1. Outlook
Getting Started

2. Tennille Fincham

3. COURSE OVERVIEW Email at KU Email Outlook Overview Calendar
How works at KU
Creating new
Where to access KU
Responding to
Outlook Overview
Calendar
Creating appointments
Navigating Outlook
Sharing a calendar

4. AT KU
Everyone who joins KU is issued a KU Online ID and, by default, will have an account for and calendaring
Microsoft Outlook
Customer Service Support

5. EMAIL AT KU We use a system called “Exchange.” Central Server
Using a smart phone, iPad, iPod, or tablet
Using software: Outlook
On the web:

6. OUTLOOK OVERVIEW RIBBON READING PANE MESSAGE LIST FOLDER PANE
NAVIGATION PANE

7. OUTLOOK OVERVIEW
Unread Message
Read Message
Number of Unread Messages

8. OUTLOOK OVERVIEW Sender Has an Attachment Message Subject
Time Received
Message Preview

9. EMAIL Reading Email & Opening Attachments Read or View an Email:
Select an from the message list to view/read it in the Reading Pane.
Attachments:
To Save Attachments:
Attachment in Reading Pane

10. EMAIL Creating new emails KU Global Address List Email Etiquette
List of everyone at KU, including their address and other contact information.
Etiquette
Use full sentences
Don’t use all CAPS
Don’t use texting language
Add a salutation (hi, hello, etc.) at the beginning and your name at the end of every message.
communication isn’t as instantaneous as texting. You may not receive an immediate reply.

11. EMAIL RIBBON To: Person or people you want to send an email to.
CC: Person or people you want to send an to AS AN FYI.
Subject: Keyword or phrase that gives the recipient an idea of what the is about.
Message Body:
Type your message here. Use full sentences, proper case, and punctuation.

12. EMAIL Practice 1: Create a New Email Message
Select Home > New .
Click in to the body of the .
Select To…
Type the information below Hello, Tennille I am currently attending your Outlook training Thank you for your time. <<Your Name>>
Search for Fincham, Tennille
Select Fincham, Tennille A from the list.
Select To ->
Search for Heidrich, Megan
Select Heidrich, Megan from the list.
Select Send.
Select CC ->
Select OK.
Type Outlook Training as the Subject of the .

13. EMAIL Respond to email messages
Reply: Sends an back to the person who sent the to you. When to use it: You receive an from your instructor, student mentor, etc. and need to send information back to them. Reply All: Sends an back to everyone listed on the To… line of the message. When to use it: When everyone listed on the To… line needs to read your . If not, use Reply instead. Forward: Sends the to anyone you choose, not necessarily the sender. When to use it: You receive an from your instructor with a document attached, and you want to ask your peer about the message and document.

14. EMAIL Practice 2: Respond to email messages
Open the from Tennille Fincham with the subject line See you at Outlook Getting Started.
Notice there are several people on the To… line.
Select Reply to send your response back to only Tennille Fincham.
Answer the questions in the message.
Select Send.

15. CALENDAR RIBBON DATE SELECTOR CALENDAR OF SELECTED DATES
SHARED CALENDARS
NAVIGATION PANE

16. CALENDAR SELECTED DATES DAY OF THE WEEK AND DATE 1 HR BLOCK OF TIME
CALENDAR APPOINTMENT OR MEETING
TIME OF DAY

17. CALENDAR Subject of Appointment or Meeting Meeting Location
Meeting Creator

18. CALENDARS Sharing Calendars Lets others see when you have classes
Lets you see when others are free to meet or busy

19. CALENDARS Practice 6: Share your calendar Select Share Calendar.
Select To…
Search for and add Georgia Campbell.
Keep the subject as is.
Select Full Details.
Select Send.

20. CALENDAR Calendar Appointments
Appointments: Blocked off time on just your calendar Use for: Classes, reminders, or study time for just yourself. One time vs. Recurrence: Use one time appointments to schedule appointments that only happen once. Such as a doctor’s appointment, or other event. Use recurring appointments to schedule appointments that happen at the same time on the same day each week. Such as your courses.

21. CALENDAR Appointments RIBBON
Subject: Keyword or phrase of what this time will be used for (study time, class name, etc.)
Location: Room location of class
Date and what time the appointment begins and ends
Appointment Message Body: (optional)
Type notes about why you are blocking off this time or list items you want to study or work on.

22. CALENDAR Practice: Create a recurring appointment
Select Calendar from the Navigation Pane.
Set the recurrence pattern to Weekly. Enter Recur every 1 week.
Select New Appointment.
Select the day(s) of the week your class is on.
Enter one of your class titles or numbers as the Subject.
Set the first day of the class.
Enter the class’s room location for Location.
Select End by > 12/8/2017
Select OK
Select Recurrence.
Select Save & Close.
Set the Start and End times for the class.
Check your calendar for the appointments you just created.

23. ACCEPT MEETINGS Best practices:
Accept, decline, or tentatively accept a meeting
Decline a meeting before deleting it
Response Options
Name of Sender
Meeting Subject
Who’s Invited
Time, date, and location
Name of sender
Meeting Subject
Meeting Icons

24. PRACTICE Use this time to… Optional:
Create appointments for each of your classes
Create folders for each of your classes
Share your calendar with
Megan Heidrich
Natalie Teo
Georgia Campbell
Sarah Roberts
Optional:
Create a signature
Create and assign categories to calendar appointments

25. EMAIL Optional Practice: Create a New Signature
Select Home > New .
Select Signature > Signatures.
Select New.
Title the signature My Signature.
Select OK.
Click in to the box under Edit Signature.
Type: Your First Name and Last Name Your address

26. EMAIL Optional Practice: Create Categories Create Categories:
Select Mail > Home > Categorize > All Categories
Select the name of an existing category, for example, Red Category.
Select Rename.
Enter the name of one of your classes.
Press Enter.
Follow steps 1-5 above to continue renaming categories.
Add Categories to an appointment:
Select Calendar from the navigation pane.
Right-click on an appointment for one of your classes.
Select Categorize and choose one of the categories you just set up.

27. WRAP UP/QUESTIONS ?

28. EMAIL Finding Emails Using Search
The Search tool helps find specific messages
Being able to find messages quickly is helpful
You can search for s from a specific person, subject, or that have attachments

29. EMAIL Practice 3: Finding Emails Using Search
Select Search Current Mailbox.
Enter Tennille Fincham.
Select the option Has Attachments.
Take note of the results.
Select Close Search to return to your full list of messages.

30. EMAIL Organizing Email with Folders
Folders help organize messages.
Being able to find messages quickly is helpful
Create folders for each of your classes
Move to folders after you’ve read the , replied, or need to keep the information from the message
Keep your message list clean so you know what messages are new and what you need to do
Delete messages that you do not need

31. Email Practice 4: Create folders for Organizing Email
Click on the Mail tab in the Navigation Pane.
Right-click on the Inbox folder.
Choose New Folder.
Enter UNIV 101.
Press Enter.

32. Email Practice 5: Move Emails to a Folder Move one Email
Select the you want to move.
Using your mouse, click and drag the on top of the folder name where you want to move it.
Move multiple s
Press and hold down the CTRL key on the keyboard.
Select the s you want to move.
Using your mouse, click and drag the s on top of the folder name where you want to move it.