1. Indexing: Procedures & Guidelines Procedures & Guidelines

2. Procedures: Examine the text carefully
Read the text several times, page by page, to be able to analyze the contents and determine the indexable topics.
Select the topics to be indexed taking into consideration their significance to the central theme of the book.
Name the topics that were chosen to be indexed and mark up page proofts.

3. Alphabetize the entries Edit the entries
Decide which entries should be the main headings and which should be the subheadings
Decide whether certain entries will be treated as main entries or subentries
Main entries unmodified by subentries should not be followed by long rows or pages number.
Subentries must be concise and informative
Make a final choice among synonyms terms
Provide adequate but not excessive cross referencing

4. Examples:
Cars Trucks Chevrolet, 244 Dodge Ram, 219 Mazda, 146 GMC (Jmmy), 143 Volkswagen Mercedes-Benz, 144 See also trucks See also cars

5. Punctuation
The inversion of a phrase used as the heading in a main entry is punctuated by comma
If the heading is followed immediately by page references, a comma is used between the heading and the first numeral and between subsequent numerals
If the heading is followed immediately by run-in subentries, a colon precedes the first subheading.
All subsequent subentries are semi colons

6. Example:
Payments, balance of: definition of, 16: importance of, 19

7. Determine the design of the index after the compilation of the entries
Decide whether subentries will follow an indented or run- in style.
Typography should be used to differentiate between types of headings and to distinguish them from numerals indicating volumes, parts and pages.
Typing, proofreading, and the final review.

8. GUIDELINES 1. Subject error 2. Generic searching
Errors in choosing subject descriptors
Omission errors
Use of a too broad or too narrow term
2. Generic searching
Alphabetical indexes have always presented difficulties in promoting generic searching

9. 3. Terminology 4.Internal guidance Cross- references
Printed instruction on how to use the index
5. Accuracy in referring
Bibliographic citation

10. 6. Entry scattering 7. Entry differentiation
8. Spelling and punctuation
9. Filling
letter by letter
word by word

11. 10. Layout Main heading are in heavy print Subheadings are in lighter print and small letters and intended. See reference are italicized 11.Length and type Index length should be 3-5% of the pages of a typical nonfiction book, about 5-8% for a history or biography and about 15-20% for reference books

12. 12. Cost 13. Standards

13. Indexing Techniques for Periodicals
Always index names of persons honored by awards or prizes and those eulogized in obituaries.
Every article that have permanent value should be indexed under all topics and issues dealt with.
Editorial should be indexed under their topics as any other article but differentiated from others by the addition of (Ed.) or (E). The titles of editorials may be indexed under a collective heading “Editorials”.
Letters to the editor if considered indexable should be indexed by topic, not under a caption that may have been assigned by the editor. It is advisable index at least the name of the person who critical an article as well as the author’s response.

14. Book reviews are indexed by the title of the book, followed by the name of the author, the locator, the designation (R) unless all book reviews are listed under the class heading “Book Review” or in separate index, e.g.
Guide to research books, 10th ed: (Sheehy) 68 (R)

15. Thank You!!!