1. 1

2. Welcome and introduction to proceedings – John McLevy, Chairman
Agenda
Welcome and introduction to proceedings – John McLevy, Chairman
Approval of the Minutes of the AGM held on Friday 13th October 2017
Report of the Management Committee
Receipt of the Accounts year ended 31st July 2018
Election of Management Committee Members
Resolution to disapply the requirement to undertake a full professional audit
Discussion 2 2

3. Welcome and introduction to proceedings
Agenda – Item 1
Welcome and introduction to proceedings
Approval of the Minutes of the AGM held on Friday 13th October 2017 –
Trace Templeman, Committee Secretary
Report of the Management Committee
Receipt of the Accounts year ended 31st July 2018
Election of Management Committee Members
Resolution to disapply the requirement to undertake a full professional audit
Discussion 3 3

4. Welcome and introduction to proceedings
Agenda – Item 2
Welcome and introduction to proceedings
Approval of the Minutes of the AGM held on Friday 13th October 2017
Report of the Management Committee – Alun Evans, Vice-Chair
Receipt of the Accounts year ended 31st July 2018
Election of Management Committee Members
Resolution to disapply the requirement to undertake a full professional audit
Discussion 4 4

5. Community Shares & Shop Purchase
Total Funds raised £395,700
126 members > 40% membership
Average £3,140
Shop Purchase Price £350,000
less deposit £3,282
£346,717
plus purchase fees/costs £10,674
£357,391
Remaining Share Account Cash £38,309 5 5

6. Welcome and introduction to proceedings
Agenda – Item 3
Welcome and introduction to proceedings
Approval of the Minutes of the AGM held on Friday 13th October 2017
Report of the Management Committee
Receipt of the Accounts year ended 31st July 2018 – Barry Coltham, Treasurer
Election of Management Committee Members
Resolution to disapply the requirement to undertake a full professional audit
Discussion 6 6

7. Year on Year sales comparison
13wk average sales
%age comparison to 2017 7 7

8. 3. Accounts for year ended 31st July 2018 Profit and Loss Account – Sales / COS
Year to
Jul ‘18
Jul ‘17
% Change
£170,010
£135,017
£34,993
20.6%
Income
£168,446
Cost of Sales
£128,355
Gross Profit
Gross Margin
(%Gross Surplus/Income)
£40,091
23.8%
-1.0%
-5.0%
+5.4% 8 8 8

9. 3. Accounts for year ended 31st July 2018 Profit and Loss Account - Expenses
Year to
Jul ‘18
Jul ‘17
Main Operating Costs
Bank & Card Charges
1,954
1,379
Depreciation
8,744
5,160
NB Non-cash
Electricity
3,031
2,791
EPOS
782
661
Insurance
1,225
610
Now inc. Bldg
Rent
5,326
11,208
Share interest
3,922
From April
Shop Expenses
1,401
1,837
Telephone & Broadband
904
658
All Other Costs
3,051
1,408
Total Operating Costs
30,339
25,702
+18% 9 9 9

10. 3 .Accounts for year ended 31st July 2018 Operating Surplus & Donations
Year to
Jul ‘18
Jul ‘17
Gross Surplus
Operating Costs
Interest Earned
40,091
(30,339) 83
34,993
(25,703) 7
Operating Surplus
9,835
9,297
Donations
100
117
Net Surplus for the Year before tax
9,735
9,180
Taxation
3,080
1,289
Net Surplus for the Year after tax
£6,655
£7,891 10 10 10

11. 3. Accounts for year ended 31st July 2018 Balance Sheet as at 31st July 2018 - Assets
Fixed Assets
Freehold Property
359,512
256
Furniture & Equipment - 5 yrs
6,053
13,282
365,565
13,538
Current Assets
Newspaper Vouchers
(87)
Prepaid Rent
633
Refurbishment Deposit
3,200
Stock
9,063
6,849
Bank Account
Share Account
Undeposited funds
52,354
38,309
1,191
36,751
(1,849)
Cash/Till
111
161
100,942
45,745
TOTAL ASSETS
466,507
59,283 11 11 11

12. 3. Accounts for year ended 31st July 2018 Balance Sheet - Liabilities & Nett Assets
Current Liabilities
Corporation Tax
2,780
1,289
Accrued share interest
2,715 -
VAT Liability
(216) 53
5,279
1,342
NETT CURRENT ASSETS
95,665
39,249
NETT ASSETS
461,230
49,830
Long term liabilities
Community Share Loan
339,060
Community Share Loan, Non int
56,640
65,530
Capital and Reserves
Retained Earnings
58,265
10,166
Shares
610
404
Profit for the Year
6,654
4,560
ASSOCIATION FUNDS
£65,529
£49,830 12 12 12

13. 3. Accounts for year ended 31st July 2018
ORGANISATION
DONATION
No donations this year until we know what needs doing
to 14 Church Road.
TOTAL
Vouchers for new residents, raffle prizes at events and charity donations from our loose change collections! 13 13

14. 3. Accounts for year ended 31st July 2018
Community Share interest payment
Committee propose to pay those Community Shareholders who did not waive their entitlement, 2.5% interest on their holding for the year 6th April 2018 to 5th April 2019.
We aim to pay before the end of this tax year.
This is in line with our prospectus and is being accrued in our accounts now.
Please register your agreement by a show of hands. 14 14

15. Welcome and introduction to proceedings
Agenda – Item 3
Welcome and introduction to proceedings
Approval of the Minutes of the AGM held on Friday 13th October 2017
Report of the Management Committee
Receipt of the Accounts year ended 31st July 2018
Election of Management Committee Members – Jill Evans, Assoc Secretary
Resolution to disapply the requirement to undertake a full professional audit
Discussion 15 15

16. Election of Management Committee Members
Current
Remain
Resigned
Reapplied
New Applicant
New Committee
Alun Evans *
Barry Coltham
Rob Marshall
John McLevy
Pat McLevy
Jill Evans
Ruth Robison
Trace Templeman
Rich Templeman – co-opted
Cliff Hilliker
Brian Wyatt
Christine Thomas
There being less than 12 applications , the new committee is duly elected. 16 16

17. Welcome and introduction to proceedings
Agenda – Item 5
Welcome and introduction to proceedings
Approval of the Minutes of the AGM held on Friday 13th October 2017
Report of the Management Committee
Receipt of the Accounts year ended 31st July 2018
Election of Management Committee Members
Resolution to disapply the requirement to undertake a full professional audit –
Barry Coltham, Treasurer
Discussion 17 17

18. 5. Resolution to disapply the requirement to undertake a full professional audit for the Accounts
All UK small companies are exempt from statutory audit if:
Sales are less than £6.5m per annum
or net assets are less than £3.26 m
or less than 50 people are employed.
Your Committee’s Recommendation therefore is that:-
We do not undertake a full professional audit of the accounts and disapply in accordance with Rule 51 of the Rules of the Association
(NB. The accounts have been viewed by an accountant, but not fully audited)
RESOLUTION:
That shareholders vote to accept this recommendation by show of hands 18 18

19. Welcome and introduction to proceedings
Agenda – Item 6
Welcome and introduction to proceedings
Approval of the Minutes of the AGM held on Friday 13th October 2017
Report of the Management Committee
Receipt of the Accounts year ended 31st July 2018
Election of Management Committee Members
Resolution to disapply the requirement to undertake a full professional audit
Discussion – John McLevy, Chairman 19 19

20. Two key topics for us.....
Our Building
Our team 20

21. Third key topic for us..... Our Building Our team Our business
First 11 weeks of Financial Year comparison
Customers Sales 'Basket'
, £35,
, £34, % 21

22. Two key topics for us..... Our Building Our team
Overall condition not as bad as....
Trees dealt with
Local builders approached about
Roof , gutter and chimney works..... 22

23. Two key topics for us..... Our Building Our team
Volunteers always welcome and needed
Tasks not normally 'visible'...
Gardening, hedge trimming, lawn mowing
Sorting newspapers
Cleaning – shop, shelves...
Taking cash/cheques to bank
Ordering from over 25 suppliers
Collecting stock from some suppliers
Getting stock from supermarkets....
Monitoring best-before-dates
Booking orders into computer system
Maintaining accounts
Odd maintenance jobs – lights, painting,
repairing breakages, improving stores
Scheduling volunteers (herding cats :-) 23

24. Two key topics for us..... Our Building Our team
Volunteers always welcome and needed
Tasks not normally 'visible'...
Gardening, hedge trimming, lawn mowing
Sorting newspapers
Cleaning – shop, shelves...
Taking cash/cheques to bank
Ordering from over 25 suppliers
Collecting stock from some suppliers
Getting stock from supermarkets....
Monitoring best-before-dates
Checking stock levels
Booking orders into computer system
Maintaining accounts
Odd maintenance jobs – lights, painting,
repairing breakages, improving stores
Scheduling volunteers (herding cats :-)
We need to have people able to step up to these tasks as backup or eventual replacements 24

25. 10 years old in March! 25