1. Welcome day International/Erasmus & Exchange students
campus Antwerp

3. Welcome day - Programme
10:30 – 12:00 welcome + information session all FEB students + campus tour
12:30 – 13:30 welcome reception + lunch at campus Sint- Andries (faculty of arts)
14:00 – 16:30 General information session for all new international students (student portal/schedule/student services)

4. Following days Wednesday 6/02/2019 - 9:30-12:30
Infosession at Gate 15 + City Tour
Find out about living and leisure, do's and don'ts in Antwerp, get to know ESN Antwerp and explore Antwerp by foot on the walking tour. Breakfast included upon your arrival at 9.30.
Thursday 7/02/2019 – 15:30-16:30
Reception with representative of the city of Antwerp – Felix Pakhuis
Friday 08/02/2019 – 14:00-16:00
Welcome activity – meet at “Fakbar” - campus Sint-Andries

5. Who are you?
Erasmus students, exchange students, Faculty Arts & Faculty Economics and Business, many other international students of the English spoken International programmes, Brussels as an international city.

6. Who are we? KU Leuven, campus Antwerp KU Leuven 1425
Business faculty – EQUIS accredited
47th best University of the world – Times Higher Education World list 2018

7. Campus ANTWERP
Campus KORTRIJK
Campus LEUVEN
Campus BRUSSELS

8. Who are we? 1. Centralised International Office – in Leuven
2. International Office FEB
3. Ombuds service

9. Who are we? International Office KU Leuven, campus Brussels
Vice-dean Internationalisation FEB=
Peter Teirlinck
Head of International Office FEB =
Ingeborg Vandenbulcke
Mobility coordinator KU Leuven, FEB=
Dirk G. Van Waelderen
Student advisor – incoming students, Faculties of Arts /FEB=
Rebecca Rampelberg
Student advisor – outgoing students, Faculties of Arts/FEB=
Suzanne Steijleman

10. Who are we? 3. Ombuds service: Sofie De Prijcker – room 2.12
4. ESN ANTWERP

11. What do we offer… Very motivated staff, skilled in problem solving
Study in centre of Antwerp
Positive student environment
Academic and cultural experience

12. Erasmus/Exchange practicalities & deadlines
Further registration: if applicable the student administration – ground floor – Sara Franssens
Password and log-in: received after the registration
Submit Emergency Data sheet (will be sent):
DEADLINE 14/02
Finalising your ISP DEADLINE: 27/02
Finalising the Learning Agreement:
DEADLINE 27/02
Student card (student restaurant/Exam/library/printer): the following weeks will be communicated by student administration – Sara Franssens

13. Erasmus/Exchange practicalities & deadlines
Education and Exam Regulation:
Course schedule available on (only courses mentioned in our course list on our webpage at campus Antwerp):

15. Courses
Available courses for FEB students can be found on the link below:
/international/information- package/courses

16. KUL courses How many courses ? Blocks of 2 hours
At KU Leuven 1 academic year = 60 ECTS credits
1 semester = 30 ECTS credits
Agreement with your university !
Blocks of 2 hours
Some once a week, other twice a week, other once every two weeks
Changes in class schedule are always possible
Check timetable daily
Toledo/blackboard
Be present and be on time !
Final result = Class presence + home work + exam

17. Registration of your courses (2)
Official registration consists of LA and ISP
Learning Agreement
Course number; course title, semester, credits
Changes possible (e.g. in case of overlap)
via “During the mobility”
Correct and signed LA or changes by three parties (student/home uni/KUL)
send in 1 copy
Deadline : 27 February (after this date no changes are possible)

18. Registration of your courses (3)
2. Online registration of courses via KU Loket:
ISP = Individual Study Progamme
When ? As from 11 February until 27 February
Overlap: discuss with home university
Different steps
Book courses (save temporarily)
Check course schedule
Check exam schedule : in case of overlap = contact ombuds via 1/ombudsmen
Send ISP (once sent no changes can be made - deadline 27 February)

19. Registration of your courses (4)
ISP = LA
Course approval of ISP on basis of LA
Courses in ISP = final exam registration
no exams = no grade, no credit on transcript but NA (NA=not participated)
Deadline: before 27 February- no changes are possible
Time table : check daily
Via educational offer (per course)
Via ISP (all courses)

20. How to go ahead to change a course ?
Look for a new course (check overlap)
Upon approval of your university fill in “during the mobility” part of your LA
Send the during the mobility form (signed by you & your coordinator) to me by for final check
After my approval finalise your ISP with these approved courses
Send the ISP – only after you’ve submitted your IES
Once sent, no changes can be made ! (even if this was before the deadline of 27 February)

21. Where to find answers to your questions ?
Education and Exam Regulation:
Website International Office
Information on exchange
Website student portal FEB
Information on student councelling, exams, list of class rooms,…
Fr-fe

22. Erasmus/Exchange practicalities & deadlines
Student campus Carolus:
Bookshop
student counselling + ombudsperson (Sofie De Prijcker)
student administration(ground floor)
library
ICT
Student restaurant

23. Administration at the start
Registration at the university – already done
Activate your account
Confirmation of arrival – signature needed
Registration as a foreign Student Desk (at “Gate 15”) = obtaining a residence permit

24. Residence permit -Procedure
Obligatory for all international students who stay > 3 months
Procedure can take up to 2 months!
Advantages of a residence permit:
Open a Belgian bank account
Apply for a work permit
Apply for a parking permit
Get a Belgian health insurance
If you stay <3 months: “declaration of arrival” within 8 days

25. Residence permit - Procedure
KU Leuven contact person = Ms. Sara Franssens (Registrar’s Office)
You >Student Desk
Send scans Books appointment
KU Leuven = intermediary

26. Residence permit - Procedure
KU Leuven contact person = Ms. Sara Franssens (Registrar’s Office)
Send scans to Ms. Sara Franssens:
Ms. Franssens transfers scans to Student Desk
Ms Franssens informs you when you have an appointment at the Student Desk (Tuesday, Wednesday, Friday)
Bring the original documents to your appointment
If you want to do a student job: inform Ms. Franssens, so that she can book a longer appointment at the Student Desk
•Different procedure for EEA or non EEA students

27. Residence permit - procedure
Non EEA: in short:
1. Send file to
2. Residence check (name on doorbell!)
3. Appointment Gate 15: ‘Annex 15’
4. Appointment Gate 15: ‘A card’ (€24.20)
5. Afterwards: send your Belgian national number to

28. Residence permit - Procedure
EEA –neighboring countries: in short:
FR, DE, NL, LUX
Procedure:
1. Send file to
2. Gate 15: ‘Annex 33
You don’t get a Belgian national number
If you want to work in Belgium: E card needed= procedure for EU residents from non-neighboring countries

29. Residence permit - procedure
EEA (non-neighboring countries): in short:
1. Send file to
2. Appointment Gate 15: temporary ‘Annex 8’
3. Residence check
4. Appointment Gate 15: final ‘Annex 8’
5. Optional: appointment Gate 15: ‘E card’ (€21)
6. Afterwards: send your Belgian national number to

30. Residence permit - Documents
Students from France, Germany, Netherlands and Luxemburg
Scan of ID card (or passport)
Scan of certificate of KU Leuven
(=/= Letter of Admission –see next slides)
Scan of rental agreement (lease)
Filled-in identity sheet (! Address in Belgium)
At your appointment, you also need:
1 passport picture (sized 3.5 x 4.5 cm –white background – no photocopies!)

31. Residence permit - Documents
EU (EEA) students from other countries
Colour scan of ID card or passport
Scan of certificate of KU Leuven
(=/= Letter of Admission–see next slides)
Proof of health insurance valid in Belgium (EHIC card scan)
Scan of rental agreement (lease)
Filled-in “liability for expenses”
Filled-in identity sheet (! Address in Belgium)
At your appointment, you also need:
1 passport picture (sized 3.5 x 4.5 cm –white background – no photocopies!)

32. Certificate of registration

33. Residence permit - Documents
Non EU (EEA) students with D visa
Colour scan of passport+ visa
Scan of certificate of KU Leuven
(=/= Letter of Admission–see next slides)
Scan of rental agreement (lease)
Depending on the code in your visa:
Code B6 => proof of study grant
Code B7 => KU Leuven Letter of Admission
Filled-in identity sheet (! Address in Belgium)
At your appointment, you also need:
+ € passport pictures (sized 3.5 x 4.5 cm –white background –no photocopies!)

34. Residence permit - Documents
Non EU (EEA) students with C visa or residence permit in another EEA-country
No registration, only “declaration of arrival”
Within 8 days after your arrival!
Inform KU Leuven so that we can make an appointment at the Immigration Office
2 passport pictures (sized 3.5 x 4.5 cm –white background – no photocopies!) + original passport and C visa
If you need to obtain a D visa while in Belgium, inform Ms Franssens as soon as possible (difficult!)

35. Belgian nationality, but living/studying abroad?
Announce yourself to “stadsloket”:
4578/stadsloket-antwerpen-centrum
Confirm change of domicile online: adreswijziging-nieuw/?anonymous=true

36. Residence permit - Procedure
Please scan every item (exc. Passport pictures) as 1 PDF file (library)!
Colour scan of ID card/passport and visa
Scan of both sides of health insurance card
Hand everything in on a memory stick at the Registrar’s
Office, or mail everything as attachments in one mail
KU Leuven sends your file to the Student Desk Gate15)

37. Residence permit - Procedure
At end of your stay, fill out the “Change of Domicile” form (de-registration) & send it to KU Leuven + Student Desk
Not necessary for students with “Bijlage 33” (FR, DE, NL, LUX) (or Belgian students or students with C visa)
Or de-register using the link buitenland (if you master Dutch)

38. More information? International Office KU Leuven campus Antwerp
No permanence on campus on a daily base
contact:
& skype:
Phone
February – not in the office on Fridays
Facebook group:
Websites:

39. Exchange = study + culture + ???
Sunday = rest (shops closed)
Evening = 10pm = silence at home