1. 2020 Custody RFP & RFI
June 13, 2019

2. Custody RFP: Cross Impacted Pension Funds and Agencies
Ohio Bureau of Workers’ Compensation
Ohio Police and Fire Pension Fund
Public Employees Retirement System of Ohio
School Employees Retirement System of Ohio
State Highway Patrol Retirement System
State Teachers Retirement System of Ohio
Ohio Tuition Trust Authority
Southern Ohio Agricultural and Community Development
State Treasury

3. Custody RFP: Commitment
The Treasurer’s Office (TOS) will further improve the custodial RFP process to ensure the ongoing engagement and participation of the retirement funds and other agencies (Funds)
For the 2020 RFP TOS commits to continue to provide and further expand
Transparency
Engagement
Participation

4. Custody RFP: 2016 RFP Improvement Recap
RFP Enhancements
Re-write of the RFP
Naming of respondent finalists
Elongated RFP timeline
Onsite respondent finalist oral presentations
Pre-designation legal discussions
Formal fee negotiations
Custodial executed FX included in the RFP allowing for holistic custody fee evaluation and negotiation
Custody consultant engaged to assist in the technical evaluation, oral presentations, fee and custody FX rates, and contract discussions

5. Custody RFP: 2016 RFP Improvements Recap
Fund engagement
Engaged Funds for suggestions on the RFP approach, timeline, and other improvements
Funds asked to review the draft RFP with their feedback incorporated
Fund specific requirements, ancillary services, and questions included
Funds received all the RFP written responses for review
Funds participated in the RFP finalist oral presentations
Pre-fee negotiation Fund placement preference discussion to improve negotiating position
Fund feedback on respondents requested and taken into account
Funds asked to provide respondent rankings and placement preferences

6. Custody RFP: 2020 – Additional Enhancements
For the 2020 RFP, TOS wants to continue to partner with the Funds and provide even greater engagement and transparency
Carry forward all the 2016 RFP enhancements
Assess and incorporate incumbent custodian service performance for last 12 months
Funds asked to assess their incumbent custodian(s) performance
Custodians to self-assess their performance perceptions with RPF response
Reviewed in the oral presentations and accounted for in overall evaluations
Share all the completed TOS technical evaluation/other documents with the Funds for review and feedback
Share all the completed TOS fee evaluation documentation with the Funds for review and feedback
As in 2016, Funds views and preferences will be sought and taken into account

7. Custody RFP: 2020 RFP Timeline
Q1/Q2 2019
Custody Consultant RFI released - Completed
Custody Consultant RFI responses due - Completed
Custody Consultant RFI selection announced – Completed
TOS/Funds kick off meetings – by 06/14/2019
TOS edits to RFP/RFI and other templates – by 06/30/2019
Draft RFI/RFP and other templates provided to the Funds for review – by 06/30/2019
Q3 2019
Fund demographic information received – by 08/31/2019
RFP/RFI feedback and edits from the Funds – by 08/31/2019
Final draft RFP/RFI provided to the Funds – by 09/30/2019

8. Custody RFP: 2020 RFP Timeline continued
Q4 2019
Final RFI/RFP provided to the Funds– by 10/25/2019
Incumbent Custodian Scorecard from the Funds– by 11/01/2019
Ohio newspaper advertisement publication date 1 – by 10/19/2019
Ohio newspaper advertisement publication date 2 – by 10/26/2019
Pension & Investment advertisement publication date – by 10/26/2019
RFI/RFP release date – 11/01/2019
Submission deadline for RFP/RFI inquiries – 11/20/2019
Inquiry responses posted on TOS website – 11/26/2019
RFP/RFI technical response submission due date – 12/13/2019
RFP/RFI submissions provided to the Funds for review – 12/16/2019

9. Custody RFP: 2020 RFP Timeline continued
Q1 2020
Funds provided with TOS Technical Evaluation – by 01/22/2020
Funds provided with initial Respondent Fee analysis – by 01/22/2020
Respondent Finalists notifications – by 01/24/2020
TOS on-site Oral presentations with the Funds - by 02/14/2020
Pre-designation preferences provided by the Funds – by 02/18/2020
Legal calls – by 02/28/2020
Reference check calls conducted – by 02/28/2020
Respondent Finalist fee negotiations – by 02/28/2020
Reference call summaries provided to the Funds – by 03/02/2020
Final Fee Analysis provided to the Funds – by 03/02/2020
Final Fund placement preferences provided to TOS – by 03/06/2020
Domestic and Global Custodian designation – by 03/16/2020

10. Custody RFP: 2020 RFP Documents
RFP/RFI
Domestic Custody RFP
Global Custody RFI
RFP/RFI Exhibits
Letter of Transmittal
Business Requirements
Deviations from RFP/RFI Business Requirements
Minimum Technical Requirements – Transaction File
Minimum Technical Requirements – Holding File
Fee Proposal
Custodian Self-Evaluation Template
RFP/RFI Appendixes
Beneficial Owner Profile Templates

11. Custody RFP: 2020 RFP Evaluation Documents
RFP/RFI Respondent Evaluation Documents
Technical (written) Response Evaluation Templates
Fee Evaluation Templates
Reference Check Templates
Beneficial Owner - Incumbent Custodian Evaluation Forms
Oral Presentation Evaluation Templates
Contract Discussion Overview Templates
Beneficial Owner Preference Templates