1. P10.3 Scanning SLOPS software
Eighth Tuna Data Workshop (TDW-8) April 2014 SPC, Noumea, New Caledonia

2. Importance of scanning
Digital copy of data
Easy and timely data transmission
Reduces cost (mail)

3. Recommended Scanners
FUJITSU FI A3, USB, super fast, excellent scan quality, duplex
CANON DR3010 A4 only, USB, super fast, Excellent scan quality, duplex
FUJITSU: more appropriate for A3 logsheets
CANON: more appropriate for Observer data (A4)

4. SLOPS scanning software
Hierarchic organization of scans
Fast (with fast scanners)
Several templates available
Ability to append/insert scans with existing files
Works with all Windows version
Tuned for each country

5. SLOPS scanning software
Various templates

6. SLOPS scanning software
Scan quality options / Scan size

7. SLOPS scanning software
Observer forms template

8. SLOPS scanning software
Scan Viewer
edit / delete / insert pages in scan
-> can be useful when having to rescan few missing pages

9. SLOPS scanning software

10. Scanning problems & solutions
Incomplete scans (missing pages)
=> Number each page before scan and check pages after scan
Scans writing not visible
Use 2B pencils for sampling data
Special attention needed for waterproof paper (scan quality adjustments)
Scanner breakdown
Let us know if it can’t be fixed!
Other common problems: data not scanned, scanned but not sent, scanning instructions on verso,..
If visible on screen, then it should be visible on the printout

11. Scanning Guide
A detailed description of
Preparation for scanning
SLOPS software
Transfer of scans …
Scanning guide also available on the TDW8 page

12. Scans transfer to SPC
Once logsheet/Observer/Port samplings forms have been scanned
They need to be transfered to SPC
Using OFP DATA RECEPTION DROPBOX
Scanning guide also available on the TDW8 page

13. Scanned TIF or PDF files Entered into Database at SPC
Data Flow Summary
Hard copy data
Scanned TIF or PDF files
Scanner
Scanning Computer
Sent back to Countries
CES / TUBS reporting system updates
Entered into Database at SPC
OFP Data Reception dropbox
SPC Regional Databases
Scanned files registered at SPC
SPC