1. SANTA CLARA UNIVERSITY
HUMAN RESOURCES
COMMUNICATIONS COMMITTEE
March 21, 2019

2. Agenda Performance Reviews & Salary Planning
Second Year - Market Study Implementation
Workday Update

3. Performance Evaluations
Due to HR on April 5, 2019
3 Signatures and Overall Rating Required
FAQ’s
Eligibility: Benefits eligible employees (not in intro period) in regularly funded positions
Intro period reviews completed after January 1 will serve as annual review
Fixed term employees: review not required but strongly recommended
Employees and supervisors on leave
Shirley Mata can assist with collecting feedback (360 & skip level)
Last year of paper reviews! Workday Talent is coming!
Additional Questions?

4. Salary Planning 3% Merit Pool
There should be an alignment between merit and performance rating
3% placeholder for vacancies and intro periods
Data is reflective of position and compensation details as of 7/1/19
Employees with less than 1% merit should have a documented performance issue resulting in a PIP or written warning
Pages open for entry on 4/8/19
Submission to VP for approval due 4/15/19
VP approval due 4/23/19
Letters will be distributed by 6/7/19
Questions?

5. Second Year - Market Study Implementation
Timeline
Received 1.2M for Year 2 of the Market Study Implementation
Currently analyzing variable scenarios for eligibility criteria to maximize allocated budget funds.
Finalize with the Budget Office early April.
Communicate and discuss eligibility criteria to this group and to all staff thereafter.
Details of individual market adjustments to each VP and letters for them to distribute.
Market adjustments effective 8/1/18.

6. Workday Project Update

7. Workday Project - Where We Are
New Go-live Date – TBD
75% Project Completion
We Are Here
Design Phase
Unit Testing
End To End Testing
Payroll Parallel Testing
User Acceptance Testing
Gold Build
Go Live

8. Workday Project – What Is Next
Finalize Revised Project Plan
Revise/Finalize Testing Scripts
User Acceptance Testing (UAT) Sessions
Workday Wednesdays (WW’s) Sessions
Training Sessions

9. What To Expect & How You Can Help
Coming up
Invitations to UAT and Training Sessions
Potential Production “Freeze Periods”
Your Help Is Needed
Participate in UAT and WW’s Sessions
Ensure Employee Data Is Up to Date
Freeze Periods:
Recruitments as it relates to People Admin
HR Self-Service (eCampus) access inactivated - transactions to be processed by HR (paper forms)
Be patient with the transition, it will take time
Some roles may be redefined based on changes to business processes (i.e. Elimination of entering data in a spreadsheet vs. now entering directly in Workday)