1. Information Technology Virtualized Server Proposal
Bob Engmark, IS
Rusty Scott, ACNS
UTFAB Supplemental Request
March 1, 2011

2. Original Proposal (Dec. 2010)
Replace 10 (two generations old) IBM servers with 2 current generation IBM servers
Possible by using “Virtual Machine” technology
Original proposal cost estimate: $128K
What These Servers Do
Aries SIS test and development
Tivoli file backup and restore services
Used for virtually all centrally managed systems
Other misc. central IT service
-Talk to you in December about planned project to replace several older servers with two new boxes deployed in a clustered format and using virtualization to maximize the investment by reducing environmental costs, maint costs while providing an exponential improvement in processor capacity
-The systems being upgraded in this project support several areas used by students and used to support the ARIES SIS
UTFAB Supplemental Request
March 1, 2011

3. Original Proposal was Approved
Provost funded $64K
Central IT (IS and ACNS) funded $54K
UTFAB funded $10K
This project was funded through a partnership
UTFAB Supplemental Request
March 1, 2011

4. Subsequent IS-ACNS Discussions:
Why stop there??
Test and development activities are indeed critical to maintaining maximum uptime, but…
Test/Dev environments should replicate, to the extent possible, the production systems they shadow
UTFAB Supplemental Request
March 1, 2011

5. What the Data Shows People in system – 719,204
Students Fall 2010 Census - 29,932
RAMweb logins, 2010 – 3,894,939
ARIESweb logins 09/ ,831
Grades input for Fall ~ 128,000
Sections Fall 2010 of classes – 7,101
Major changes processed 09/ ,074
Financial Aid disbursed 09/10- ~$235,000,000
Official Academic Transcripts produced 09/ ,010
Degree Audits run RAMweb/ARIESweb 09/10 – 189,662
Document pages imaged – 1,706,010
So…
UTFAB Supplemental Request
March 1, 2011

6. Ramweb Logins
UTFAB Supplemental Request
March 2, 2011

7. Virtualized Server Proposal, v2
Extends original concept to include production systems (in addition to test & dev systems)
Replaces 19 (generations-old) IBM servers with four current, very capable servers
As before, using “Virtual Machine” technology
84% of these 19 servers support student apps
Application and Database Servers
Other auxiliary services also included
As we begin to plan the upgrade with technical staff the question that kept coming up was why not include production systems in the mix – Originally we were looking at replacing oldest systems
Took a look at what that would mean to replace servers supporting other services as well and re-purposing those systems to continuity planning efforts – so we began looking at the configuration and considered what flexibility it would provide us in going forward and it presented some promising options
So we asked our vendor partners to take another look and recommend a solution to that would allow us to accomplish more
UTFAB Supplemental Request
March 1, 2011

8. Revised Hardware Cost Estimate
$378K total cost, includes all four servers
$128K already funded
$64K from Provost
$54K from IS/ACNS
$10K from UTFAB
$250K remains unfunded
UTFAB Supplemental Request
March 1, 2011

9. Current Funding Request
$150K, In addition to $10K committed in December
$378 project total; UTFAB’s portion is 42.3% of total
84% of systems related to Student Support Applications
There is a central funding commitment for the balance
$100K IS/ACNS (40%)
UTFAB Supplemental Request
March 1, 2011

10. Benefits Increased system robustness Cost efficiencies
Flexibility = less downtime during maintenance & upgrades
Provides scalability, allowing the system to grow to meet increasing demand
Positions us to provide auto failover capabilities in the future
Cost efficiencies
HW and SW maintenance
$130K less than traditionally configured hardware over a 5-year period
Substantial savings in electricity and cooling
“Green” activity also recognized by City Utilities
Offering ~$4K rebate for virtualization effort
Most of replaced hardware repurposed for backup and disaster recovery
-Hardware and software maintenance w/o considering inflation, so this is a conservation estimate
-The newer hardware is much more energy efficient and virtualization provides an opportunity for energy rebate
UTFAB Supplemental Request
March 1, 2011

11. UTFAB Funding Criteria
1. Benefit as many students as possible
All CSU students benefit
2. Ability to effectively utilize the fee
Your decision
3. Not funded by CFT
Correct
4. Adherence to budget and accountability
5. Potential for direct student use
Without question
6. Effort, thought & clarity in the plan
7. Quantitative usage data
See slides 5 & 6
8. Financial co-sponsorship
57.7% Central, 42.3% UTFAB
9. Central/distributed balance
10. Cost/benefit ratio 11
UTFAB Supplemental Request
March 1, 2011

12. Discussion
Is most welcome
UTFAB Supplemental Request
March 1, 2011