
30/06/2019

22. Global growth in certification
The OHSAS working group have carried out a global survey of certification bodies in most years since 2003.
and since that time the number of total number of OHSAS (or equivalent) certificates reported globally has increased from just under 4000 to over globally, which is quite impressive.
To me, this demonstrates global appreciation of the need for a health and safety management system to ensure risks are effectively managed.

23. Construction industry is fast changing
Case study - Costain
Construction industry is fast changing
International standards used to demonstrate existence of best practice frameworks
‘Be Safe’ and ‘Be Healthy’ programmes launched at Costain to embed a proactive safety culture
Ongoing drive towards zero accidents and incidents has resulted in:
Accident Frequency Rate (‘AFR’) of 0.11 in 2011
This represents a reduction of 27% over the previous year; and
a 35% reduction in the last four years.
I thought I would conclude today’s session with a practical example of how Costain has used OHSAS to reduce occupational health and safety risks in its organization.
The global construction industry is changing fast AND
In response many organisations are electing to be assessed against international standards to demonstrate
that they have best practice management frameworks in place to reduce risk,
drive business performance, and
achieve sustainable growth.
Costain manages relations with a huge network of clients and supply partners. Due to the size and scope of the business, the company has a history of adopting and implementing management systems standards to facilitate the integration of its people, policies and procedures and drive the business forward.
BSI client Costain launched its ‘Be Safe’ and ‘Be Healthy’ programmes in alignment with the requirement of the OHSAS standard to
deliver a step-change in safety culture and
to manage and mitigate health and safety risks within the business.
The company’s ongoing drive towards zero accidents and incidents resulted in the achievement of:
an Accident Frequency Rate (‘AFR’) of 0.11 in 2011,
which represents a reduction of 27% over the previous year and
a 35% reduction in the last four years.

24. Questions?
Questions?

25. Contact us