1. III B.Com. SEMESTER V By B. V. Manohar Babu
OFFICE MANAGEMENT
III B.Com. SEMESTER V
By B. V. Manohar Babu

2. features of modern office
Open work spaces
Space should be utilized perfectly
A welcoming reception area is a must
Private rooms for meetings
Adding items for a positive attitude

3. factors affecting office layout
Getting the Required Space
The Factor of Taxes
Effects of Localization
The Status Quo of Surroundings
Availability of Various Facilities of Services
Availability of Transport

4. importance of office layout
It Ensures Proper Utilisation of Floor Space
To Ensure a Smooth Flow of Work
To Facilitate the Supervision
To Create an Impact on the Visitor and Customer
To Facilitate the Communication
To Ensure Comforts and Promote Morale of Workers

5. principles of office layout
Good Ventilation
Work:
Lighting
Movement and Observation
Furniture Arrangement
Supervision
Placement of Equipment
Flexibility
Cost
Principle of Balance

6. advantages of good office layout
Better Goodwill
Economic Stabilization
Better Morale
Promotes Efficiency
Reduction of Cost in Office Maintenance
Enhances the Quality of Supervision
Speeding of Inter-department Communication
Optimum Uses of Machines and Equipment

7. MERITS AND DEMERITS OF WORK SIMPLIFICATION
Jobs are made more simple therefore no need to have training and development expenses.
This method focuses on job specialization so that the productivity can be improved.
Less supervision can be sufficient to supervision employees.
Demerits of Work Simplification:
There will be a high chance of over specialization of skills.
Repetitive job creates boredom in workers.
Monotony at work may increase absenteeism, turnover, and accidents.

8. methods of purchasing office stationery
Tender System
Quotations
Fixed Supplier
Traveling Salesman

9. advantages of office system
Liberation of Management
Avoidance of Delay and Bottle-neck
Elimination of Error
Better Speed
Training to the Staff
Better Control
Better Co-ordination
Economy

10. limitations of office system
Limitation of Integration
Limitation of Planning
Limitation of Cost
Limitation of Repetitive Use
Limitation of Strict Adherence

11. planning and designing office systems
Establishing Objectives and Policies
Defining the Limitation of the Systems
Collection of Data
Establishing System Premises
Implementing the System

12. planning for improving office procedures
Identify processes that need immediate attention
Dedicate time to identifying and examining each step in every process your office uses. 
Create a process flow diagram for detailed processes
Can the process be measured- if so how
The employee accountable for the process should be responsible for documenting how the process currently works, recommend changes, and provide input on where the handoffs should occur
Create a group of employees (preferably from different departments- operations, client service, advisors, etc) to develop improved processes

13. common charts of office work simplification
Office layout chart
Flow process charts
Management type flow chart

14. office reproduction services
Copying by hand
Copying press
. Carbon paper
Rotary machine
Photostat copying
Gelatin Duplicator
Stencil Duplicator or Mimeograph
Electronic Stencil Duplicator
Multi-graph or Typeset Duplicator
Offset Lithography Machine

15. Need for record retention
To facilitate future references
To comply with legal or statutory requirements
To prevent frauds and maintain internal control
To serve as a piece of evidence in the court of law
To serve as basis of decision making and planning
To facilitate comparison and evaluation of past performances

16. filing systems TRADITIONAL METHODS Wire or spike filing
Pigeon hole filling
Card Board Filing
Box Filing
Press copy book method

17. filing systems MODERN FILING SYSTEMS Horizontal filing Flat files
Arch level files
Vertical Filing system 
Suspension filing

18. THANK YOU