1. Military Interdepartmental Purchase Request (MIPR) and Support Agreements
J. T. Friel
Chief Acquisition Support Office
Headquarters, Defense Human Resources Activity (DHRA)
06 MAR 2019

2. Agenda Definitions Support Agreements (SA) VS. MIPRs
Overview of the MIPR Process
Overview of the Support Agreement Process
Requesting Office Responsibilities
Timelines (Agreements/MIPRs)
Top Errors
Recent Changes to the MIPRs and Support Agreement Process
Support Agreement Example - Part A and Part B
References
Questions
Occurred on 24 Feb 17
Improving User Experience
Redesigned the SAM Homepage, website main navigation bar, and website footer. This provides a more user-friendly entrance point to help users easily navigate the website .
Added a SAM Status Tracker to the main navigation bar, which allows users to quickly check their entity registration status without logging in.
Re-engineered the SAM Entity Management Web Service to near-real time refresh rate
Increased Data Quality
Updated the page description, Consent to Disclosure of Tax Information, and TIN Match Instructions on the IRS Consent page to provide a more clear direction for users to properly execute consent.
Enabled editing of the taxpayer address and taxpayer information fields on the IRS Consent page during a registration update or renewal .
Ensured Regulatory Compliance
Added a statement to the Representations and Certifications (Reps & Certs) review page and Reps & Certs PDF that clarifies that by having an active registration the user has complied with the certain reporting requirements.
3rd FY 17 Quarter Release will occur on 23 June 17.

3. Definitions MIPR Inter-agency Support Agreement
Intra-agency Support Agreement
Intragovernmental Support Agreement
Interagency or Intra-agency Order
MOU/MOA
Severable Services/Non-Severable Services
Treasury Form 7600A/7600B
Occurred on 24 Feb 17
Improving User Experience
Redesigned the SAM Homepage, website main navigation bar, and website footer. This provides a more user-friendly entrance point to help users easily navigate the website .
Added a SAM Status Tracker to the main navigation bar, which allows users to quickly check their entity registration status without logging in.
Re-engineered the SAM Entity Management Web Service to near-real time refresh rate
Increased Data Quality
Updated the page description, Consent to Disclosure of Tax Information, and TIN Match Instructions on the IRS Consent page to provide a more clear direction for users to properly execute consent.
Enabled editing of the taxpayer address and taxpayer information fields on the IRS Consent page during a registration update or renewal .
Ensured Regulatory Compliance
Added a statement to the Representations and Certifications (Reps & Certs) review page and Reps & Certs PDF that clarifies that by having an active registration the user has complied with the certain reporting requirements.
3rd FY 17 Quarter Release will occur on 23 June 17.

4. Support Agreements vs MIPRs
Support Agreements –(DoDI /FAR ) Required before sending funds & prior to requesting acquisition assistance from another agency.
Establishes the General Terms and Conditions
Provides information required to demonstrate a bona fide need and authorize the transfer and obligation of funds.
Military Interdepartmental Purchase Request (MIPR)
MIPR is a method for transferring funds amongst U.S. military organizations. (Economy Act 31 U.S.C 1535 or other specific authority)
DAI Interagency Order; transferring funds to agencies outside of DoD.
MIPR Package includes the Support Agreement and all Support documents for a reimbursable requirement or assisted acquisition requirement.

5. Support Agreements vs MIPRs
Support Agreement- GT&C (7600A
MIPR (7600B)
Complete Support Agreement

6. Overview of the MIPR Process
Directorates submits a requirement to PK
PK determines that it cannot do the requirement in-house
Off-load letter approved by Dir of Contracting
Directorate prepares Best Interest Determination/Best Procurement Approach
Directorate prepares and submits Support Agreement for approval
Directorate sends MIPR Package through DAI for approval

7. Overview of the Support Agreement Process
Directorates prepares and submits Package to the Support Agreement Manager (SAM)
SAM reviews and processes the agreement through FM and Legal
Annual/Triannual Review, as appropriate
Approved SA returned to directorate for signatures/inclusion in MIPR packages

8. Requesting Office Responsibilities
Market Research and Acquisition Planning
Independent Government Cost Estimate (IGCE)
PWS/SOW to include Evaluation Criteria
Ensure receipt and compliance of MIPR Acceptance
Assist is Technical Evaluation
QA Plan
COR (Receiving Reports/Invoices-Inspection & Acceptance)
Perform Contract Oversight/Surveillance (Appoint COR)
Prepare contractor performance evaluation (CPARS)

9. Requesting Office Responsibilities
Funds Management/Record Keeping
Contract Reconciliation
Initiate Deobligation
Oversight of Billing/Reporting
Draw Down/Close-Out

10. MIPR Package Requirements
Director of Contracting (PK) Approval Letter
Determination of Best Procurement Approach/Best Interest Determination (Signed by Director (or designee) and Contracting Officer
Determination and Finding
PWS/SOW/SOO
Independent Government Cost Estimate (IGCE)
Market Research
Support Agreement (7600A/B), DD 1144, MOU/MOA

11. Cont. MIPR Package Requirements
Contract w/last modification
Task Order/Delivery Order
Severability Statement
COR Appointment Letter/Designation Letter
Recommended – a brief memo stating what you are requesting
Note: Please send a copy of new contracts to PK upon award of Contract/TO

12. Support Agreement Timeline
20 Work Days
Develop Package
Component SAM, DHRA SAM, and FM Review
10 Work Days
OGC Review
Rework based on comments
30 Days
Servicing Organization Review And Approval
Rework after Servicing Org review

13. MIPR Agreement Timeline
5 Work
Days
FM Review
Rework based on review comments
10 Work Days
PK Review (average is 5 to 8 Business days)
3 Work Days
Servicing Organization Review And Approval

14. Top Errors
Missing Required Documents (PWS, IGCE, D&F,BID, Market Research, Contracts/TO)
Documents missing critical information (Agreement Type, Authority, Fees, Roles not defined, Clauses and POCs, PK Director’s Approval Letter)
Packages does not include specific performance / delivery requirements
Unsigned documents
Accurate and Clear documents. Documentation often does not sufficiently reflect and support what the customer state or assert to be the case.
Very vague requirements, cannot tell what the customer is requesting
Item 5 Legal gave one set of instructions, but PK gave another set of instructions, because customer did not provide clear information. Assisted acquisition vers reimbursable service.

15. New Changes G-Invoicing Treasury 7600A/B
Using DAI IAA instead of Part B
No legal review of Part B (unless requested by FM or Contracting Officer (KO)
No additional Market Research for TO/DO
Each order and its associated invoices must note the approved Part A agreement number
Part A’s for assisted acquisition IDIQ contracts will be modified as they expire or require substantial changes, but no later than June 2021

17. References Defense Pricing and Contracting (DPC)
Defense Pricing and Contracting (DPC)
Federal Acquisition Regulation (FAR) Part 17
Defense Federal Acquisition Regulation Supplement (DFARS Part 217)
Support Agreements (DoDI )
DoD FINANCIAL MANAGEMENT REGULATION VOLUME 11A (Chapter 3 & 18)
DEOC Contracting Directorate (PK) Interagency Acquisitions Webpage

18. Questions

19. MIPR Package & Spt Agreement Timeline
New Support Agreement – Submitted a minimum of 75 days before effective date of SA required
60 day review process includes:
Minimum of 5 Business days for Component SAM, DHRA SAM, and FM
10 Business days for OGC review
30 Days Servicing Organization Review and Approval
Rework day TBD
MIPR Packages:
Financial Management (FM) – 5 to 7 Working Days
Contracting (PK) Review for Contracts/Task Orders/Delivery Orders is 21 calendar days (Average is 5 to 8 days business days)