1. St Michael’s PTA AGM
Wednesday 25th April 2018

2. Agenda The role of the PTA Work of the PTA in 2017/18
Dissolution of old committee
Election of new committee
Financial Update
Future spending priorities
AOB

3. A Big Thank You To All the committee members – team effort
All the class reps
All the parent volunteers
The teachers
The office staff
Mr Johnson

4. Introduction
PTA is a registered charity (Reg No: ). Written constitution states:
The purpose of St Michael’s PTA is to advance the education of pupils in the school by:
Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
Developing effective relationships between the staff, parents and others associated with the school. 
Over the past year we have made efforts also to build the school community feeling by also running non profit making events e.g. Treasure Hunt, Camping Trip and more recently Easter Egg hunt.
Thanks for coming etc
Thanks for coming. Blurb about how we are all members of the PTA Brief mention of what PTA does – ie just a slide of Constitution statement. Quick mention of things funded in the past. Then also emphasise not just about raising funds but also helping parents and teachers to communicate effectively - Serving as a channel for informing parents of school policy and educational ideas and enabling parents to give their views on school policy.

5. Hugely Successful Year
Done more events then ever before
Raised more money

6. PTA activities this year
Christmas cards
Theatre Trips : School of Rock , Aladdin , Annie
Children’s Discos (Spring and Winter)
Year Group Cake/Ice pop sales
Junior Talent Show
Quiz Night
Summer and Christmas Fayres
Camping
Comedy Night
Wreath making night
Treasure Hunt
Easter Egg Hunt

7. PTA Events To Year End Events still to come …..
8th May Adult Craft Night – being led by Ella / Laura
18th May school disco - being led by Cheryl Povey
9-10th June Camping – being led by Bev / Emma / Kerry Ann
23rd June Summer Fayre – being led by Esme Wright / Rachael Ryan
July tbc : Theatre trip – Lion King or 42nd Street
Cake Sales for Year 3 – 6 - being led by Class Reps

8. The Role of the Committee
6 positions :Chair, Secretary, Treasurer (and vice roles too) Committee members are trustees of the charity Committee meet once a term. Committee discuss and make decisions on small grants, adhoc funding etc
Committee Roles - Chair
The Chair provides leadership for the committee, sets the agenda for meetings and manages meetings in line with the agenda.
The Chair should ensure that issues are properly debated and an agreement is reached. Some committee members will be better at expressing themselves than others; it is important that the Chair welcomes contributions from all members of the committee so that everyone feels involved. New members of the committee may feel nervous at first. The Chair should welcome all new members, introduce them to the other members and encourage them to play an active part in the discussions.
Occasionally, disagreements arise. The Chair should remain impartial, call the meeting to order without upsetting the parties involved, and make sure that the committee's decisions are not hindered in any way.
The Chair needs to work closely with the Treasurer and Secretary to ensure that the association is run effectively. The Chair can be a signatory for the association's bank account, along with either the Treasurer or Secretary or other elected committee member.
make meeting & event arrangements
co-sign cheques as required
write the annual report with the Treasurer
Committee Roles - Secretary
deal with correspondence
prepare agendas
call meetings - giving plenty of notice
keep a record of attendance at meetings
take notes during meetings
ensure that enough committee members are present to make the meeting quorate (this number is defined in the constitution)
write up the minutes of meetings
distribute minutes to all the committee
Committee Roles - Treasurer
Treasurer is responsible for day to day admin of financial records and procedures as well as the banking and handling of money at PTA events.
maintain accurate and detailed financial records
present a financial report at each meeting
liaise with the bank
make approved payments
provide and account for cash floats at events
charity registration and Gift Aid
pay agreed expenses
prepare annual accounts and liaise with the independent examiner of accounts
ensure the committee has agreed appropriate procedures for the handling of financial matters

9. Dissolution of Current Committee
Chair Sophie Doran
Treasurer Rachael Ryan
Secretary Lisa Callnon
Vice Chair Esme Wright
Vice Treasurer Donna Mitchell
Vice Secretary Angela Buckee

10. Election of New Committee
No postal nominations. Would anyone like to nominate?
Chair
Treasurer : Rachael Ryan
Secretary
Vice Chair
Vice Treasurer
Vice Secretary

11. Finances Accounts summary Main profits from events Expenditure
Future spending priorities
Will all have a handout of main accounts summary, but just talk through briefly main slides on overall balance and key profits

12. Income Vs Last Year
Our events raised £30.5K (compared with around £28k last year). We spent £9.3K on holding these events so net income of around £21.2K compared with just under £19K last year.

13. Profit by Event

14. What the PTA have funded 17 / 18?
St Michael's PTA Expenditure Summary 2017/18 as at 23 Jan 2018
Expenditure
PTA UK subscription
£105.00
Globe theatre
£600.00
Maps for school
£1,357.00
Leavers bibles
£548.90
Barnabas day
£295.00
Nativity costumes (small grant)
£72.38
Gold/silver card (small grant)
£22.84
Pupil visit assistance fund
£500.00
Shakespeare workshop
£400.00
WOP Band
£2,500.00
Enfield Sings
£1,000.00
Year 3 cooking equipment (small grant)
£43.50
Year 4 books (small grant)
£63.50
Themed weeks
£300.00
Stone age books small grant
£179.80
Total
£7,987.92

15. Future Spending priorities identified and agreed with the school for 18 / 19
Proposed spending
£15,000 – Gym Equipment / Trim trail repair / Peaceful tranquil area – water fountains etc…. To be added to the sports grant already secured by the school.
Up to £5000 – Reading books for all year groups
PTA Donation Globe Theatre - £500
PTA Donation Shakespeare workshop - £400
PTA Donation WOP band - £2500
PTA Donation Enfield sings - £1000
PTA Donation Bibles for Year 6 - £500
PTA Donation themed weeks - £300
PTA Donation Barnabas Day - £300
PTA Small grants fund – set aside for teacher requests £

16. Any other business?
1. Draft Events Calendar 2018 – 2019 is built – looking for volunteers to lead?
Family treasure Hunt – Sept 2018
Christmas fayre – Dec 2018
Junior Talent Show – Feb 2019
Easter egg Hunt – April 2019
Camping – June 2019
Summer Fayre – June 2019