1. Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration Transportation Procurement Strategy for Transportation Services John Abood, US AID & Sharon Eckroth, GSA CTM Wednesday, April 20, 2011

2. U.S. Agency for International Development

3. Foreign Aid in the National Interest: Department of State, USAID, Department of Defense Partners: Local institutions and organizations, contractors, grantees, PIOs History: Marshall Plan, Truman Point Four, FAA of 1961 Budget: $20 Billion (Program Funding) USAID Supports: Economic Growth, Agriculture, Trade, Global Health, Democracy, Conflict Prevention, Humanitarian Assistance See the latest at www.usaid.govwww.usaid.gov Transportation Overview

6. Partner Logistics: Contractors and Grantees Washington Direct Logistics: Food for Peace and OFDA Mission EXO Logistics: Household Effects and Vehicles Supply Chain Management: –Determine the Requirement –Purchase Goods and Services –Manage Contracts –Transport the Assets –Document Control & Ownership –Move Assets (where needed) –Interdependence of Functions Transportation Overview

7. Food Aid Programs USDA, USAID, PIOs, PVOs, IFBs/RFPs, Vendors, Rail, Truck, Ports, Carriers, Consignees, Warehouse, Distribution Managers: Policy, Program, Commodity, Contract, Legal, Transport, Logistics, Financial, Security, Distribution Coordination of Responsibilities and Contract Performance Requirements and Terms Disaster Assistance Programs Embassies, DARTs, RMTs, PIOs, PVOs, IFBs/RFPs, Vendors, Trucks, Airports, Carriers, Consignees, Warehouse, Distribution Interdependence

8. IFBs and RFPs for Commodities and Transportation Services (FAR Policies) Lowest Landed Cost – Commodity and Freight (Commodity Consolidations) U.S.-Flag Cargo Preference – 50 / 75 and 100 percent Commodity Vendors – FAS Vessel (Shipping Delivery Points) PIOs and PVOs – Port to Port or Through Bills of Lading (Destinations) Carriers – Private Sector Contracts and Direct Government Contracts (Fixed Price) Local Trucking – PIO and PVO Arranged, or under Through Bills of Lading Warehouse and Distribution Systems **Transportation Terms / Possession Transfers / Title Transfers / Tracking Food for Peace

9. IFBs and RFPs for Commodities and Transportation Services Federal Acquisition Regulations and Urgent Requirements (Commercial Services) FAR and Market Surveys (Responsibility Determinations) Commodity (Price) Transport Services (Best Value) (Full Aircraft Loads) Preferences: U.S.-Flag Vessels and Fly America Act Commodity Vendors – Typically F.o.b. Origin (Shipping Delivery Points) USG Requirement – Airport to Airport / Door to Door (Destination Delivery Terms) Transportation Service Providers - Carriers – Direct Government Contracts (Fixed Price) Customs Clearance Decisions and Terms (Destination Delivery Terms) Warehouse and Distribution Systems **Transportation Terms / Possession Transfers / Title Transfers / Tracking and Control Foreign Disaster Assistance

10. Typical OFDA Timeline Transport RFP Issued at 1500 Hours on Tuesday Proposals Received at 1100 Hours on Wednesday Contract Award at 1300 Hours on Wednesday Commodity Pick-up at 0800 Hours on Thursday Intermodal Charter Air Transport Service (747, A320, IL-76) Origin Point – Warehouse Door (Dubai) Destination Point – Warehouse Door (Pakistan) Charter Flight to Arrive Friday 0800 (local) in Pakistan

11. Transportation Terms FAR Terms: Contracts for Trans. & Related Services Transportation in Supply Contracts *Air Transport by U.S.-Flag *Ocean Transport by U.S.-Flag 47.2 47.3 47.4 47.5 NOTE: FF, storage, stevedores. Note subparts (b) and (c)* (b) Except Air and Ocean; (c) With Modifications Delivery Terms and Conditions Guideline Rules: Comp. Gen. Decision B-138942 Dated 3/31/81. FAR 52.247-63 Vessel, not operator. 50 / 75 / 100 percent requirement

12. Contact Information John Abood Team Leader / Contracting Officer Phone: 202-567-4641 Email: JAbood@usaid.gov

13. Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration Procurement of Transportation Services Transportation Management April 2011

14. Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration 14 Agenda Procurement of Transportation Services Welcome/Introductions Tenders Program Schedules Program Q&A

15. Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration 15 Tender Program Everything you wanted to know about Procurement of Transportation Services What is a tender? What is the authority for use? How to obtain a tender? Why use it? Who uses it?

16. Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration 16 Rates What is a Tender? Offer from a transportation service provider (TSP) to transport goods for an agreed upon price. Applicable between the TSP and the agency listed in the tender

17. Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration 17 Rates Authority for Use 40 USC 501 & 49 USC 13712 41 CFR/FMR 102-117 and 118 Standard Tender of Service Bill of Lading

18. Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration 18 Rates Standard Tender of Service: GSA General Freight STOS No. 1-F GSA National Rules Tender No. 100-D GSA Baseline Rate Publication No. 1000-D WWW.GSA.GOV/TRANSPORTATION

19. Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration 19 Rates To obtain a Tender Identify key factors - Needs/requirements Timeframes

20. Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration 20 Rates Needs and Requirements: Domestic and International Points Any Commodity/ OD/OW/Unique Any Time – 24/7 Special Services Any Mode – Air/Sea/Surface Any Conveyance Closed Van –LTL/TL/Flatbeds/Lowboys/Step Decks Ships/Barges/Air/Forwarder Service Temp Control/Drive away and more

21. Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration 21 Rates Timeframes Effective Date Expiration Date Cancellation Supplements

22. Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration 22 Rates Requests for Offers (RFO) = Tenders General Standing Route Order rates Specialized Standing Routes Order rates One-Time-Only rates and Specialized Services Electronically and manually

23. Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration 23 Rates Requests for Offers (RFO) = Tenders Two electronic general filing periods annually Over 500 active TSPs 4 millions rate records State to State/Zip to Zip Groups of Origins to Groups of Destinations State to Overseas Destination Air/Motor/Barge Rates combined with services

24. Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration 24 Rates Why Use Tenders: Electronic rates and available 24/7 www.moveit.gsa.gov Pre-negotiated rates Over 4 million rate records available now Support under GSAs STOS Ease of use and access Flexible timeframes 1765 TSPs pre-approved for use 100,000 shipments move annually under tenders Over 200 years of experience of GSA Staff

25. Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration 25 Rates Users of Tenders: UNICOR, Furniture & Products USDA, Tree Seedlings, Test Equipment IHS, Building Materials and Heavy Equipment US Mint, Pennies/Nickels GSS, Forest Fire Suppression Equipment and General Freight FEMA, Disasters – Water, Food, Generators GSA Fleet, Multiple types of Vehicles NOAA, Vessels USCG, Equipment and Vessels Ability 1, General Commodities USGS, Prefab research dwellings USSS, Mission equipment/supplies General commodity rates for all customers The list goes on and on

26. Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration 26 Multiple Award Schedules Multiple Award Schedules (MAS) What is the MAS? What is the authority for use? How to use the MAS? Why use it? Who uses it?

27. Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration 27 Rates What is the MAS Contracts between GSA and Vendors Pre-awarded Vendors Multiple Services Long term contracts

28. Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration 28 Rates Authority for Use Federal Property & Administrative Services Act of 1949, Section 201 Federal Acquisition Regulation (FAR) Subpart 8.4

29. Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration 29 Rates How to use the MAS Identify key factors for your movement WWW.GSA.GOV/TDRS Negotiate fees and services Award the service BPA

30. Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration 30 Rates How to find the services in the MAS WWW.GSA.GOV/TDRS Transportation Delivery & Relocation Solutions (TDRS) Schedule 48 Relocation Services (SIN 653) Office Moves Pack/Crate/Load/Unload/Delivery/Set Up 78 TSPs

31. Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration 31 Rates Transportation Delivery & Relocation Solutions (TDRS) Schedule 48 cont Domestic Delivery Services (SIN 451-1) Express Small Package/Heavyweight Same Day, next, second and third day 12 TSPs FSSI Small package BPA Ground Small Package (SIN 451-2) Day Definite 9 TSPs

32. Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration 32 Rates Transportation Delivery & Relocation Solutions (TDRS) Schedule 48 cont Local Courier Services (SIN 451-3) Express Small/Heavyweight Same Day Within 60 mile radius of Metro Area/City 9 TSPs

33. Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration 33 Rates Define the terms: Small package = pieces up to 150 lbs per package Heavyweight package = At least one piece in the shipment weighs over 150 lbs

34. Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration 34 Rates Why Use Schedules: Sources Electronically available 24/7 WWW.GSA.GOV/TDRS Pre-negotiated, long term contracts Small Package services Relocation services Over 100 TSPs pre-approved for use

35. Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration 35 Rates Users of Schedules: GSA 82 Agencies participate in the FSSI BPA US Dept of Agriculture Dept of Commerce Dept Health & Human Services Dept of Homeland Security Dept of Justice Dept of State And more

36. Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration 36 Points of Contact Contact: Maria Gutierrez 415-522-2846 John Wheeler 703-605-9190 Jim Stroup 813-823-3648 Stevie Graham 703-605-5569 Email: transportation.programs@gsa.gov

37. Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration 37 Points of Contact GSA Contact: Sharon Eckroth 415-522-2845 Website: www.gsa.gov/transportation

38. Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration Questions and Answers