1. Rennan Duffour State Deputy
DIOCESAN MEETINGS
March 2019
Rennan Duffour State Deputy
Louisiana State Council

2. Louisiana State Council AGENDA – DIOCESAN MEETING
Diocesan Administrator
Prayer, Pledge & Intros
Diocesan Specific Issues
State Deputy
Louisiana Goals State
Membership
Programs
Master’s Representative
4th Degree
Insurance Representative
Insurance Support
State Secretary
Finances
Close Out
Q&A
Final Comments
Closing Prayer

3. Diocesan Administrator
Diocese Specific Topics and Issues

4. Louisiana State Council GOALS 2018-2019 FRATERNAL YEAR
Circle of Honor
Total new Membership Intake = 1,410
Net Membership = 750
Star Councils = 45
New Council Development = 5
Council Reactivation = 6
Pinnacle Award
Intake 110% = 1,551
Hispanic Council Growth Goals
New Council Development = 1
Reactivations = 1
Round tables = 75
Net/Net = 100
True Growth 2.5% = 34,455
Active Council Recruiting = 195
Intake under 40 Years Old = 40%

5. Louisiana State Council NEW PROGRAMS / INITIATIVES
New Programs and Initiatives have been developed and implemented in the Columbian Year
Faith in Action Supreme Initiative
Implement the Supreme Initiative to bring more visibility of our Catholic Faith to our Church, Families and Communities
Online Membership
Electronic Membership Recruitment & Sign-up

6. Louisiana State Council NEW PROGRAMS / INITIATIVES
New Seminary Council at St Joseph Seminary in Covington has been established
Young Adult Committee
Develop and Implement new Ideas to Attract Younger Adults / Families to the K of C and Identify what Programs and Activities will maintain their Interest to remain Active

7. Louisiana State Council NEW PROGRAMS / INITIATIVES
Catholic School Tuition Assistance Lottery Program
Develop and Implement a Program to assist Young Families financially with Catholic School Education
Reduction in State Overhead
Study, Recommendation and Implementation of reduction in State Overhead Costs

8. Louisiana State Council STATE OFFICE
Significant changes implemented at the State Office.
The State Office Building in Lafayette has been leased to the Dean Insurance Agency.

9. Louisiana State Council STATE OFFICE
State Office Services and Responsibilities have been reduced
Meetings with the State Administrator will be by appointment only
Staff reduced to State Administrator on Retainer with support Clerical Support on an as-needed basis
Reductions in printed materials are being implemented
Streamlining of process where possible

10. Bobby Charpentier State Membership Director

11. ONLINE MEMBERSHIP
A Program for Recruiting
and Engaging New Members

12. Landing page for candidates: kofc.org/joinus

13. Officers Online Tab
Online members assigned to your council will appear in the prospect tab.
Councils will only have an assigned link.
Only available to grand knights and financial secretaries.

14. Assigned Tab
The assigned list will include only members who have expressed interest in joining your council or who have been assigned by the state membership team.

15. Additional Information
To view additional information about the member including contact information, click the member’s name.
The member info will pop-up in another window.

16. Member Pop-Up Information

17. So Far….. July: 21 August: 30 September: 19 October: 21 November: 19
December: 22
January: 32
February: 32
196 members have signed up online
Average age is 42
39% converted

18. DELTA CHURCH DRIVE

19. Steps to Follow Attend a webinar on the new program
Missed the webinars? Contact RTD Darryl Barrios ASAP!
Schedule your church drive date with your pastor
Order your custom Delta Church Drive kit
Online order form can be found on state website or contact Darryl Barrios
Orders can only be fulfilled AFTER a council completes a webinar
Set up your council’s Prospect Landing Page
Set your goals and set up your practice sessions
Conduct your Delta Church Drive

20. Darryl J. Barrios Regional Training Director Southeast United States

21. BUILD A PROSPECTING CULTURE
Identify prospects online
Create your council’s landing page today at
info.kofc.org/pagerequest

22. Q: What is a Prospecting Landing Page?
A digital version of a prospect card with a few extras
First – allows you to follow up with prospect immediately!
Create your page at info.kofc.org/pagerequest

23. Q: What is a Prospecting Landing Page?
Second – they will automatically start receiving s with info about who the Knights are and what we do.
Finally – allows online membership team to track what prospects are interested in and clicking on.
Create your page at info.kofc.org/pagerequest

24. Prospecting for New Members
Supreme will build a custom Prospecting Landing Page for your council that can be used on a phone, tablet, or computer.
Create your page at info.kofc.org/pagerequest

25. Q: How do I get a custom Prospecting Landing Page for my Council?
Council fills in information and clicks submit.
Supreme will contact you in 2-3 business days.
Create your page at info.kofc.org/pagerequest

26. Q: How does our Prospecting Landing Page work?
Fill in prospect’s first name, last name, and address.
Optionally include his phone number and city.
Click submit.
Create your page at info.kofc.org/pagerequest

27. Prospect receives auto-generated email through Supreme’s marketing software called Marketo.
Supreme will send weekly s with info about the Order and how to join.

28. Create your page at info.kofc.org/pagerequest
Q: Will my council receive the prospective member’s contact info?
Yes.
Be sure to include the address of the designated council member (membership director or grand knight) when setting up the landing page.
Create your page at info.kofc.org/pagerequest

29. The designated council member will receive an email every time a prospect fills out the form.

30. Louisiana Membership Intake Goal
Quota: 1,410
March 25: 917
65.04%
Need: 493

31. Membership Net Gain
Quota: 750
March 25: 330
Need: 420

32. Membership Net/Net
Quota: 100
March 22: -141
Need: 241

33. Membership Star Council
Goal: 45
43 councils on track for membership
29 councils on track for insurance
14 councils met membership quota
10 councils met insurance quota
1 council met both – 3465 Metairie

34. Membership / Active Council
121 councils have not recruited any new members this year!

37. Cash Prizes $3,500 total in lottery 1st place is $2,000
2nd place is $1,000
3rd place is $500
Council must recruit one member to qualify

38. Cash Awards for Recruiters and DDs
Prizes awarded twice per year in each diocese
Jan 1 - Jun 30
Jul 1 - Dec 31
$50 cash each

39. ** NEW “FINISH STRONG INCENTIVE” **
COUNCIL BASED MEMBERSHIP INCENTIVE
Lottery drawing each month for April, May, and June
Recruit 2 members to qualify
Additional Chance for each 2 additional members
Monthly prize is $400 cash

40. ** NEW “FINISH STRONG INCENTIVE” **
COUNCIL BASED INSURANCE INCENTIVE
Lottery drawing each month for April, May, and June
Sign-up A to I to qualify
Add a Chance for each extra A to I
Monthly prize is $400 cash

41. Percent of Total Louisiana Intake
Alexandria – 6%
Baton Rouge – 15%
Houma-Thibodaux – 9%
Lafayette – 16%
Lake Charles – 8%
New Orleans – 30%
Shreveport – 3%
Online members not in a Council – 13%

42. Alexandria Diocese Robert Lachney
Total Council Quota: 154
Total YTD Gain: 52
Total YTD Loss: 26
Total YTD Net: 26
Total Need: 102 6%
of total
LA intake

43. Star Tracker Report

44. Alexandria Diocese – District 52
Membership
Council
Quota
YTD Gain
YTD Loss
YTD Net
9753 6 1 7 -6
12103 4
13296 3 2
14657
15228
15731
Robert Lachney
Quota: 20
YTD Gain: 7
YTD Loss: 9
YTD Net: -2

45. Alexandria Diocese – District 52
Insurance
Council
Quota
YTD Gain
YTD Loss
YTD Net
9753 3 1
12103 2
13296 -1
14657 4
15228
15731
Robert Lachney
Quota: 13
YTD Gain: 8
YTD Loss: 4
YTD Net: 4
31%

46. Alexandria Diocese – District 53
Membership
Council
Quota
YTD Gain
YTD Loss
YTD Net
1217 11 1
2395 6 9 2 7
3088 5
9217 4
9294
9418 3
Joseph Gremillion
Quota: 25
YTD Gain: 16
YTD Loss: 4
YTD Net: 12
48%

47. Alexandria Diocese – District 53
Insurance
Council
Quota
YTD Gain
YTD Loss
YTD Net
1217 4 2 -2
2395 3 1 -1
3088
9217
9294
9418
Joseph Gremillion
Quota: 13
YTD Gain: 1
YTD Loss: 6
YTD Net: -5

48. Alexandria Diocese – District 54
Membership
Council
Quota
YTD Gain
YTD Loss
YTD Net
1357 14 3 2 1
4156 12
4818 4
12061 9 -8
David Parker
Quota: 24
YTD Gain: 6
YTD Loss: 11
YTD Net: -5

49. Alexandria Diocese – District 54
Insurance
Council
Quota
YTD Gain
YTD Loss
YTD Net
1357 5 1 2 -1
4156 4 3
4818
12061
David Parker
Quota: 11
YTD Gain: 6
YTD Loss: 5
YTD Net: 1 9%

50. Alexandria Diocese – District 56
Membership
Council
Quota
YTD Gain
YTD Loss
YTD Net
1199 5 4
2142 6 3
2972
4010
10564
12209
Reginald Ducote
Quota: 20
YTD Gain: 11
YTD Loss: 0
YTD Net: 11
55%

51. Alexandria Diocese – District 56
Insurance
Council
Quota
YTD Gain
YTD Loss
YTD Net
1199 3 2 -2
2142
2972 1 -1
4010
10564
12209
Reginald Ducote
Quota: 13
YTD Gain: 0
YTD Loss: 4
YTD Net: -4

52. Alexandria Diocese – District 57
Membership
Council
Quota
YTD Gain
YTD Loss
YTD Net
1134 10 4
3200 6 2 -2
8029 7 5
13505 3
Robert Michiels
Quota: 20
YTD Gain: 12
YTD Loss: 2
YTD Net: 10
50%

53. Alexandria Diocese – District 57
Insurance
Council
Quota
YTD Gain
YTD Loss
YTD Net
1134 4 1 3
3200
8029
13505
Robert Michiels
Quota: 9
YTD Gain: 9
YTD Loss: 1
YTD Net: 8
89%

54. Cody Reed and Julian Gluck
YOUNG KNIGHTS
Cody Reed and Julian Gluck

55. Who We Are WE ARE BROTHER KNIGHTS! Between ages 18 and 40
Active in our roles in our councils or as Field Agents
We want to see the order grow
We want younger men to join our ranks

56. Our Goals
We are available to help with recruiting events for your council especially to be the “young face” for your recruiting drives
Make ourselves available at Young Adult events through each diocese and the archdiocese.
Building a team across the state to have presence at these events.
Establishing/reestablishing college councils across the state.

57. Fr. Joseph LaFleur Council 17205

58. Mark Carver State Program Director
PROGRAMS
Mark Carver State Program Director

59. Star Council Pay Supreme Per-Capita
Fr. McGivney Award (membership quota)
Founders’ Award (insurance quota)
Columbian Award (programs and forms)
* Must also be Safe Environment compliant

60. Star Council
You must meet membership and insurance quota by June 30th.
Supreme must receive, process, and record the Form 100 and insurance application by June 30th.
If you wait until the end of June to submit the Form 100 or application, you will be too late.
* Must also be Safe Environment compliant

61. Columbian Award
Earn 4 program credits in Community, Faith, Family, and Life.
Conduct the 4 mandatory programs:
Spiritual Reflection
Consecration to the Holy Family
Helping Hands
Novena for Life
Submit Form SP7 (Columbian Award application)
Submit Form 1728 (Fraternal Survey)
Submit Form 365 (Program Personnel Report)
Comply with Safe Environment requirements by May 1st

62. Councils Missing Form 365 Alexandria Diocese
2142
12209

63. Councils Missing Form 1728 Alexandria Diocese
2142
9294
10564
12209
13505

64. State Council Service Program Award
Supreme Program / International Award
Recognizes Best Program by a Council (Faith, Family, Life, & Community)
State Deputy picks the winners
Submit STSP Entry Form

65. Forms available at LouisianaKC.org
State Awards
State Deputy’s Award
Fleur de Lis Award
Areas of Evaluation
Administration
Form submissions
Council participation
Council programs
Forms available at LouisianaKC.org

66. State Awards Must be Safe Environment compliant by April 1st.
Directors must receive grading forms by April 5th.
State Office must receive the STSP Entry forms by April 5th.

67. Youth Expansion Program (YEP)
Quota: The council’s quota is $10 for each Regular Member.
Regular member does not include Inactive, Members, Honorary Members, Honorary Life Members, and Disabled Members.
Supports:
Youth Contests (Free Throw, Posters, etc.)
CYLA (college scholarships)
Seminarians
Catholic Student Centers
Right to Life events

68. Youth Expansion Program (YEP)
Checks payable to LA State Council
Mail checks to:
Melvin Burrell
PO Box 113
Hahnville, LA
In the memo section, write YEP followed by your council number

69. Safe Environment Program Faith in Action Requirements
Roles
Training
Background Check
ARMATUS Administration
Grand Knight X
Faithful Navigator (Squires)
Program Director
Family Director
Community Director
Squires Chief Counsellor
Squires Adult Counsellor

70. Upcoming State Events Texas Hold ‘em on March 23 Plaquemine, LA
Disc Golf on April 27
Lafayette, LA
BBQ Contest by June 30
Each Diocese

71. Knights of Columbus State Convention
114th Annual
Knights of Columbus State Convention
May 3 – 5, 2019
Crowne Plaza Hotel
Baton Rouge

72. Start video now

73. Knights of Columbus State Convention
114th Annual
Knights of Columbus State Convention
Business
Entertainment
Social Activities

74. State Convention Committee Meetings Speakers/Reports
Elect State Officers
Elect Supreme Convention Delegates
Vote on Resolutions
Approve the Budget

75. $40 late charge if register
Registration Fees
Voting Delegate – FREE
State Family – FREE
Alternate Delegate – $85
Council Officer – $85
KC Visitor – $85
Spouse/Guest – $85
Children – $50 (12 & Under)
$40 late charge if register
after April 15

76. Social Activities Crawfish Boil/BBQ – $25/person
Golf Tournament – $40/player
Bowling Tournament – $20/bowler
Family Feud
Bingo
Portrait Sessions
Kidz Kamp
Rosary
Masses (Memorial and Conv)
Pro-Life Oratory Contest

77. State Convention Ladies Luncheon & Entertainment – $30/person
Hospitality Room – complimentary food and drinks

78. State Convention (included with registration)
Saturday Night Banquet & Awards Presentation
Saturday Night Social & Dance (music by Na Na Sha)
Sunday Breakfast Buffet

79. State Convention Sponsorship Opportunities
visit LouisianaKC.org

80. Don Ducote Master
4TH DEGREE

81. Fourth Degree
The State Deputy and Master will work closely together to support and improve the effectiveness of the Knight of Columbus Goals, Directives and Efforts in the State of Louisiana
Improved Communications
Coordinated Calendar of Events
Plan, Support and Promote common Goals and Initiatives

82. Fourth Degree
Jointly Address and Resolve Problems and Issues affecting the Knights of Columbus in the State of Louisiana
Participation in Respective Activities
Be a Common Voice and Example for the Knights of Columbus Members in the State of Louisiana in what we represent as Knights to the Church, our Families and the Community

83. Insurance Representative
FRATERNAL SERVICES
Insurance Representative

84. Fraternal Services Presentation
How can Fraternal Services provide support?
For councils
For members

85. Vernon Ducote State Secretary
FINANCES

86. Finances
Audits
Per capita
Reduction in Council Assessments

87. Finances Audits Per capita Reduction in Council Assessments
Eliminate the $15 Assessment per new Member
Eliminate the Assessment for KCLS
Eliminate the Assessment for Grand Knights Day

88. Finances Audits Per capita Fundraisers
Reduction in Council Assessments
Fundraisers
Seminary Mission Fund
YEP
MDF
Disaster Relief

89. Billing, Retention, & Suspensions
The Financial Secretary sends the First Invoice 15 days before the billing period/new year. Depending on the council’s bylaws, the billing period may be January 1/calendar year or July 1/fraternal year. The member has 30 days to pay the First Invoice.
If there is no payment within 30 days, then the Financial Secretary sends a Second Invoice (follow-up invoice) to the member. The member has 30 days to pay the Second Invoice.

90. Billing, Retention, & Suspensions
If there is no payment within 30 days after the Second Invoice (now 60 days since the First Invoice was sent), the Retention Committee should start contacting members (by phone or in person) who are in arrears. Each council must have a Retention Chairman designated on its Form 365 and filed with Supreme.
If the Retention Committee is not successful, then the Grand Knight signs and sends a Knight Alert letter to the delinquent members requesting payment. The member has another 15 days to pay his dues from the Knight Alert letter.

91. Billing, Retention, & Suspensions
The Retention Committee should continue to contact members who are in arrears.
If there is no payment within 15 days after the Knight Alert letter was sent to the member, then a Notice of Intent to Retain (Form 1845) can be filed with Supreme. Supreme will hold this Notice of Intent to Retain for only 90 days.

92. Billing, Retention, & Suspensions
The Notice of Intent to Retain will generate a Conservation Report. District Deputies have access to a Conservation Report at Officers Online. The report lists members who are at risk of being suspended. It is the responsibility of the District Deputy to contact the delinquent member’s council to verify from the Grand Knight and Financial Secretary that proper retention steps were followed in trying to retain the member. The District Deputy should also personally contact the delinquent members to see if he can assist the members in retaining their “Good Standing” status.

93. Billing, Retention, & Suspensions
A copy of the Notice of Intent to Retain is also mailed to the delinquent members. The member has 60 days to pay his dues from the Notice of Intent to Retain.
The Retention Committee should continue to contact members who are in arrears.

94. Billing, Retention, & Suspensions
If there is no payment after 60 days the Notice of Intent to Retain was filed and if all retention efforts have failed, then the Council can file a Form 100 with Supreme to suspend the member. By this point the member has been given over 135 days to pay his dues.
There is a 30-day window to file a Form 100 with Supreme to suspend the member. If payment is not received within 60 days after Notice of Intent to Retain was filed with Supreme, then between 60 and 90 days after the Notice of Intent to Retain was sent to Supreme, the council can file a Form 100 signed by Financial Secretary and Grand Knight with Supreme to suspend the member – only if all retention efforts have failed.

95. Billing, Retention, & Suspensions
The “Notice of Intent to Retain” becomes null and void 90 days following the date it is recorded at the Supreme Council office. After the 90-day period has elapsed, the form will be removed from the file under the assumption the council has been successful in retaining the member. If you send the Form 100 to suspend the member after 90 days, it will be rejected.
If First Invoice is sent on December 15th, then the earliest that the 30 day window to suspend can be open is May 1st to June 1st.

96. QUESTIONS??

97. Thank you for who you are and all that you do! God Bless! Vivat Jesus!

98. State Logo