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Current use and trends of

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1 Current use and trends of
IONIAN UNIVERISTY DEPARTMENT OF ARCHIVES, LIBRARY SCIENCE AND MUSEOLOGY HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE Current use and trends of Geospatial Collection Development Policies (GCDPs) in Map/GIS Libraries Ifigenia Vardakosta Librarian, Msc Harokopio University Library & Information Centre Phd Candidate Ionian University Department of Archives,Library Science & Museology Sarantos Kapidakis Professor 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, April 2018

2 Presentation Overview
IONIAN UNIVERISTY DEPARTMENT OF ARCHIVES, LIBRARY SCIENCE AND MUSEOLOGY HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE Presentation Overview Geospatial Collection Development Policies (GCDPs) Research methodology Results Conclusions 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, April 2018

3 Geospatial Collection Development Policies (GCDPs)
IONIAN UNIVERISTY DEPARTMENT OF ARCHIVES, LIBRARY SCIENCE AND MUSEOLOGY HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE Geospatial Collection Development Policies (GCDPs) Collection Development Policy is the “text that defines the scope of a library’s existing collection, plan for the continuing development of resources, identify collection strengths, and outline the relationship between selection philosophy and the institution’s goals, general selection criteria and intellectual freedom” (ALA, 1987) Accordingly Geospatial Collection Development Policy, is the “written document agreed to sustained by a library regarding the specific issues related to the management of geospatial information (e.g. purpose of the collection, audience, material, geographical areas, dates, scale, data format etc.)”. 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, April 2018

4 Research methodology (1)
IONIAN UNIVERISTY DEPARTMENT OF ARCHIVES, LIBRARY SCIENCE AND MUSEOLOGY HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE Research methodology (1) Objective of the study: The purpose of the current research is to determine the availability of geospatial collection policies and identify their specific characteristics as they emerge through their published texts. Research criteria: Both the terms “geospatial” and “geographical” were used 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, April 2018

5 Research methodology (2)
IONIAN UNIVERISTY DEPARTMENT OF ARCHIVES, LIBRARY SCIENCE AND MUSEOLOGY HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE Sample Size: 136 Libraries with geospatial collections from USA, Canada, Europe, Australia and New Zealand Survey tools: research in library’s website content analysis Time : November 2013 – April 2014 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, April 2018

6 Geospatial Collections Policies in Map/GIS Libraries
IONIAN UNIVERISTY DEPARTMENT OF ARCHIVES, LIBRARY SCIENCE AND MUSEOLOGY Results (1) HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE Geospatial Collections Policies in Map/GIS Libraries Map/GIS Libraries with policies and membership in Map/GIS Library Association/s 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, April 2018

7 Policy texts categorization Policy types in terms of extent
IONIAN UNIVERISTY DEPARTMENT OF ARCHIVES, LIBRARY SCIENCE AND MUSEOLOGY Results (3) HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE Policy texts categorization Policy types in terms of extent 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, April 2018

8 Geospatial Collections Development Policies Characteristics
IONIAN UNIVERISTY DEPARTMENT OF ARCHIVES, LIBRARY SCIENCE AND MUSEOLOGY Results (4) HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE Geospatial Collections Development Policies Characteristics 1. General information (Table 1) 2. Information about the "Collection"(Table 2) 3. Information about "Data“ (Table 3) 4. Information about “Data availability and Open Access” (Table4) 5. Information about "Partnerships" (Table 5) 6. Information about "Other Sources" (Table 6) 7. Information about the "Geographic/Geological Collection Assessment" (Table 7) 8. Information about "Related Policies" (Table 8) 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, April 2018

9 Results (5) General Information Table 1. No Characteristics
IONIAN UNIVERISTY DEPARTMENT OF ARCHIVES, LIBRARY SCIENCE AND MUSEOLOGY Results (5) HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE Table 1. General Information No Characteristics No of texts Percentage (n=53) 1 Creation Date/Approval/Update Date 38 71.7% 2 Policy Text Author/Contact person/Subject Librarian 31 58.5% 3 Policy Purpose 5.7% 4 History of the Collection 7 13.2% 5 Academic Program Information 16 30.2% 6 GeoCollection’s Location Special Policy Issues 7.5% 8 Policy Review 1.9% 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, April 2018

10 Information about Collection
Results (6) IONIAN UNIVERISTY DEPARTMENT OF ARCHIVES, LIBRARY SCIENCE AND MUSEOLOGY HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE Table 2. Information about Collection No Characteristics No of texts Percentage (n=53) 1 Collection Guidelines: Subject Priorities 29 54.7% Language/s 31 58.5% Publication Dates 16 30.2% Geographical priorities/range 33 62.3% File Formats and Types 21 39.6% Material type included/excluded Chronological Range Scale range 2 3.8% Collection Scope 3 Audience 11 20.8% 4 Collection Description 14 26.4% 5 Selection/Evaluation & Priorities 6 Acquisition 9.4% 7 Costs 7.5% 8 Collection’s Strengths 5.7% 9 Classification and Intensity level 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, April 2018

11 Information about Data Information about Data Availability and
Results (7) IONIAN UNIVERISTY DEPARTMENT OF ARCHIVES, LIBRARY SCIENCE AND MUSEOLOGY HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE Table 3. Information about Data No Characteristics No of texts Percentage (n=53) 1 Use/Licensing Agreements 12 22.6% 2 Data 5 9.4% 3 Metadata/Documentation 6 11.3% 4 Software Weeding Reports 1.9% Table 4. Information about Data Availability and Open Access No Characteristics No of texts Percentage (n=53) 1 Government/Public Sources (e.g. Municipalities) 14 26.4% 2 Deposit Programms (e.g. FDLP, USGS, Canadian Topographic maps & data) 12 22.6% 3 Commercial Vendors 11 20.8% 4 Free Data Sources 7.5% 5 Donations 13 24.5% 6 Consortium Agreements 24 45.3% 7 Non Profit Agencies 1.9% 8 Locally produced Data 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, April 2018

12 Results (8) Information related to Cooperation
IONIAN UNIVERISTY DEPARTMENT OF ARCHIVES, LIBRARY SCIENCE AND MUSEOLOGY HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE Table 5. Information related to Cooperation No Characteristics No of texts Percentage (n=53) 1 Cooperative Arrangements 22 41.5% 2 Interdisciplinary Relations 3 5.7% Table 7. Information about Geographical/Geospatial Collection Evaluation No Characteristics No of texts Percentage (n=53) 1 Collection Maintenance 1.9% 2 Deselection 3 Collection assessment 4 7.5% Table 6. Other Sources No Characteristics No of texts Percentage (n=53) 1 Other related collections in the Library 9 17% 2 Other related collections in the area 3.8% 3 Special Collections Digital Cartography Table 8. Information about Related Policies No Characteristics No of texts Percentage (n=53) 1 Related Policies 1.9% 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, April 2018

13 IONIAN UNIVERISTY DEPARTMENT OF ARCHIVES, LIBRARY SCIENCE AND MUSEOLOGY
HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE Conclusions (1) Despite the significant percentage of identified policies, Map/GIS libraries do not use or publish policy texts. It seems to be a lack of use of library policies as a collection development tool for managing geospatial information. The enormous communicative power of the internet is not exploited since libraries do not post policy texts on their web pages. The participation of libraries in Map/GIS Libraries Associations seems to enhance the geospatial collection development policies. Six types of policies emerged: “Geospatial Collection Development Policy”, “Cartographic and Geospatial Material Development Policy”, “Geographical Resources Development Policy”, “Subject Categories Development Policy”, “Data Collection Development Policy” and “Library’s Collection Development Policy”. Three categories of policies in terms of their extend identified: “Extensive Policy”, “Concise Policy” and “Outline policy”. There is no particular dependence between policy types and text extension. 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, April 2018

14 IONIAN UNIVERISTY DEPARTMENT OF ARCHIVES, LIBRARY SCIENCE AND MUSEOLOGY
HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE Conclusions (2) The formulation of geospatial collections seem to have been affected by open access and digital data format. Although numerically not to the extent required by the widespread dissemination of digital geospatial information in education and research. Locally produced geospatial data seems to be of no concern to professionals in policy development. As a whole The framework provided by this study may act as a base in the use of a common Geospatial Collection Development Policy, compiling a guide for those libraries that want to develop geospatial collections in order to fulfill their users’ information needs, or those Map/GIS Libraries that want to improve their organizational structures and gain better communication for their collections to the wide audience. 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, April 2018

15 IONIAN UNIVERISTY DEPARTMENT OF ARCHIVES, LIBRARY SCIENCE AND MUSEOLOGY
HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE Thank you! Current use and trends of Geospatial Collection Development Policies (GCDPs) in Map/GIS Libraries Ifigenia Vardakosta Sarantos Kapidakis 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, April 2018

16 IONIAN UNIVERISTY DEPARTMENT OF ARCHIVES, LIBRARY SCIENCE AND MUSEOLOGY
HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE Presentation Map Lionel Pincus and Princess Firyal Map Division, The New York Public Library. "Nieuwe Werelt kaert." New York Public Library Digital Collections. Accessed February 3, 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, April 2018

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