1. DOD (Def Sec & SANDF) 2nd Quarterly Performance Report for FY2012/13
Presentation to the Portfolio Committee on Defence
and Military Veterans (PCD&MV)
27 November 2012

2. 2nd Quarterly Performance Report for the FY2012/13
AIM
Information Brief to the PCD&MV on the Department of Defence (Def Sec & SANDF)
2nd Quarterly Performance Report for the FY2012/13
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3. SCOPE Legislative Requirements Overview of the Defense Secretariat
Overview of the SANDF
Summary of Quarterly Performance Targets (Appendix A)
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4. LEGISLATIVE REQUIREMENTS
In terms of Section 38(1) (a) (i) and (ii), of the Public Finance Management Act (PFMA), Act 1 of 1999 as amended, the “Accounting Officer for a department must ensure that the department has and maintains effective, efficient and transparent systems of financial and risk management and internal control; and a system of internal audit under the control and direction of an audit committee”.
The Treasury Regulations, par states that, “the accounting officer of an institution must establish procedures for quarterly reporting to the executive authority to facilitate effective performance monitoring, evaluation and corrective action.”
The Framework for Strategic Plans and Annual Performance Plans, states that the quarterly report “provides the Accounting Officer with an opportunity to indicate measures that will be taken to ensure that implementation of the Annual Performance Plan remains on track” and that quarterly reports must be submitted to the National Treasury and the Auditor-General for auditing purposes.
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5. DEFENCE SECRETERIAT
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6. OVERVIEW OF THE DEFENCE SECRETERIAT
The Def Sec consists of the following Sub-Programmes:
Departmental Direction
Government Information Technology Officer (GITO)
Policy and Planning (Defence Policy, Strategy and Planning)
Financial Services
Acquisition Services (Defence Matériel)
Defence Supply Chain Integration
Defence International Affairs
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7. Summary of Quarterly Performance Targets (Appendix A)
Red – high risk / certainty (major action is required)
Amber – moderate risk (remedial/corrective action required)
Green – low risk / on course (No major action is required)
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8. Summary of Quarterly Performance TargetsSN
Performance Indicator
Annual Target
1st Quarter Target as per APP Apr – Jun 12
1st Quarter Actual output – validated
2nd Quarter Target as per APP Jul – Sep 12
2nd Quarter Actual output – validated
3rd Quarter Target as per APP Oct – Dec 12
3rd Quarter Actual output – validated
4th Quarter Target as per APP Jan – Mar 13
4th Quarter Actual output – validated
Overall progress of indicator
GOVERNMENT INFORMATION TECHNOLOGY OFFICER (GITO) 1
Percentage (%) compliance with the six DOD ICT Portfolios of the Defence Enterprise Information Systems Master Plan. 1
100% 5%
1.57%
15%
8.86%
25%
55%
Red 2
Promulgated Department of Defence Information Strategy. 2
Monitor & Review
Monitor
Monitored
Green 3
Promulgated Information and Communicating System Policy Development plan.
1 SANDF (CMIS) is responsible for Indicator and target and will report accordingly.
2 A promulgated Department of Defence Information Strategy must be in place to guide the department and the Department of Defence Information and Communication Technology Strategy to enable Information to
realise as a strategic resource. Continuous scanning of the external environment is done to determine the validity of the Department of Defence Information Strategy and will indicate when it should be revised and
tabled for promulgation.
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9. Summary of Quarterly Performance TargetsSN
Performance Indicator
Annual Target
1st Quarter Target as per APP Apr – Jun 12
1st Quarter Actual output – validated
2nd Quarter Target as per APP Jul – Sep 12
2nd Quarter Actual output – validated
3rd Quarter Target as per APP Oct – Dec 12
3rd Quarter Actual output – validated
4th Quarter Target as per APP Jan – Mar 13
4th Quarter Actual output – validated
Overall progress of indicator
DEFENCE POLICY, STRATEGY AND PLANNING (DPSP) 4
Co-ordinated Defence engagement in clusters
Cluster related submissions by defined target dates
Cluster related submissions in this quarter by defined targets dates
Cluster related activities were successfully done by defined target dates
Green 5
Support and Resource the Defence Review Process
HR requirements are met at 100% according to client’s demand
HR requirements have been met at 100% according to client’s demand.
Nil 6
% Departmental policies authorised for promulgation
70%
50%
100% 7
Tabling of DOD (Def Sec & SANDF) APP in Parliament in line with the national prescripts on planning
Tabled by February 2013
Develop DOD draft APP
Draft Def Sec APP for FY2013/14 developed
Submit 1st draft DOD APP to NT and AG
1st draft Def Sec APP for 2013 was submitted to NT and Presidency on 31 August 2012 in line with national prescripts on planning.
Submit 2nd draft DOD APP to NT and AG
Table DOD APP in Parliament
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10. Summary of Quarterly Performance TargetsSN
Performance Indicator
Annual Target
1st Quarter Target as per APP Apr – Jun 12
1st Quarter Actual output – validated
2nd Quarter Target as per APP Jul – Sep 12
2nd Quarter Actual output – validated
3rd Quarter Target as per APP Oct – Dec 12
3rd Quarter Actual output – validated
4th Quarter Target as per APP Jan – Mar 13
4th Quarter Actual output – validated
Overall progress of indicator
DEFENCE POLICY, STRATEGY AND PLANNING (DPSP) (cont) 8
DOD enterprise risk management maturity level status
Level 4 -
Green 9
Tabling of the DOD Annual Report in Parliament in line with national prescripts
Tabled by 31 August 2012
Submit by 15 August
The DOD Annual Report for FY2011/12 was tabled in Parliament on 28 September 2012 in line with national prescripts. 10
DOD research capability status
Organisational structure design investigation conducted
Strategic analysis and business process concluded
Not achieved
Finalisation of the investigation report
Submitted for approval
Approved structure
Red
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11. Summary of Quarterly Performance TargetsSN
Performance Indicator
Annual Target
1st Quarter Target as per APP Apr – Jun 12
1st Quarter Actual output – validated
2nd Quarter Target as per APP Jul – Sep 12
2nd Quarter Actual output – validated
3rd Quarter Target as per APP Oct – Dec 12
3rd Quarter Actual output – validated
4th Quarter Target as per APP Jan – Mar 13
4th Quarter Actual output – validated
Overall progress of indicator
FINANCIAL SERVICES 11
Number of adverse audit findings
Green 12
Approved DOD policy regulating resource unit costing
Approved Policy
Conceptualisation
Development of Draft Strategy
A chapter has been included in the Budget Preparations Policy which is due for promulgation in December 2012.
Stakeholder consultation
Policy Approved 13
Defence fiscal Framework status
Review of Defence fiscal framework in line with Defence strategy -
Defence fiscal framework reviewed in line with Defence strategy
Amber 14
Percentage (%) payments in accordance with invoices/claims/ charges etc
100%
70%
80%
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12. Summary of Quarterly Performance TargetsSN
Performance Indicator
Annual Target
1st Quarter Target as per APP Apr – Jun 12
1st Quarter Actual output – validated
2nd Quarter Target as per APP Jul – Sep 12
2nd Quarter Actual output – validated
3rd Quarter Target as per APP Oct – Dec 12
3rd Quarter Actual output – validated
4th Quarter Target as per APP Jan – Mar 13
4th Quarter Actual output – validated
Overall progress of indicator
ACQUISITION SERVICES (DEFENCE MATÉRIEL) 15
Strategy of Defence Industry Status
Approved White Paper on Defence Industry -
Waiting for the approval of the Defence Review and guidance from the Chairperson of the SA Defence Industry Council
Approved
Amber 16
Percentage (%) budget allocation received for renewal of the DOD main equipment in relation to the total DOD vote
30% 3
9,49% as at 01 Apr 12 4
9,49% as at 01 Apr 12
30%
Red 17
Percentage (%) DOD expenditure on research and development (in relation to the total DOD vote)
25% 5
14% as on 01 Apr 12 6
14% as on 01 Apr 12
25%
3 The White Paper on the South African Defence Related Industries, December 1999, states inter alia that one of the initiatives launched to sustain strategic technologies and capabilities was to increase the capital
equipment replacement to approximately 30% by 2001.
4 Comparison between DOD Budget Vote and Def Mat Div (SCAMP: Capital SDA+SDP) Budget Vote – Not including SDA rollovers and maintenance & support at Services & Divisions.
5 Based on international best practice and benched marked with BRICSA countries.
6 Comparison between Def Mat Div (SCAMP: Capital SDA+SDP) Budget Vote and Technology Development Budget Vote.
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13. Summary of Quarterly Performance TargetsSN
Performance Indicator
Annual Target
1st Quarter Target as per APP Apr – Jun 12
1st Quarter Actual output – validated
2nd Quarter Target as per APP Jul – Sep 12
2nd Quarter Actual output – validated
3rd Quarter Target as per APP Oct – Dec 12
3rd Quarter Actual output – validated
4th Quarter Target as per APP Jan – Mar 13
4th Quarter Actual output – validated
Overall progress of indicator
ACQUISITION SERVICES (DEFENCE MATÉRIEL) (cont) 18
Approval of Defence Intangible Capital Assets (ICA) policy
Approval, ratification and roll out of Defence ICA Management policy
Discuss policy requirements with relevant stakeholders
Discussed policy requirements with relevant stakeholders. Developed Draft Policy and awaiting inputs from SA Army and CMIS.
Obtain first draft inputs for the policy
Busy with 3rd Draft Policy
Obtain second draft inputs for the policy
Consolidate all inputs and prepare for policy approval process
Green
DEFENCE SUPPLY CHAIN INTEGRATION 19
White Paper on Defence Industry Status
Approved White Paper on Defence Industry
Finalised draft and approval process
Draft White Paper on Defence Industry
Discussion Document
Consultation with stakeholders
Development phase 20
Percentage reduction in non compliance with supply chain regulatory framework
4% 3 1%
3 The annual target of 4% contains development of a policy on GRC, improvement on supply chain monitoring systems, and successful mitigation of risks. It is believed that non-compliance will be reduced by 4%
should all these mechanisms are put in place
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14. Summary of Quarterly Performance TargetsSN
Performance Indicator
Annual Target
1st Quarter Target as per APP Apr – Jun 12
1st Quarter Actual output – validated
2nd Quarter Target as per APP Jul – Sep 12
2nd Quarter Actual output – validated
3rd Quarter Target as per APP Oct – Dec 12
3rd Quarter Actual output – validated
4th Quarter Target as per APP Jan – Mar 13
4th Quarter Actual output – validated
Overall progress of indicator
DEFENCE INTERNATIONAL AFFAIRS 21
Percentage (%) Compliance with AU and UN Requirements Rules and Regulations for peace missions
100% -
Green 22
Percentage (%) MOU Compliance with agreed force level for deployment in UN Missions
85% 23
Percentage (%) compliance with outputs of diplomatic missions in line with SA foreign policy
75% 24
DOD Foreign Relations strategy status
Policy Approved
Submit policy to stakeholders for inputs.
Waiting for appropriate slot to brief the Command Bodies of DOD.
Present Policy to senior officers for advice.
Not Achieved
Present Policy to senior officers for approval.
Policy approved.
Amber 25
% of positions filled against allocated quota for international institutions
20%
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15. Summary of Quarterly Performance TargetsSN
Performance Indicator
Annual Target
1st Quarter Target as per APP Apr – Jun 12
1st Quarter Actual output – validated
2nd Quarter Target as per APP Jul – Sep 12
2nd Quarter Actual output – validated
3rd Quarter Target as per APP Oct – Dec 12
3rd Quarter Actual output – validated
4th Quarter Target as per APP Jan – Mar 13
4th Quarter Actual output – validated
Overall progress of indicator
HUMAN RESOURCE SUPPORT SERVICES 26
Percentage of PSAP Disciplinary Cases Finalised Within 120 Days in the DOD.
40% -
Green 27
Number of National Youth Service Programme (NYSP) participants trained per year.
2000 28
Number of the MSDS members in the system per year
6673 29
Defence Force Service Commission Status
Fully Functional and recommendations submitted to the MOD&MV
Fully Functional
Established offices in SAMHS.
Office infrastructure is now 90% complete.
Amber 30
Human Resource Development Strategy and Plan status.
Strategy Piloted
Piloting of Strategy
Piloting of Strategy 25% completed.
Piloting of Strategy 50% completed.
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16. Summary of Quarterly Performance TargetsSN
Performance Indicator
Annual Target
1st Quarter Target as per APP Apr – Jun 12
1st Quarter Actual output – validated
2nd Quarter Target as per APP Jul – Sep 12
2nd Quarter Actual output – validated
3rd Quarter Target as per APP Oct – Dec 12
3rd Quarter Actual output – validated
4th Quarter Target as per APP Jan – Mar 13
4th Quarter Actual output – validated
Overall progress of indicator
HUMAN RESOURCE SUPPORT SERVICES (cont) 31
Armed Forces Day Policy Framework
Approved
Conduct Research
Research conducted
Develop Draft
Developed a draft framework.
Consult Draft Document
Obtain Approval
Green 32
Percentage of DOD collective grievances and disputes resolved.
80% - 33
DOD HR Retention Strategy status.
Strategy Approved 34
DOD HR Performance Management System status.
1 new comprehensive system implemented and monitored
1 new comprehensive system implemented 35
Percentage compliance with annual submission and recording of SMS financial disclosures.
95% 36
Level of morale within the Def Sec. ≥3
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17. Summary of Quarterly Performance TargetsSN
Performance Indicator
Annual Target
1st Quarter Target as per APP Apr – Jun 12
1st Quarter Actual output – validated
2nd Quarter Target as per APP Jul – Sep 12
2nd Quarter Actual output – validated
3rd Quarter Target as per APP Oct – Dec 12
3rd Quarter Actual output – validated
4th Quarter Target as per APP Jan – Mar 13
4th Quarter Actual output – validated
Overall progress of indicator
LEGAL SERVICES 37
% litigation settled in favour of the DOD.
100% -
Green
OFFICE OF THE MILITARY OMBUD 38
Office of the Military Ombud status
Establishment of the Military Ombud office
Established the Military Ombud office
Office Established
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18. SANDF
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19. OVERVIEW OF THE SANDF
The outputs, performance measures and targets of the Enablement and Service Delivery Programmes (Programmes 2 - 8) reflect the core outputs of the SANDF. These programme are as follows:
2 - Force Employment
3 - Landward Defence
4 - Air Defence
5 - Maritime Defence
6 - Military Health Support
7 - Defence Intelligence
8 - General Support
It must be noted that although the quarterly report serves to account for performance against the unclassified SANDF APP, some of the information provided to describe the reasons for deviation are sensitive.
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20. SANDF STRATEGIC OUTCOMES AND OUTPUTS Performance Indicator
Prepare Mission-ready Capabilities
Performance Indicator
Target
12/13
Responsible
Quarter Achievement
YTD Q1 Q2 Q3 Q4
Output 1: Prepare forces as stipulated in the Joint Force Employment Requirement
% compliance with Joint Force Employment requirement
Information classified
Administration
Activity 1.1: Enhance defence capabilities by complying with the approved SANDF Force Design and Structure
% compliance with the approved Force Design
% compliance with the approved Force Structure
Activity 1.2: Ensure Combat-ready Defence Capabilities
Broader DOD Health/Fitness Status
Positive trend
Surgeon General
Negative
Trend of deployable status on concurrent health assessments (CHA)
% of approved Capital Works Plan Projects completed as scheduled per year
100
Chief Logistics
% compliance with DOD Refurbishment Programme annual schedule 65
Activity 1.3: Ensure Matériel to satisfy the requirements of the SANDF
Overarching Logistic Strategy
Approved 15 20
Activity 1.4: Ensure required level of Strategic Reserves
Level of strategic reserves (ammunition)
Force Employment
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21. SANDF STRATEGIC OUTCOMES AND OUTPUTS
Execute Ordered Commitments
Performance Indicator
Target
12/13
Responsible
Quarter Achievement
YTD Q1 Q2 Q3 Q4
Output 2.1: Border Safeguarding
Number of landward sub-units deployed 11
Force Employment
Output 2.2: Regional Security
% compliance with force levels for external operations 96
99.5
76.3
87.9
% compliance with serviceability of equipment for external operations 67 89
% of the value of claims reimbursed by the UN/AU
752
92.58
72.41
82.50
Activity 1: Employ the SANDF
Number of internal operations 4
Number of external operations
New indicator for Force Employment
Q1 = Rm280,169 (last quarter of FY11/12)
Q2 = Rm280,253 (first quarter of FY12/13
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22. SANDF STRATEGIC OUTCOMES AND OUTPUTS
Provide Defence and Strategic Direction
Performance Indicator
Target
12/13
Responsible
Quarter Achievement
YTD Q1 Q2 Q3 Q4
Activity 1: Administer the DOD (Direction)
Total number of Defence attaché offices 40
DFR 39
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23. SANDF STRATEGIC OUTCOMES AND OUTPUTS
Compliance with the Regulatory Framework
Performance Indicator
Target
12/13
Responsible
Quarter Achievement
YTD Q1 Q2 Q3 Q4
Activity 1: Administer the DOD (Control)
% increase in military court docket readiness rate 14
Administration
100
% reduction in military court case backlogs 15 20 18
% of disciplinary cases in the DOD finalised within 120 days as per SANDF Order 40 32 36 34
% litigation settled in favour of the DOD 60
12.5
13.8
Number of adverse audit findings (DOD)
FMD to report
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24. SANDF STRATEGIC OUTCOMES AND OUTPUTS
Strategic Outputs and Annual Targets for MTSF Outcome 2
SANDF Outputs
Performance Indicator
Target
12/13
Responsible
Quarter Achievement
YTD Q1 Q2 Q3 Q4
Mission-ready defence capabilities
Trend of broader SANDF health/fitness status
Positive
Surgeon General
Negative
Ordered defence commitments
Trend of deployable status on concurrent health assessments
Number of internal operations
Targets depend on resource allocation
Force Employment 4
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25. SANDF STRATEGIC OUTCOMES AND OUTPUTS
Strategic Outputs and Annual Targets for MTSF Outcome 3
SANDF Outputs
Performance Indicator
Target
12/13
Responsible
Quarter Achievement
YTD Q1 Q2 Q3 Q4
Mission-ready defence capabilities
% compliance with the joint force employment requirement
Information classified
Administration
Information classified
% compliance with the approved force design
% compliance with the approved force structure
Ordered Defence Commitments
Number of internal operations 4
Force Employment
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26. SANDF STRATEGIC OUTCOMES AND OUTPUTS
Outputs and Annual Targets for MTSF Outcome 5
SANDF Outputs
Performance Indicator
Target
12/13
Responsible
Quarter Achievement
YTD Q1 Q2 Q3 Q4
Military direction
% compliance with DOD training targets (non- combat professional military development)
100
Administration 99 87 93
% compliance with DOD training targets (re-skilling) 72
% compliance with DOD training targets (National Youth Service)
48.65
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27. SANDF STRATEGIC OUTCOMES AND OUTPUTS
Strategic Outputs and Annual Targets for MTSF Outcome 11
SANDF Outputs
Performance Indicator
Target
12/13
Responsible
Quarter Achievement
YTD Q1 Q2 Q3 Q4
Defence direction
Approved force design
Approved
Administration
In progress
Approved force structure
% compliance with the joint force employment requirement
Information classified
Total number of defence attaché offices 40
DFR 39
Ordered defence commitments
% compliance with force levels for external operations 96
Force Employment
99.5
76.3
87.9
% compliance with serviceability of equipment for external operations 67
92.58
72.41
82.5
% of the value of claims reimbursed by the UN/AU 75
82.50
Mission-ready defence capabilities
% compliance with the approved force design
% compliance with the approved force structure
DOD Morale
Level of DOD morale
Positive
Ongoing
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28. SANDF STRATEGIC OUTCOMES AND OUTPUTS
Strategic Outputs and Annual Targets for MTSF Outcome 12
SANDF Outputs
Performance Indicator
Target
12/13
Responsible
Quarter Achievement
YTD Q1 Q2 Q3 Q4
Defence in compliance with Regulatory Framework
Number of adverse audit findings (DOD)
Administration
FMD to report
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29. THANK YOU
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