1. United Maintenance And Contracting Company Business Process Reengineering Project Treasury and Investment Business Processes
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2. Contents Objectives Introduction to Business Process Flows
Treasury and Investment Business Process Flows

3. Objectives
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4. Objectives
The key objectives of the treasury and investment processes are as follows:
Provide UNIMAC personnel with a reference document for an overview and understanding of key treasury and investment processes.
Ensure that treasury and investment activities are conducted effectively and efficiently within a controlled environment.
Facilitate the automation of treasury and investment processes.

5. Introduction to Business Process Flows
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6. Introduction to Business Process Flows
A process is a series of related activities that “flow” through an organization. Processes are not limited to a single function or department and allow a view of activities from their initiation to their conclusion. Process flows allow a diagrammatic view of vital information pertaining to a process, including activities, responsibilities, inputs and outputs. It represents the sequential steps involved in converting a specific input into a required output. Process flows assist in breaking down functional areas to focus on a process view of the organization, aiding in assessing efficiencies and required controls. The accounting business processes have been developed taking into consideration the existing functions at UNIMAC.

7. Process Symbols This symbol starts the process
This symbol represents a group of steps or activities to perform work (i.e. a process).
Activity
This symbol represents an activity to perform work defined in detail. This symbol may represent automated or manual activity.
Decision
This symbol represents a decision. Decisions are typically phased as “yes/no” questions. Look for a “yes” path and a “no” path out of this symbol
This symbol represents information input / output, such as a report or document. This symbol does not always imply hard copy, as some are verbal.
Input / Output
Ref
This symbol represents an off page reference. Indicates a cross-reference with another page of the flowchart
This represents an input or output symbol of “Information Entered into System” or
“Information Received from System”.
Database
End
This symbol concludes the process.

8. Treasury and Investment Business Process Flows
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9. Treasury and Investment Processes
UNIMAC Treasury and Planning Department will perform the following main functions and processes:
Treasury and Planning Department
Shareholders Relations
Investment
Treasury
3.1 Shareholders Relations
2.1. Investment
1.1 Petty Cash
1.2 Bank Facilities
1.3 Managing Bank Accounts
1.4 Cash Forecasts

10. Treasury
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11. 1.1- Petty Cash Process Name Process Number Payments from Petty Cash
The following section displays the Petty Cash Processes as indicated in the following table:
Process Name
Process Number
Payments from Petty Cash
1.1.1
Replenishment of Petty Cash
1.1.2

12. Replenishment of Petty Cash Payments from Petty Cash
إدترة الموارد البشرية
Inputs
(1.1.2)
Replenishment of Petty Cash
(1.1.1)
Payments from Petty Cash
Treasury and Planning Department
Outputs

13. 1.1.1. Payments from Petty Cash
Inputs
Expense Request form from Petty Cash (Approved)
(Cash Management 01)
Expense Request form from Petty Cash
(Cash Management 01)
Expense Request and Supporting Documents (reviewed)
Expense Request and Supporting Documents
Treasury Accountant at General Accounts Section
2. Prepare payment voucher from Petty Cash
1. Receive the payment request and ensure availability of all required approvals
3. Review the payment voucher
Financial Audit Section
4. Review the prepared payment voucher and obtain expenses approval as per DOA
Treasury and Planning
5. Issue cash from Petty Cash and obtain signature of the receiving person
End
Cashier
Outputs
Expense Request form from Petty Cash (Approved)
(Cash Management 01)
Expense Request form from Petty Cash
(Cash Management 01)
Expense Request and Supporting Documents (reviewed)

14. 1.1.2. Replenishment of Petty Cash
Inputs
Replenishment / Expense Request from Petty Cash
(Cash Management 04)
Replenishment / Expense Request from Petty Cash
(Cash Management 04)
Replenishment / Expense Request from Petty Cash
(Cash Management 04)
Replenishment / Expense Request from Petty Cash
(Cash Management 04)
1. Prepare a summary of expenses paid from Petty Cash.
Treasury Accountant (A)
3. Provide the expense summary and replenishment request and their supporting documents to the Manager of Treasury and Planning Department/(currently CFO)
2. Prepare a Petty Cash replenishment request
4. Review the expenses summary and Petty Cash replenishment request and supporting documents.
Chief Accountant
Payment by Checks
Bank Accountant
5. Receive the Petty Cash replenishment amount, verify the received amounts against the requested amounts, and sign the receipt voucher
End
Cashier
Outputs
Replenishment / Expense Request from Patty Cash
(Cash Management 04)
Replenishment / Expense Request from Patty Cash
(Cash Management 04)
Replenishment / Expense Request from Patty Cash
(Cash Management 04)

15. 1.2- Bank Facilities Process Name Process Number Obtaining a Loan
The following section displays the Bank Facilities Processes as indicated in the following table
Process Name
Process Number
Obtaining a Loan
1.2.1
Issuance of L/G in Favor of Third Parties
1.2.2
Obtaining a bank LG/LC in Favor of UNIMAC
1.2.3

16. 1.2 Bank Facilities إدترة الموارد البشرية Inputs (1.2.2.)
Issuance of L/G in Favor of Third Parties
(1.2.1)
Obtaining a Loan
Treasury and Planning Department
(1.2.3)
Obtaining a bank LG/LC in Favor of Yamama
Outputs

17. GM of UNIMAC/ Authorized Signatory Head of Treasury Section
Obtaining a Loan
Inputs
A loan Agreement signed with the Bank
Loan Request Form
Bank Offers
Company's need for Loans
(Approved)
Cash Flow Forecasting Statement
5. Develops his recommendations
4. Evaluate the bank proposals and negotiate with them if needed
1. Determine the need for loans based on the Company's cash forecasts
CFO/Finance Manager
2. Examine the actual need of the Company for loans, and approves the suggestions of the CFO
6. Sign the review and approval
GM of UNIMAC/ Authorized Signatory
7. Receive the approval and sends the signed agreement to the bank
3. Communicate with banks to request their proposals on available facilities
Treasury and Planning
8. Record the agreement details and maintains it and monitors progress in implementation of the agreement
Head of Treasury Section
End
End
Outputs
A loan Agreement signed with the Bank
Loan Request Form
Request Proposals from Banks
Company's need for Loans
(Approved)

18. 1.2.2. Issuance of L/G in Favor of Third Parties
Inputs
Request of LG/LC by the Commercial Affairs Department (bank form attached with it)
1. Submits a request to the bank for issuance of LG/LC in favor of the beneficiary based on the request of the Finance Department and attaches with it the bank form including the required data of LG/LC
End
Finance Department
Outputs
Bank Form (prepared)
LG/LC Request Form (Prepared)

19. 1.2.3. Obtaining a bank LG/LC in Favor of Yamama
Inputs
LG / LC
LG / LC
LG / LC
4. Keep the LG/LC and follow up its renewal upon expiry
2. Ensure that the LG/LC is unconditional and irrevocable
1. Receive the LG/LC
Treasury Section
3. Record the LG/LC data and sends a copy of them to the related department
Treasury Accountant (A)
Ref cont
Outputs

20. 1.2.3. Obtaining a bank LG/LC in Favor of UNIMAC (Cont’d)
Inputs
5. Follow up the client's payments of part of his debt during the validity period of L/G
Ref cont
Collector (Accounting Department)
6. Notify the Accounting Department about the clients who failed to pay for a period 2-3 months
9. The L/G ‘s validity period is extended according to the need for the contractor/vendor services, at the request of the Commercial Affairs Department
8. The L/G is released upon submission of supporting information that the purpose for the L/G is expired
7. Submit a letter to the bank for confiscation of the L/G (or part of it) against the client's indebtedness, after obtaining approvals as per DOA, in coordination with the Sales Department
Treasury Section
End
Outputs

21. 1.3- Managing Bank Accounts
The following section displays the Bank Accounts Department Processes as indicated in the following table:
Process Name
Process Number
Selection of Commercial Banks
1.3.1
Opening a Bank Account
1.3.2
Closing a Bank Account
1.3.3
Check Book Request and Custody
1.3.4
Bank Reconciliation
1.3.5

22. 1.3 Managing Bank Accounts
إدترة الموارد البشرية
Inputs
(1.3.2)
Opening a Bank Account
(1.3.1)
Selection of Commercial Banks
Treasury and Planning Department
(1.3.5)
Bank Reconciliation
(1.4.3)
Check Book Request and Custody
(1.3.3)
Closing a Bank Account
Outputs

23. 1.3.1. Selection of Commercial Banks
Inputs
Bank Proposals
Statement of Required Bank Services
Statement of Required Bank Services
Statement of Required Bank Services
4. Implement the modifications according to the recommendations and send RFP to the related banks
1. Determine required bank services
Treasury Section
2. Review the documents and provide his recommendations
CFO
3. Examine and review the actual Company needs for the required bank services and provide his recommendations accordingly
6. Receive and evaluate proposals and provide recommendations
Ref cont
General Manager
5. Develop their proposals and send them to the Company
Banks
Bank/
Outputs
Request for Bank Proposals
Statement of Required Bank Services
Statement of Required Bank Services

24. 1.3.1. Selection of Commercial Banks (Cont’d)
Inputs
Recommendation on Bank Proposals
Bank Proposals
7. Evaluate proposals and provide recommendations
Ref cont
Treasury and Planning /
8. Study and approve the recommendations
CFO/Finance Manager
9. Study the recommendations and obtain the required approvals as per DOA
Ref cont GM
Outputs
Recommendation and Bank Proposals (Approved)
Recommendation on Bank Proposals

25. 1.3.1. Selection of Commercial Banks (Cont’d)
Inputs
Recommendation and Bank Proposals (Approved)
Ref cont
11. Finalize and agree on the contract/ agreement terms
10. Inform the concerned bank(s)
Treasury Section
End
Outputs

26. Treasury Accountant (A) Treasury and Planning Dept.
Opening a Bank Account
Inputs
Account Opening Form / Memo of Bank Instructions (Reviewed)
Account Opening Form / Memo of Bank Instructions (Prepared)
4. Review the bank account opening form and instructions memo and provides his feedback and recommendations
Ref cont
1. Direct the Treasury and Planning Department to start the process of opening a bank account
CFO/Finance Manager
2. Complete the form for opening a bank account and prepare a memorandum to the bank including the relevant instructions
Treasury Accountant (A)
3. Review the bank account opening form and instructions memo
Treasury and Planning Dept.
Outputs
Account Opening Form / Memo of Bank Instructions (Reviewed)
Account Opening Form / Memo of Bank Instructions (Reviewed)
Account Opening Form / Memo of Bank Instructions (Prepared)

27. 1.3.2. Opening a Bank Account (Cont’d)
Inputs
Confirmation of Opening a Bank Account
Bank Approval of Opening An Account
Account Opening Form Memo of Bank Instructions (Prepared)
5. Sign the account opening form and Bank Instructions document for approval
Ref cont
Signatory
7. Receive confirmation of opening an account from the bank
6. Send documents to the bank
Treasury Section
8. Log all information relating to the new bank account and informs the relevant parties
Treasury Accountant (A)
End
Outputs
Account Opening Form Memo of Bank Instructions (Prepared)
Accounting System
(Updated)

28. Treasury Accountant (A)
Closing a Bank Account
Inputs
Closing an Account Form/ Bank Instructions Memo (Reviewed)
Closing an Account Form/ Bank Instructions Memo (Prepared)
4. Review the bank account closing form and instructions memo and provides his feedback and recommendations
1. Direct the Treasury and Planning Department to start the process of closing a bank account.
Ref cont
CFO/Finance Manager
2. Complete the form for closing a bank account and prepare a memorandum to the bank including the relevant instructions
Treasury Accountant (A)
3. Review the bank account closing form and instructions memo
Treasury and Planning
Outputs
Closing an Account Form/ Bank Instructions Memo (Reviewed)
Closing an Account Form/ Bank Instructions Memo (Reviewed)
Closing an Account Form/ Bank Instructions Memo (Prepared)

29. 1.3.3. Closing a Bank Account (Cont’d)
Inputs
Confirmation of Ban Account Closure
Bank’s Approval on Closing the Account
Closing an Account Form/ Bank Instructions Memo (Prepared)
5. Signs the account closing form and Bank Instructions document for approval
Ref cont
Signatory
7. Receives a confirmation of closing an account from the bank
6. Sends the documents to the bank
Head of Treasury Section
8. Logs all information relating to the closed bank account and informs the relevant parties
Treasury Accountant (A)
End
Outputs
Closing an Account Form/ Bank Instructions Memo (Prepared)
Accounting System
(Updated)
Closing an Account Form/ Bank Instructions Memo (sent)

30. 1.3.4. Requesting a Check Book and Deliver it
Inputs
3. Sign the receipt of check book
1. Request a new check book based on the Company's need.
Manager of Accounts Department
End
Yes
If the check book is available
2. Receive the request from Accounts Department Manager and ensures whether the requested check book is available
Treasury and Planning Dept.
4. Direct for requesting a new check book No
5. Prepare the request of check book
Ref cont
Treasury Section
Outputs
Check Book Request From (Prepared)

31. 1.3.4. Requesting a Check Book and Deliver it (Cont’d)
Inputs
Check Book
Check Book
Check Book Request From (Prepared)
6. Review the request and approves it once he verifies its validity and completeness
Ref cont
CFO/Finance Manager
7. Send the request to the bank
Head of Treasury Section
Treasury and Planning Dept.
8. Receive the new check book
9. Sign the receipt of check book after verification
Manager of Accounts Department
End
Outputs
Check Book
Check Book Request From

32. General Accounts Section Manager Accounts Department
Bank Reconciliation
Inputs
Bank Statement of Account (Sent from the Bank)
Bank Statement of Account (Printed from Accounting System)
Bank Statement of Account (Sent from the Bank)
Accounting System
1. Receive the bank statement of account
2. Print the bank statement of account from GL
General Accounts Section
4. Prepare bank reconciliation, and then reviews the reconciliation and verifies the outstanding amounts
3. Compare between the bank statements of account with GL
Ref cont
Manager Accounts Department
Outputs
Bank Reconciliation Form (Cash Management 05)
Bank Statement of Account (Printed from Accounting System)
Bank Statement of Account

33. 1.3.5. Bank Reconciliation (Cont’d)
Inputs
Bank Reconciliation Form (Cash Management 05)
Bank Reconciliation Form (Cash Management 05)
Bank Reconciliation Form (Cash Management 05)
5. Review and approves the bank reconciliation form
Ref cont
Manager of Accounts Department
6. Review and approves the bank reconciliation form
CFO
Manual recording of journal entries
Accountant
Outputs
Amendments Posted to GL
Bank Reconciliation Form (Cash Management 05)
Bank Reconciliation Form (Cash Management 05)

34. 1.4- Cash Forecasts Process Name Process Number Cash Forecasts 1.4.1
The following section presents the Bank Cash Forecasts as indicated in the following table:
Process Name
Process Number
Cash Forecasts
1.4.1

35. 1.4 Cash Forecasts إدترة الموارد البشرية Inputs
(1.4.1)
Cash Forecasts
Treasury and Planning Unit
Outputs

36. 1.4.1. Cash Forecasts Inputs End Outputs
Cash Forecast Items (Prepared)
Cash Forecast Items
Cash Forecast Items
Future Cash Flow Items (Prepared)
Accounting System
2. Prepare the statement of cash forecasts
1. Define the inbound and outbound cash flows
Treasury Accountant (A)
3. Review the statement of cash flows and provides his comments Department
Head of Treasury Section
Manager of Treasury and Planning Department
4. Review the statement of cash flows and provides his comments Department
5. Review the statement of cash flows and provides his comments Department
Finance Manager
CFO/
6. Review the statement cash flows and secures the required approvals as per DOA
End GM
Outputs
Cash Forecast Items
Cash Forecast Items
Future Cash Flow Items (Prepared)