1. The Career and Technical Education (CTE) Completer Follow-up
2018 Follow-up of the
2017 CTE Graduates
March 8, 2018

2. Purpose of the Survey?
An online survey of recent high school CTE graduates for the school year
Required to meet federal and state regulations
Allows Virginia Department of Education (VDOE) and school divisions to evaluate their CTE programs
Impacts school division performance measures: (5S1) Secondary Placement (Transition) Rate, and (5S1) Program Completer Response Rate on the Annual Performance Report (APR)

3. Definitions CTE Completer
A CTE completer is a student who has met the requirements for a CTE concentration (sequence) and all requirements for high school graduation or an approved alternative education program.
CTE Concentration
A CTE concentration is a coherent sequence of state-approved courses as identified in the course listings within a web-based Administrative Planning Guide.

4. Division Annual Performance Report
(5S1) Secondary Placement (Transition) Rate - CTE completers (based on the CTE serving school division) will successfully transition from secondary school to employment, military, further education, or full-time equivalency of part-time combinations of transition indicators.
Performance Standard: 5S1 Secondary Transition Rate = 93 percent.

5. Division Annual Performance Report
Example:
All CTE Completers
All Special Populations Performance
94.59%
(35 of 37)
95.65%
(44 of 46)
97.37%
(37 of 38)
90.48% (19 of 21)

6. Completer Survey Response Rate 1 of 2
Performance Standard: 5S1 Completer Rate = 75 percent or higher
Example:
All CTE Completers
94.59%
(35 of 37)
95.65%
(44 of 46)
97.37%
(37 of 38)

7. Completer Survey Response Rate 2 of 2
Why 75 percent?

8. Response Rates
Your target: survey 75 percent (or higher) of completers
A high response rate allows more meaningful analysis of CTE programs

9. 2017 State Survey Response Rate Results

10. 2017 State Survey Satisfaction Results

11. 2017 State Survey Postsecondary Enrollment Results

12. 2017 State Survey Unemployment for Completers Surveyed Results

13. Role of Center for Survey Research at the Cooper Center
Design website
Manage process of conducting survey
Conduct data analysis
Provide technical support and assistance

14. 2018 Completer Follow-up Step 1
Read the CTE Director’s memo and follow the directions
Directions will also be available on the CTE Completer Follow-up Survey website
Link:

15. 2018 Completer Follow-up Step 2
Download passwords and usernames from the Virginia Department of Education (VDOE) Single Sign-on for Web Systems (SSWS)

16. 2018 Completer Follow-up Step 3
SSWS – Dropbox
The lead CTE division administrator will receive two sets of usernames and passwords
10 for division-level access
5 for school-level access

17. 2018 Completer Follow-up Step 4
Excel Files samples
Division Access
School Access
Division ID
Division Name
Username
Password 1
Anywhere County Public Schools
Anywhere
waSfLN03
Anywhere
BrwAHk82
Anywhere
RPFpFn13
Anywhere
iVsypT81
Anywhere
naBdKU83
Anywhere
QbQpob86
Anywhere
xKXxlv51
Anywhere
IJiofko81
Anywhere
PXAAKEiu0
Anywhere
XUrtybw71
Division ID
School Number
School Name
Username
Password 1
580
Cote High
Cote
rC45CU80
Cote
wdI2iC18
Cote
pjy6tO45
Cote
Zkl5Wl59
Cote
aWL7uP28

18. 2018 Completer Follow-up Step 5
Login to the survey site
Link:

19. 2018 Completer Follow-up Step 6
Conducting the Survey
The website includes all of the information necessary to survey former students:
Students’ names
Students’ school
Students’ phone numbers
CTE program areas

20. 2018 Completer Follow-up Step 7
Interview CTE Graduates

21. 2018 Completer Follow-up Step 8

22. 2018 Completer Follow-up Step 9
Improving Response Rates
Good student contact information is key
Multiple contacts are better than one

23. 2018 Completer Follow-up Step 10
Divisions decide contact methods
USPS
Telephone
Cell phone
Facebook
Twitter

24. 2018 Completer Follow-up Step 11
Use a 2-step Approach
Electronic and/or mail (send passwords to students and ask them to respond online or by mail)
By telephone (telephone students who don’t respond)

25. 2018 Completer Follow-up Step 12
Things to Remember
Survey end date: July 1st
A minimum 75 percent response rate is required to meet your division level target (all users can monitor response rates online
Try electronic media for contacting students
Don’t forget to view the results of the survey in the fall to assist with program evaluation and planning for continuous improvement

26. Start Now for Next Year Prepare students for the upcoming survey
Collect contact information before students graduate
Consider asking for personal and parent/guardian phone numbers
Obtain address

27. Contact Information
Question about the website or survey process, please contact the Center for Survey Research of the University of Virginia’s Weldon Cooper Center at or by telephone (434)
Questions about accountability policy and reporting requirements, please contact the VDOE, Office of Career, Technical, and Adult Education at or by telephone (804)

28. Announcements CTE Director’s Memo:
CTE Follow-up Survey Website for 2017 will open April 9, 2018
Next Video Streaming Sessions:
End-of-Year Financial Reports (March 15, 2018)
Master Schedule Collection, Spring and End-of-Year Student Record Collections, and CTE Student Performance Reports (March 22, 2018)

29. Session Evaluation
Please take a few minutes to provide feedback about the benefit of this technical assistance video streaming session.
Your input will be useful in our planning efforts for future video training sessions.
The Survey Monkey link for the online evaluation is