1. Considerations for implementing best practices
Where do we go from here?
Considerations for implementing best practices

2. It’s all ok until it’s not ok
Why are we here?
Change is here, let’s be prepared
Best practices are simply suggestions
Identified need – from County Federations
It’s all ok until it’s not ok

3. Next Steps – Short Term Reflect on today’s presentations – Financial
Are your board’s practices due for an update?
Is your financial institution on side and aware of your current practices?
Administration/Human Resources
Consider current status of Federation administrator/coordinator/secretary
Are changes needed to reflect and document this?
Does current contract need to be updated and signed?
Do you need support of MSR, Regional Manager and/or HR to proceed?
Bring discussion forward to update the board

4. Next Steps – Months/Year
Financial
Identify the board role or board committee that will oversee finances (if not already in place)
Administration/Human Resources
Identify confidential committee for any changes to local Federation staffing process
OFA will work with Premium HR Solutions for a sample contract and related questions and documentation

5. Next Steps – Months/Year
Documents
Identify and record in the minutes, a location that all Federation documents, contracts, policies will be kept (electronic and paper copies)
Executive of the Federation to ensure these documents are kept safe and confidential

6. Before Next Local Federation Annual Meeting
Financial
Identify updated steps for financial management within your county
Templates will be provided via OFA/BDO
Short term and long term implementation
Administration/Human Resources
Identify and/or update the roles of staff/contract employee/volunteer
Set timing for annual staff/contract employee/volunteer review
Have a signed role description for this position
Update constitution to identify changes to roles and procedures
Review and/or update roles of board positions

7. Annually
Time at first meeting following Annual Meeting for MSR to review Governance Training
New and returning board can participate
Example: 30 mins in advance of a board meeting
Paper/Electronic handbooks (ex. Director Guide book)
Financial
Follow updated protocols
Report financials accordingly, with monthly, quarterly and annual steps

8. Why? Transparency. Reassurance. Peace of mind.
2020 and beyond
OFA will offer templates for Board policies
AODA, Violence and Harassment
Confidentiality, Oath of office, dress code etc
Policies in place will support existing Human Resources regulations
Ongoing professional support by Premium HR Solutions
By updating policies and documentation, due diligence is being followed and demonstrated
Why? Transparency. Reassurance. Peace of mind.

9. OFA Planning and Support
Constitutions
Will be consulting with legal to develop an updated template of constitution and policies
Financial and HR Best Practices
Video recording sent as a link
Administrator meetings
Regional meetings available to support County administrators
Documents and links available to those who cannot participate in person

10. Local Federation ‘Member Benefit’ Offer
Full Manual - $ off
Review of Federations current HR Manual and Update - $ off
Annual Update going forward - $ off per year
Review one policy or brand new one policy - $ off

11. Table Discussions Priority topics Training format Board recruiting
Effective meetings
Visioning for board planning
Communications
Lobbying best practices
Your suggestions…
Training format
Video (live or recorded)
In-person at County level
Regional meetings
Your suggestions…

12. For Discussion
With the information and support being provided … how do you wish to proceed?
Possibilities …
How can OFA help?