1. Saint Mary’s College Employee Benefits Advisory Committee (EBAC)
January 2014 Meeting
January 30, 2014

2. EBAC Meeting – January 2014 Agenda
7/15/2019
EBAC Meeting – January 2014
Agenda
Welcome / Introductions – EBAC Update
Update Tuition Remission/Exchange Proposal
Final Open Enrollment Results
2014 EBAC Initiatives
Review of EBAC’s Basic Tenets and Principals
Wellness Program Development
Timeframe and Schedule for 2014 Process
July 15, 2019

3. EBAC Meeting – January 2014 Tuition Remission / Exchange Programs
7/15/2019
EBAC Meeting – January 2014 Tuition Remission / Exchange Programs
As an administrative clarification reported to the trustees, the maximum eligibility age for each program to age 24 (prior to 25th birthday)
Tax implication for dependents at age 24 (see attached Sec 127 material)
Other program changes should be considered in the future as the administration of this change is implemented
July 15, 2019

4. EBAC Meeting – January 2014 Tuition Remission / Exchange Programs
7/15/2019
EBAC Meeting – January 2014 Tuition Remission / Exchange Programs
From the attached Tuition Waiver Policy
To be considered eligible for a tuition waiver, a son or daughter of an employee must be a dependent for income tax purposes, MUST have matriculated before reaching his/her 25th birthday, and must meet the normal admission requirements of the College and of the academic program for which application is made.
July 15, 2019

5. EBAC Meeting – January 2014 Open Enrollment Results-
7/15/2019
EBAC Meeting – January 2014
Open Enrollment Results-
Nominal Enrollment migration
2 ees moved from Kaiser to UHC; one moved from UHC to Kaiser
7 ees dropped dep medical; 6 ees added dep medical
15 ees added dep dental; and 11 ees added dep vision
Flex Plan Results
- Healthcare plan grew from 120 ees to 146
- Dependent care grew from 16 ees to 26
July 15, 2019

6. DRAFT EBAC Meeting – January 2014 2014 EBAC Initiative:
7/15/2019
EBAC Meeting – January 2014
2014 EBAC Initiative:
A re-examination of what and how Saint Mary’s College provides their employees with employee benefits; the vendors, the offerings, the budget and the competitive needs of the community.
DRAFT
July 15, 2019

7. EBAC Meeting – January 2014 2014 EBAC Initiative:
7/15/2019
EBAC Meeting – January 2014
2014 EBAC Initiative:
Review and Consider the basic tenets
Address women’s health/abortion issue
Wellness as a integral part of the program
Examine alternative delivery models
Challenges and unknowns from the ACA
July 15, 2019

8. EBAC Meeting – January 2014 2014 EBAC Initiatives – Basic Tenets
7/15/2019
EBAC Meeting – January 2014
2014 EBAC Initiatives – Basic Tenets
Originally developed as part of the first HIRC process in 2006 for the 2007 plan year
Designed to articulate the values of the college and provide a framework for our decisions then and in the future
Addressed what was perceived as the most significant issue at the time; dependent affordability and college budget ability
July 15, 2019

9. EBAC Meeting – January 2014 Basic Tenets - Contribution Strategy:
7/15/2019
EBAC Meeting – January 2014
Basic Tenets - Contribution Strategy:
One risk sharing pool with employee choice of Kaiser / non-Kaiser
Maintain a ‘Low/no-cost’ plan
Reflect cost difference
Stay within the target budget
Ease of communication and administration
Support coverage for dependents
July 15, 2019

10. EBAC Meeting – January 2014 2014 EBAC Initiatives – Basic Tenets
7/15/2019
EBAC Meeting – January 2014
2014 EBAC Initiatives – Basic Tenets
Do these tenets need to be modified/limited/expanded?
Are there other concepts or practices which should be codified as a tenet?
What process (if any), outside of this group, should be used in re-validating our tenets ?
What timeframe should we give ourselves to do this ?
Having these basic tenets in place facilitates the work of staff and outside vendors
July 15, 2019

11. EBAC Meeting – January 2014 2014 EBAC Initiatives – Basic Tenets
7/15/2019
EBAC Meeting – January 2014
2014 EBAC Initiatives – Basic Tenets
Proposal:
Over the next several meetings we review each tenet, identify changes/ modifications
During this same process we look at additional items that we may want to consider as tenets; like wellness or women’s health
EBAC members will be responsible for relaying back to their constituencies for feedback and buy-in
This process is completed by the end of the spring semester so that the work over the summer in preparation for the 2015 year can be done in concert with the updated and agree upon tenets
July 15, 2019

12. EBAC Meeting – January 2014 Wellness:
7/15/2019
EBAC Meeting – January 2014
Wellness:
Designed to address the morbidity of plan participants (Healthiness)
Can be passive to active
Represents a multi-year engagement
July 15, 2019

13. EBAC Meeting – January 2014 Wellness – 5 Keys
7/15/2019
EBAC Meeting – January 2014
Wellness – 5 Keys
Identify Outcomes and Develop a Vision
Secure Executive Support
Gather Accurate Data
Provide Accountability and Support
Deliver Measurable Results
July 15, 2019

14. EBAC Meeting – January 2014 Timeframe and Schedule for 2014 Process
7/15/2019
EBAC Meeting – January 2014
Timeframe and Schedule for 2014 Process
Frequency of EBAC Meetings
Monthly
Public Forum Process
TBD
Leadership buy in
ALL of us must work to involve
Define deliverables
July 15, 2019

15. EBAC Meeting – January 2014 2014 EBAC Initiatives –
7/15/2019
EBAC Meeting – January 2014
2014 EBAC Initiatives –
Thank you for your participation !
Our next meeting is……….
July 15, 2019