1. Exec Training 2018 Covering:
Democratic structures, policy, and Student Council
Campaigning
Responsibilities of an Exec
Employability
Engagement focus group

2. SU Representative Structures
SU Execs

3. SU Representative Structures
Part-Time Officers
There are 9 Part-Time Officers; 5 Liberation Officers; 3 Diversity Officers; 1 Environment and Ethics Officer
Part-Time Officers work to ensure that the voices of minority groups are heard on Campus, running campaigns and themed weeks to raise awareness of issues Warwick students face
The Liberation and Diversity Officers make up the Liberation and Diversity Exec, and all sit on Student Council

4. SU Representative Structures
Sabbatical Officers
There are 7 Sabbatical Officers; President, Education Officer, Postgraduate Officer, Democracy and Development Officer, Societies Officer, Welfare and Campaigns Officer, and Sports Officer
Each Officer is a Trustee of the SU, an employee of the SU, and has student status.
The Officers work year round to fulfil their manifesto pledges
Each Officer sits on an Exec

5. Decision Making Structure

6. Execs SU Execs Each Exec elects a Chair at their first meeting,
who will be
responsible
for attending
Student Council to
report back on
exec meetings
Execs receive staff support throughout their time as a representative
Execs can report to Student Council on their activities

7. Execs The responsibilities of an Exec fall into 3 main strands:
Reviewing policy/ motions and
advising Student Council
2) Achieving manifesto pledges
and joint goals
3) Core function/ service of the
Exec

8. Execs
Democracy Exec:
Receives and reviews motions received from students. Steers the motions to the relevant Execs for discussion.
Promotes Democratic processes, runs campaigns to increase engagement in the SU, holds Officers to account, helps achieve policy mandates
Reviews Democracy Zone policy due to lapse
Development Exec:
Reviews funding bids received from students and decides whether to allocate money to the bid
Discusses and improves Union events and commercial activities, and runs campaigns aimed at improving Development from accommodation to transport, holds Officers to account, helps achieve policy mandates
Reviews Development and Environment Zone policy due to lapse
Discuss motions received from Democracy Exec (the Chair will bring any recommendations to Student Council)

9. Execs
Education Exec:
Oversees policy in the Education Zone and discusses motions received by the Democracy Exec (the Chair will bring any recommendations to Student Council)
Represents students on academic related issues, Reviews issues arising from faculty board meetings and SSLC meetings, runs education campaigns, holds Officers to account, helps achieve policy mandates
Postgraduate Exec:
Oversees policy in the Postgraduate Zone and discusses motions received by the Democracy Exec (the Chair will bring any recommendations to Student Council)
Supports and reviews Postgraduate representation, undertakes research to enhance the experience of Postgraduate experience, raise awareness of Postgraduate services, runs campaigns relating to Postgraduates, reviews issues arising from Faculty board meetings and SSLC meetings, holds Officers to account, helps achieve policy mandates

10. Execs
Societies Exec
Makes decisions regarding new society applications, society funding and constitution changes
Aids in the development of existing societies and highlights new and exciting opportunities for students to engage, holds Officers to account, helps achieve policy mandates
Oversees all policy in the Student Activities Zone and discusses motions sent by the Democracy Exec (the Chair will bring any recommendations to Student Council)
Sports Exec
Aids in the development of existing sports clubs and highlights new and exciting opportunities for students to engage, carries out campaigns relating to Student Activities, holds Officers to account, helps achieve policy mandates

11. Execs
Welfare Exec
Oversees all policy in the Welfare Zone and discusses motions received by Democracy Exec (the Chair will bring any recommendations to Student Council)
Supports and reviews student wellbeing on campus and in the community, supports campaign leaders and runs own welfare campaigns, holds Officers to account, helps achieve policy mandates
Liberation and Diversity Exec
Made up of Liberation and Diversity Officers
Oversees all policy in the Liberation and Diversity Zone and discusses motions received by the Democracy Exec (which can then be brought to Student Council)
Runs campaigns relating to Liberation and Diversity, supports students within their community to run campaigns, holds Officers to account, helps achieve policy mandates

12. Execs: what did last years Execs do?
Democracy Exec gave advice on and steered a total of 27 motions – 20 of those became Union policy
Postgraduate Exec provided excellent feedback and comments to student motions
If your Exec achieves a win – please let us know so we can shout about your successes!
Welfare Exec worked collaboratively with other Execs to promote welfare in a variety of settings
Liberation and Diversity Exec worked with each other to propose important amendments to student motions
Development Exec funded all of the money in the SU projects fund and campaigns fund for the first time
Societies Exec approved 11 new societies
Education Exec ran a successful survey about Lecture Capture
Sports Exec ran a successful Varsity campaign and won Exec of the Year in the SU Representation Awards

13. Responsibilities of an Exec
As well as fulfilling your core functions and keeping on top of policy in your zone, there are some important things as an Exec you should do
Elect a Chair of the Exec ASAP, before the first Student Council meeting
Ensure meetings are scheduled for the week before each Student Council
Ensure that all meetings are minuted and sent to as soon as possible after a meeting
Use your staff support when needed, e.g. for room booking, research, information
Maintain confidentiality of student information received or discussed
Declare conflicts of interest where necessary (the decision for you to leave the room will be up to the discretion of the Chair). Conflict of interest is where you stand to either benefit or not benefit from a decision being made.
Adhere to the By-Laws and SU Code of Conduct at all times

14. Scenarios
Scenario 1
It gets to January and you feel like you are not achieving anything.
Scenario 2
One of your Exec members is not
doing anything.
Scenario 3
Something BIG happens nationally and you want to campaign on it. You are contacted by multiple media sources for comment.

15. Student Council
Student Council is made up of; the 7 Sabbatical Officers, the 8 Liberation and Diversity Officers, the 7 Chairs of Execs, and the Chair of Council
Any student can attend Student Council, but only members can vote on agenda items
It is a decision making body that holds responsibility for the following (among other things);
Receive Officer and Exec reports, NUS reports, and other special reports
Approve amendments to SU governing documents
Co-opt vacant Faculty Rep positions
Renew/ review/ lapse Union policy
Review motions received and refer them to the All Student Vote
Agendas and papers will be sent out prior to Student Council meetings via . Student Council is recorded and minuted.

16. Policy: The Journey of a Motion
There are motion deadlines and Impact Assessment takes place the same day. All comments from Impact Assessment are sent back to the proposers for amendment. The motions cannot proceed without amendments from Impact Assessment being made. Proposers are given a deadline to make these changes. The motions then go to Democracy Exec, who make comments and steer the motions to the relevant Execs for discussion.

17. Policy: Proposing Amendments
If you want to propose a formal amendment to a motion, this must be done by the amendments deadline, which is usually the day before Student Council at 12noon.
It should have a proposer and seconder, and must be written like a motion, e.g. “motion to propose amendments to motion XXX” and include the exact change you would like to make.
The proposal will then be discussed at Student Council and voted on by Student Council members.

18. By – Law Review
The SU have been working with an external consultant to tidy up the By-Laws
The approval of these By-Laws will be the decision of Student Council and will be on the agenda of the first meeting.
Ben will be proposing the amendments.

19. Helpful resources
There are some resources here which include minute templates, policy renewal dates and policy resolves of each officer/ zone
The current policy list can be found here
The Democracy timeline for Term 1 can be found here
This powerpoint will be ed to members and uploaded on the “Exec resources” page

20. Any Questions?