1. Finance Committee
May 14, 2018

2. PfP Health Coach Playbook
Connected CCBHC Journey Processes - Intake to Billable Visits to Payment
Feb Board Meeting
PfP Health Coach Playbook
CCBHC
FY18 2H
Process Priority
Impact, Execute
FY18 Projection
FY19 Budget
Medicaid Revenue Productivity – Billable Visits/Health Coach; Learnings
Attain Contributions & Grant Revenue Targets
Cost containment – Managing budgeted expenses
FY18/19 People Investment - $1.2M
$135K Re-Branding & Capital Campaign
FY19: Re-Base Cost Report to $247/Visit
FTE/Health Coach Process
Clinical + Fuel (Fill up the Tank)
Develop, Change CCBHC Processes
Fuel – Easy, “Go Do It” behaviors in Playbook
Good Practices – Clinical Cross Team Input
30 Days to Implement New Practice in Playbook
Productivity, Billable Visits per Health Coach
Team Dashboard
FY18 Break Even
1H: ($229.3K)
2H: ($176.9K)
Q4: $383.9K T-1 Housing Adjustment
Total Year ($22K)
TBD Q4 Quality Bonus $567K
↑ Billable Visits per Health Coach, by FTE category – Productivity Track
Re-Base Revenue per Visit to $247
Revenue by Categories, Month, %
Out Patient Program: Non-Case Management
Psychiatric, Therapy, Substance Abuse, Eating Disorder
Children/Youth Programs
FY19 Capex Budget
Capital Campaign
New Facility

3. FY18 Performance - March
Cash position down $401k from 2/28 (3 payrolls in Mar) – Cash balance 4/27/18 - $2.1M (includes $0.98M CD’s)
New Medicaid/DMH is $1.31M up $144K from last month;
A/R - $154K from grant funders (high confidence to collect).
Have received to date in Mar for older non-DMH A/R balances - $143K.
DMH-Medicaid A/R remaining open from FY17 is $8K.
Accrued Liabilities decreased $408K for reversing 3rd payroll occurred in March
Mar Visits Up – Highest for FY18 - $140K

4. FY18 Performance - March April 20
Cash position down $401k from 2/28 (3 payrolls in Mar) – Cash balance 4/27/18 - $2.1M (includes $0.98M CD’s)
New Medicaid/DMH is $1.31M up $144K from last month;
A/R - $154K from grant funders (high confidence to collect).
Have received to date in Mar for older non-DMH A/R balances - $143K.
DMH-Medicaid A/R remaining open from FY17 is $8K.
Accrued Liabilities decreased $408K for reversing 3rd payroll occurred in March
Mar Visits Up – Highest for FY18 - $140K
April 20
PfP signed closing documents for the Page Housing Transfer
Completed process of transferring all the formerly PfP owned & managed housing properties.

5. FY18 Performance YTD

6. 2H FY18 Budget Revenue & Expenses
Feb Board Meeting
Revenue: Achieve 2H Productivity – Avg 2.1 Billable Visits per Health Coach
Attain $141K Contribution/Grants miss from 1H Budget & Attain 2H Target
Expenditures: Cost containment – Managing budgeted expenses (3.5%) provides $366K favorable to budget
Q4 Incremental Revenue/FY19:
Incremental Visits to Budget - Out Patient Program
Productivity Progression from 2.1 to 2.7

7. FY18 Performance 2H

8. FY18 Performance - Projection
Q4 FY18
FTE Health Coaches & Billable Visits – Progress & Set the Bar for FY19
Pursue Aggressively: Re-Base Revenue/Visit to $247 (~$3.8M comparable revenue in FY18)
Note: FY18 Non Budgeted: IT Capital: $200K; Re-Branding Project: $76K; Capital Campaign & Feasibility Study: $67K

9. Health Coach Summary Work In Progress