1. Campus Buy-in for the Co-op/Intern Module
Kat & Rachel

2. Session Starters Please silence your cell phones
When asking questions please clearly state your name and where you are from
Try to hold questions for Question Breaks
A link where you can download the PowerPoints will be available after the conference for review, but take notes!
Sit back, relax and let’s have some fun
Silence your cell phones
Clearly state your name and where you are from
We will have specific breaks for questions so please hold your questions until you see a “Question Break” slide come up.
Microphones stands are available in addition to runners should you have questions. We will have question breaks throughout so please hold questions until that time.
PowerPoint Files will be available online after the conference if you need to review, but take notes! 

3. Discuss Co-op/Intern Advantages Key Challenges Networking Time
Session Agenda
Discuss Co-op/Intern Advantages
Key Challenges
Networking Time

4. Welcome Our Panelists Paul Zheng– University of Minnesota – St. Paul
Christine Mahoney – University of Colorado at Boulder
Paul – Office Manager and Technology Specialist
Christine – Internship and Career Coordinator

5. What is the Co-op/Intern Module?
Eliminates the paper chase
Allows co-op/intern offices to focus on serving students and employers
Learning Agreements and Evaluations made electronic
Automatic and workflow process make it easy to track student progress
Panelists: What is co-op/intern to you?

6. Campus Buy In Why is this important? Challenges
When using the co-op module it can sometimes take the cooperation of other departments on campus to make it successful.
Challenges
Panelists: What is your relationship with other departments? Did you need and how do you manage cooperation from?
Faculty
Dean
Career Services
Admissions
Challenge: If you are new to the co-op/internship module how did you work to get other department buy in?
Advocate for the tracking/reporting
High risk to have everything on paper
Have everything in one place
Makes employees more efficient leaving time for other tasks
Faculty Members
Time saver!
Career Office
Share a system – less confusing for users
Students
Less running around/paper, utilize student’s willingness to use technology
Enterprise site
Buy-in from all campuses, work together
Departments have to agree on a process and form

7. Challenge: Approver Success
Challenge: How do we make approvers successful (faculty, supervisors, registrar’s office, international office)?
Have a meeting or orientation with approvers to help develop strategies and become familiar.
Managing processes when they say they didn’t receive the
Administrator keeping track of who has viewed the record
Administrator can update deadlines if an out of office is received
Panelists – how do you incorporate approvers?
Previously we were talking about getting your campus on board for using the system. Now let’s discuss the on-going practice once you start using the system and some of the on-going items you may need to keep in mind and have processes for.
Conceptually, people that are part of the process have a hard time imagining the process online. Spelling it out and visually showing what the process looks like helps.

8. Challenge: Faculty Grading
Challenge: How can faculty grade evaluations online?
Have all results to admin and forward to faculty
Allow faculty to login to the system to view results
Panelists – Do your faculty grade evaluations? What is your process?

9. Challenge: Non-Traditional Employers
Challenge: How to work with employers who are not on a computer all day or have limited access to (ie. Restaurants, Construction)
Make sure the student is the advocate for their supervisor
An employer user guide and meeting/orientation
Have a guide at the beginning of the semester with due dates to expect when they will receive s.
Panelists – how to do you handle help employers complete their part?

10. Panelists – how did you prepare to launch?
How to Take the Plunge
How to successfully take the plunge to launch after getting it all setup.
Work out the kinks with a test group
Tweak as you go
Panelists – how did you prepare to launch?

11. Questions before we begin networking?

12. Networking Time

13. If you have any questions please contact the Support Team or your CRM!
Thanks for Attending!
If you have any questions please contact the Support Team or your CRM!
Coming up next:
4:00pm-5:00pm Conference Sessions
5:00pm-7:30pm Dinner on Your Own
7:30pm Esther’s Follies on 525 E. Sixth Street