1. Two methods to observe tutorial
Standard Method
This method allows presentation to be resized to user preference.
Slide Show Method (Example below)
Presentation fills entire screen
Click on Slide Show tab at top of screen
Click icon <From Beginning>
Note: Either method; to advance click the progression arrow in the bottom right corner of each slide or press the down-arrow key.

2. Welcome to BSIP 101 Transaction Procedures
“Preventative Maintenance Data Entry & Completion”
Instructor: Stephen Wright DPI Technical Consultant

3. Purpose: To verify workorder completion & to enter PM workorder data into BSIP for reporting purposes.

4. Before you start data entry verify that the information entered on
the Preventative Maintenance is complete.

5. Verify times are entered for all operations. Verify supervisor’s
signature & date
is present
Combined total of all operation time.
Verify inspector’s
signature and date is present
If materials used – Verify the following:
Quantity - Number of material items used.
Material number - BSIP number assigned to material.
Manufacture's number – Optional if stocked material item, however, strongly suggested to use if material is a unique part. If non-stocked material then field should always be completed.
Description - Enter enough of a description to be able to recognize the part.
Verify mileage is input at time of Maintenance.
Verify that ID(s) for all mechanics who serviced an operation on this particular vehicle are displayed.
(Our example has only one mechanic.)
Tip: Do NOT use nicknames. (Individual’s at a later date may need to review the paperwork; they may not understand to whom the nickname applies.)
If something is not right; turn back into the supervisor responsible.
Do not make corrections unless you are the supervisor.

6. With raw data verification completed, it’s now time to input the information into BSIP.

7. One transaction is required to complete this procedure:
ZIW32_DPI
Let’s get started -

8. Your screen should look similar to the example at the right.
From the SAP R/3 Easy Access screen box type ZIW32_DPI or
from your favorites menu, select transaction ZIW32_DPI – DPI Version of IW32-PM and 30 Day
Your screen should look similar
to the example at the right.

9. Change Order (DPI): Initial Screen
A new window opens:
Change Order (DPI): Initial Screen
Input the workorder number.
Then click on the Enter icon or press the <Enter> key o open the workorder.

10. A new window opens:
Change order
Mileage – Enter the mileage at workorder completion.
Personal Number – Enter the mechanics identification number issued by the Department of Transportation.
Actual Work – Enter the time reported by the mechanic to complete the transaction.
Reason = Choose the appropriate code from the reason’s matchcode list.

11. A new window opens:
Change order
If supplies were issued (Ex: 1 quart of oil) complete the materials used tab.
Material – Nine digit material number.
Material Description – Defaults automatically; leave this field empty.
Requirement Quantity – Numeric value for number of items used.

12. Plant – Four digit number that corresponds to your county.
A new window opens:
Change order
(Continued)
Action – Four digit number that corresponds to operation (Ex: = Perform Oil Sample).
Plant – Four digit number that corresponds to your county.
(Ex: = Macon)
Storage Location – Four digit number that corresponds to your county’s storage location.
(Ex: = Macon’s storage location)
Unit = (EA, QT, or Gal)

13. A new window opens:
Change order
(Continued)
DO NOT list parts used for ADDITIONAL repair(s) if the operation does not exist on the PM – A Form TD-18 MUST be created to report the work and time completed; as well as to any inventory items used to complete the repair.

14. A new window opens:
Change order
Supplies issued?
Yes
Click on the Save icon
Click on the Complete (technically) icon No
Click on the Complete (technically) icon only.

15. (Continued on next slide)
Tip: If you click the Complete (technically) icon and have supplies listed, but, did not click the Save icon The top message to the right will be displayed.
To Resolve:
Click the button.
Click the Save icon ; the Change Order Display message displays. Click the
Continue icon .
(Continued on next slide)

16. To Resolve: (Continued)
Click on the Complete (technically) icon .
The Complete window appears; verify that the reference date matches the PM completion date. If there is a variance make necessary changes and click the Continue icon .
The Change Order: Display messages appears. Click the Continue icon .
Click the Exit icon twice to return to main menu.

17. Questions

18. Thank You!
Stephen Wright
DPI Technical Consultant