1. Staff Employment, Attendance, & Separation
Mary Rose May 6, 2019

2. Overview Final Staff/Course Collection – thru 8/9/19
Reporting Staff Employment
Reporting Staff Attendance
Reporting Staff Separation

3. Staff: Completeness & Accuracy1
Report data for all staff Report card measures Teacher value-added Principal value-added Equity reports to districts

4. Report Data for All Staff
Regular data requests
Salary, FTE
Race, Age, Education
Attendance

5. Staff: Completeness & Accuracy2
Use the Educator State ID Nearly every use of the data requires this identifier: Teacher Licensure Course checks, teacher-level value-added …. Or “Z” ID for non-credentialed

6. Use the Educator State ID
Proper cert checks
Report Card and CTE funding

7. Staff: Completeness & Accuracy3
Report staff actually working Not staff who have left – with one exception …..

8. Report Current Staff
Position Status Code C A I P

9. Report Employed Staff in Positions They Hold This Year
Position Status Code C A I P
With an FTE > 0

10. Reporting Staff Attendance4
On Staff Demographic (CI) record Attendance Days Absence Days Long-Term Illness Days

11. Attendance Days
Total number of days in attendance

12. Attendance Days Track attendance per district policy
But report per EMIS rules:
Do count approved professional days
Do count P/T conference days

13. Absence Days … per EMIS rules:
Exclude vacations, holidays, approved professional meetings

14. Absence Days Do count sick leave, personal leave
Do count other kinds of leave
Do not count days before contract starts
Do not count days after resignation, dismissal

15. Long-Term Illness Days
“Long Term” = 15 consecutive work days or more
illness of self, family, member

16. Long-Term Illness Days
“Long Term” = more than 15 consecutive work days.
Paid or unpaid
Includes FMLA leave
Count days
no minimum number of hours / work day

17. Long-Term Illness Days
Example:
Surgery recovery takes 4 weeks.
That’s 20 straight days.
Report 20 days in Absence Days – Long Term Illness Days element

18. LTI Days are Absence Days
…20 days in Long-term Illness field
AND
Include those 20 days in the Absence Days field
Why????

19. LTI Days are excluded from Attendance Rate calculation
Report Card Teacher Attendance
( 𝑨𝒕𝒕𝒆𝒏𝒅𝒂𝒏𝒄𝒆 𝑫𝒂𝒚𝒔 𝑨𝒕𝒕𝒆𝒏𝒅𝒂𝒏𝒄𝒆 𝑫𝒂𝒚𝒔+𝑨𝒃𝒔𝒆𝒏𝒄𝒆 𝑫𝒂𝒚𝒔 −𝑳𝒐𝒏𝒈 𝑻𝒆𝒓𝒎 𝑰𝒍𝒍𝒏𝒆𝒔𝒔 𝒅𝒂𝒚𝒔

20. Reporting Staff Separation4
Keep the Position Status Code Add Separation Date Add Separation Reason

21. Report Current Staff
Position Status Code C A I P

22. Report Current Staff
From EMIS Manual, Section 3.4, page 22

23. When Staff Move Leave their current position To other districts
To a new position in the same district ….
Report that they’ve left: “Separation”

24. If they’re separating this year…
Position Status code from Initial Collection
Plus
Separation reason
Separation date

25. Separating this year…. 2018-19 Initial 2018-19 Final reporting:
reporting:
CK Record, C Status
CK Record, same Position Status
Start date, no end date
Report separation date, reason
Michael
Counseling position
6/30/2019

26. Data for 2019 so far

27. Only Report Former Positions IF
Position Status Code U

28. Only Report Former Positions IF
Staff member left the position…
Last school year
… and their separation wasn’t reported last year

29. Only Report Former Positions IF
In other words …. U records are reported only for employees with no attendance days this year – Manual Section 3.4 p 22

30. Only Report Former Positions IF
In other words ….
If someone left last year, report them on a U record
…. If you didn’t report their separation already

31. Changed / Left in Summer
Initial
Final
CK record
C status
U status
no sep date
3/30/2017
Violet HS MS

32. Reporting Staff Separation
Current or prior reporting year
Attendance days in the current year?
Position Status Code
Not: “Are we paying them?” but “Are they working in this position?”

33. Join the Conversation OHEducation OHEducation @OHEducation
@OHEducationSupt
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