1. Beginning Administrator
Stepping UP
Ready to Lead!!
Beginning Administrator
Journey 4 Wrapping it up!
End-of-Year Process
Test Prep Success

2. Norms Pull your own happy wagon
Take care of your personal needs when necessary
Silence Cell Phones and limit cell phone interruptions
Stay actively engaged
Limit sidebar conversations

3. Objective: Wrap It Up!! Spring Testing – Are you prepared?
Professional Learning Communities
EdReflect and the End of the Year process
What’s on your mind?
Feedback

4. Spring Testing – Are you prepared?
ADE Director of Student Assessment
Hope Worsham

5. The Barbell Factory Process Improvement in Action!
10 Volunteers
Leave and go to another room
Need one person to volunteer as the timekeeper
Everyone else will serve as process observers

6. Debrief
What were the problems in this process that made it difficult (or impossible) to produce 3 barbells in 3 minutes?
What could be changed that would enable the group to make the allotted number of barbells in the set time limit?
What was the role of the manager in this process when thinking about school?
Did the manager or the inspector help the workers to be more successful in creating barbells?
Who are the internal customers of the process?
Did the workers understand or know what the other workers were doing in the system?
What was wrong with the system?

7. Round 2 Debrief Workers, how did you feel?
Process Observers, what did you see…..hear?
Did the leader’s role change in the new system? How?
What changes were made in the process?
What might we do with the extra time we saved with the new system?
Would offering incentives like merit pay, a $5 per hour raise and other forms of bribery have helped the workers successfully make barbells in round one?
If the physical plant were enlarged, could the workers have been more productive?
If I had fired all the workers and hired new ones with better attitudes, could they have been productive in round one?
If extra workers had been hired, could you have produced barbells? What about extending the day?

8. This activity demonstrates the importance of:
A clearly defined and shared vision
Empowered workers
The continuous improvement cycle
Looking at the process as the problem
and not blaming other issues

9. Professional Learning Communities

10. EdReflect – End of the Year Process
Start with Org Amin Responsibilities
Org Admin first needs to assign each learner to an end of year evaluator and to a classification. These two steps are below:
Step 1: Assigning Learners’ Classifications - Tip: Filter by rubric to quickly assign similar learners to their classification.  
Building principals should share the list of learners in a Career Summative and Non- Career Summative year with the EdReflect administrator at the district, who will then make EOY classification and evaluator assignments in EdReflect.
Learners who are in a career summative year (and therefore need to have an EOY Worksheet where a final rating is calculated) should be assigned to either the Career Summative Teacher or Career Summative Administrator classification depending on their rubric.  Note that all teachers not in a career summative year should be assigned the No End of Year Evaluation Needed Classification. 
Step 2: Assigning EOY Evaluators to Learners - Tip: Use the "Auto-Assign Solo Observers" button to automatically pair learners who have a single observer.  
An end of year evaluator is the one observer who will be responsible for completing the EOY Worksheet and generating a final rating for the learner.  Note: Once the end of year evaluator and end of year classifications are assigned, the learner will appear on the observer’s End of Year Tasks tab.

11. Principals will not be able to see the End of Year Task tab until the Org.
Admin. has set up the system from their end.

13. Dashboard – click End of Year Tasks

14. EOY Worksheet
Start with
Creating a
snapshot

15. Aggregated E&R Page
Here is a live look at the last snapshot that was taken and ratings if the teacher had one. Now you need to update these ratings based on this year’s performance. Click into the box where you want to move them. (Blue bubble with your initials. These ratings will calculate for the final ratings on the worksheet. Small boxes are ratings from observations throughout the year.

16. Creating and naming the snapshot
1 -Once rating is complete, click
Create snapshot – name window
will open.
3 –Click create snapshot again
4 –now attach to EOY worksheet
2 -Name snapshot – be specific

17. Go back to dashboard, click on EOY
task again, then click on teacher
name,
We just created one, now we attach
an existing one.
Next select the one you just named ex. “Mr. Teacher EOY 2018”

18. and get the big blue bubble before creating your snapshot.
Once you click attach, like magic a final
rating will appear with the ratings for each
Domain and one overall rating.
You can hover over the domain to see
How each component was scored.
If ratings did not fill in completely, then you did not rate each component
and get the big blue bubble before creating your snapshot.

19. If you want to see the whole snapshot then…
Open in new tab
Data from…
Side note – there is
not a place on the
EOY worksheet to
comments

20. Will open in a new tab if you want to view it or print it.

21. To make updates, change a rating, or start over with a new one
You will have to create a new
Snapshot and attach it to
the EOY worksheet
Click and follow same steps as before, remember
To give it a new very specific name so that you
Can locate the one you want to attach.

22. Teacher will not be able to see the EOY worksheet until you share it with them.
Now visible to the
Teacher

23. If you are a read-only observer or have that learner on your dashboard and want to see the final rating then
Go to your dashboard
Click on their picture
Scroll down to EOY Evaluation
Can also access prior year
EOY Worksheets

24. Only do this process on Career Summative Educators
Teachers and administrators
This is the rating that ADE will pull in June

26. Now to complete the TESS PGP Update for both the Career Summative
and the Non-career summative educators. Process is the same for LEADS
Calendar will popup, schedule by day and time.

27. Process for Non-career summative
1 - Review Goals
2 - Learner completes a reflection
(as soon as learner starts to type you
will see)
3 - TESS Review – location for your
notes – comments visible to other
observers
4 – Can create a snapshot with
some or all components rated,
but this will not calculate a final
rating or be pulled by ADE

28. Once marked complete you
cannot un-archived it again
Teacher can make it un-active
or just edit it and continue
working on it.

29. Click here and it will take you to the A E&R
Teacher view of
Learner Reflection
Click here and it will take you to the A E&R
page. Same process of creating snapshot
and attaching.

30. Still have questions and need support

31. The floor is open… What questions do you have? What is on your mind?
Advise or ideas from others in the room?
Where do we go to from here?

32. Feedback Quick Review of what we covered this year
What do we need to add to help the new BA’s for next year?
Thoughts on Year 2 of the BA Mentoring Program
Rocci Malone