1. My thanks to the above for allowing this presentation to be posted
Budd Services Inc.
Group # 3 Members :
1. Sejal Patel
2. Derrick Owusu-Akyaw
3. Juned Tai
4. Payal Sanghvi
My thanks to the above for allowing this presentation to be posted
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2. Main Points - Introduction: Analysis:
1. Company’s History and Philosophy 
2. Computers and Processes at Budd Service……………………….by Sejal Patel.
Analysis:
Operation and Departments of Budd Service, Inc…..by Derrick Owusu-Akyaw.
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3. Main Points - Problem: Solution: 1. The Dilemma 2. Local Area Network
3. Minicomputer…………………..by Juned Tai.
Solution:
1. Solutions
2. Conclusion…………………..by Payal Sanghvi.
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4. Introduction : Company’s History and Philosophy
Computers and Processes at Budd Service
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5. Introduction of Budd Services Inc
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6. 1. Company’s History and Philosophy
Budd Services Inc Started in 1962
As a Janitorial Supplies
Grew rapidly during 80’s
20 % increase in revenue due to Acquisitions
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7. 1. Company’s History and Philosophy
Budd Services Inc. in (1988):
$ 15 Million Annual Revenues
1,200 Employees
1,000 Clients
190,000 square feet of Warehouse Space at Winston Salem at North Carolina
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8. Company’s History and Philosophy
Budd Services operated Six (6) Divisions:
1. The North State Supply (the original janitorial supplies sales division)
2. Budd Janitorial (a contract cleaning service)
3. Budd Landscape (an outdoor maintenance service)
4. Budd Security (a security guard service)
5. Morris Cleaning (a specialty cleaning team)
6. Weaver Seed (a grass-seed business)
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9. Company’s History and Philosophy
Corporate Philosophy
Richard Budd states that “ Profits comes as a result of what you give to the Customers…”
Most Important is Quality of Service
Budd Services viewed as Family Business
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10. Computers and Processes at Budd Service
Technology at Work
Budd Services Acquired its First Computer an IBM Personal Computer (PC) in 1983
9 Personal Computers (PCs) in 1988
Lotus used for Money Applications
WordPerfect used for Word Processing
ACQ Software
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11. Computers and Processes at Budd Service
ACQ Software Modules Contains Six Modules:
Payroll
Inventory
Order Entry/Invoicing
Account Receivable (AR)
Account Payable (AP)
General Ledger
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12. Computers and Processes at Budd Service
Use of Technology
Different Modules on Different PCs
Hardware Costs - $ 75,000
Off-the-Self Software - $ 15,000
Use of Person Hours
Creating Lotus Spreadsheets
Learning Curve was 4 Months
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13. Analysis: BUDD SERVICES OPERATIONS AND DEPARTMENTS: 1. PAYROLL
2. JOB COSTING
3. INVENTORY AND ORDER ENTRY
4. MONTHLY BILLING (SERVICE DIVISIONS)
5. ACCOUNTS RECEIVABLE & ACCOUNTS PAYABLE PROCESSES
6. GENERAL LEDGER AND FINACIAL CONTROL PROCESSES
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14. 1. PAYROLL Payroll Checks was run using ACQ payroll module.
Payroll reports were used in the job costing and general ledger process.
Payroll input subject to managerial approval.
Lotus macro used in producing payroll reports for Budd Security services.
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15. 2. JOB COSTING Lotus Spread sheets used in Job Costing reports.
Company’s revenue figures obtained from the inputs of managers.
Job costing figures compared to company’s year-to-date budget.
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16. 3. INVENTORY AND ORDER ENTRY
North State Supply and Weaver Seed were the only two Budd services divisions with substantial inventory.
Physical inventory count conducted each year.
Inventory and order entry processes to be integrated.
ACQ software used in managing all inventory levels.
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17. 4. MONTHLY BILLING (SERVICE DIVISIONS)
ACQ accounts receivable module is used in the monthly billing process.
Lotus used in billing processes that involved a one time service rendered by any Budd service division.
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18. 5. ACCOUNTS RECEIVABLE & ACCOUNTS PAYABLE PROCESSES
Account receivables handled by different people to ensure checks and balances.
Lotus Spreadsheets and ACQ books were used for check postings.
Accounts payable process to be automated.
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19. 6. GENERAL LEDGER AND FINACIAL CONTROL PROCESSES
General Ledger accounting maintained at the divisional level.
Data for general ledger postings derived from the inputs of divisional mangers.
ACQ general ledger used in this process.
Variance reports used to track financial status of the various divisions within Budd Services.
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20. Problem: 
1. The Dilemma
2. Local Area Network
3. Minicomputer
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21. The Dilemma: The computer technology is not up-to-date
Too Much time is spent on Manual Data Entry
Need an integrated business process for the whole organization
Two Alternatives:
LAN (Local Area Network)
Minicomputer
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22. Local Area Network: Will connect the existing computers in a loop
Cheaper than Minicomputer
Will allow file-sharing and data sharing
Will be sufficient for now
Will not require to hire a Programmer
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23. Minicomputer: Expensive but Effective Alternative
Will connect with existing PCs and other standard (non-pc) terminals
Better software and assistance
Will provide a centralized control of data and applications
Ensures better data security and integrity
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24. Solution: The whole new system Better Alternative : Minicomputers
Centralized availability of all the documentations.
Vendor B
Replaces all the existing PCs
Installed by the systems engineer
Provided references for other software
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25. Conclusion:
Invest for the Better Future
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26. Questions or Comments
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27. Thanks
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