1. Contractors on Campus Tony Rey, Senior Vice President Marsh
Cindy Smail, Loss Control Consultant Marsh Risk Consulting

2. SERIOUS EVENTS IN HIGHER EDUCATION – 2016 Marsh Risk Consulting
Region
Incident
Result
South
Contractor employee fell from roof
Fatality
Midwest
Crane collapsed on university building
Property damage
Man lift tipped over
Northeast
Contractor employee fell after being struck during demolition for a stadium renovation
Trial award of $53K, 25% - demolition contractor, 75% general contractor
Scaffold collapse
6 injured, 1 employee filed claim, jury award $2 million

3. Contractors are on campus often!
Why Contractor Safety?
Contractors are on campus often!
Outside contractors pose serious risks to your workers, property, and the facility operations
Some laws require contractor safety practices
Safety performance is an indicator of work quality
It’s a good business practice

4. 3. Safety Pre-qualification 4. Contractor Safety Orientation
Today’s Focus
1. Safety Planning
2. OSHA
3. Safety Pre-qualification
4. Contractor Safety Orientation
5. Work Area Controls
6. Hazardous Work Permits
7. Supervision
8. Insurance

5. Contractor Safety Planning
Predict hazards for work to be done
Identify controls
Contractors write site safety plan – address hazards & controls
Set safety goals
Review safety criteria in pre-bid meetings

6. OSHA Construction Safety Standards
The Occupational Safety and Health Administration (OSHA) requires contractors to have a safety program available at the work site covering the following:
Designation of qualified safety person
Safety instructions for employees regarding the tools and equipment they will use
Self-inspection program
Hazard recognition instructions
Chemical safety details
Confined space procedures
The program will be available at the work site.

7. Avoid Multi-Employer Duty Issues
More than one employer can be cited by OSHA on construction sites. As the owner you need to be sure you did not:
Create the hazard
Expose your employees to the hazard
Assume responsibility for correcting the hazard
Control employees on the site

8. OSHA’s Stance on “Host Employers” and Contractors
When employees of an outside contractor come into your workplace, both your organization (what the OSHA calls the “host” employer) and the contractor share responsibility for the safety of the contractor’s employees. The dividing line between areas of responsibility is not always clear, but consider the following “rule of thumb” as a starting point:
The contractor is responsible for making sure that its employees know how to do their jobs safety.
The host employer is responsible for informing the contractor of any hazardous conditions that are specific to the host’s workplace and stipulating any special controls or work practices that the contractor must follow to protect all workers.

9. Safety Pre-qualification of Contractors
Criteria
Loss History
Reference Checks
Prior History on Your Campus
Contractor’s Safety Program
OSHA Compliance History

10. Safety Pre-qualification - Loss History
Loss History Sources:
Injury/illness rates compared to others in industry (OSHA logs)
Claims experience (workers’ compensation, auto liability, general liability, etc.)
Workers’ compensation experience MOD
Look for trends and key indicators
Establish minimum safety performance standards
Workers’ Compensation MOD less than 1.0
OSHA incident/severity rate less below average for Standard Industry Classification (SIC)

11. Safety Pre-qualification - Safety Reference Checks
Reference checks should consider:
Similar jobs - value and scope of work
Safety compliance/culture
Safety experience

12. Safety Pre-qualification - Prior History on Your Campus
Contractor’s compliance to their own safety requirements
Contractor's compliance to your campus safety requirements
Working relationship with campus safety and security teams
Adherence to safety paperwork needed
PPE use observed
Sanitation practices

13. Pre-Qualification – Contractor’s Safety Program
Contractors safety program review:
Program in writing
Set schedule for toolbox meetings
Self-inspection program in place
Training plan – for orientation and ongoing training of new workers and foreman
Responsibilities are assigned
Enforcement policy
Traffic control
Emergency procedures
Accident investigation
High hazard tasks determined and addressed
Fire protection
Site safety and security
Sub-contractor requirements
Resume of site safety person

14. Pre-job Meeting Safety Items
Agree upon job organization and procedures
General safety rules, university policies are communicated
High hazard areas are discussed
Control measures are reviewed
Other safety paperwork - inspections, accident procedures, disciplinary measures, etc. maintained
Site safety plans by contractors are reviewed

15. Contractor Safety Orientation
Contractor employees should know:
University’s safety program/rules
Reasons for dismissal from project
Hazards associated with operations
Emergency procedures
Orientation should be documented
Orientation is not a substitute for training

16. Contractor employee parking Check-in procedures
Work Area Controls
Contractor employee parking
Check-in procedures
Designation of work areas - include lunch, break and toilet areas as well as barricades and signs used
Confirm material storage and office areas
Establish work shifts/hours

17. Hazardous Work Permits
What to permit?
Hot work, confined space, lockout/tagout, elevated work
Determine Risks
Permits
System Protocol Established
Inspections to Verify
Documented Process
Permit process…

18. Other Safety Practices
Do not lend tools or equipment
Make safety costs visible in bids
Do not undertake supervision or direction of contractor’s employees. If there are issues, take them to contractor leadership
Maintain documentation such as a daily log, letters, safety program manuals, accident reports, meeting minutes, etc.
Complete periodic and final evaluation reports, review them in a scheduled sit-down meetings with the contractor

19. Supervision of Contractors
Inspect… to verify
Evaluate… contractor performance compared to plan and campus contractor policies
Perform… inspection evaluations of site perimeter protections
Establish… protocols to alert the construction manager of safety hazards observed when passing by site
Create a policy that allows you to alert/advise a contractor when university personnel report concerns
Examples could be when the contractor is using an unsafe ladder, not wearing PPE or not using lockout procedures
Policy should also identify when they can be removed from the job

20. Supervision of Contractors
Keeping Track…
Perform site evaluations whenever university personnel create or participate in construction activities
Participate in accident investigations involving university personnel, students and/or property
Require the construction manager or prime contractor to advise you in writing of all incidents and injuries involving their personnel and or operations

21. M.U.S.I.C. Coverage
Insurance

22. Resources
OSHA Establishment Search -
OSHA Standard Industry Classification List for Construction - on
OSHA Worker Safety Series on Construction -
National Safety Council Keeping Contractors Safe -
Contractor Safety and Environmental Guidebook from Georgetown University -
Construction Safety Guidelines from the University of Michigan - content/uploads/sites/37/2016/08/ContractorSafetyGuidelines.pdf

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