1. Data Pipeline Town Hall March 7th 2019
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Colorado Department of Education Identity Management
Access Management
Frequently Asked Questions 1-12 #12 Where can I find the Identity Management role mappings for Data Pipeline and other applications? agementGroups.xls 3

4. What is PII?
Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual
This includes direct identifiers (i.e. name, SASID, etc.)
Includes information that when combined is identifiable
Colorado’s Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared
CDE has prepared guidance on how to comply with this and other privacy laws which can be found here:

5. How to Share Data
Check local policies for restrictions, requirements, etc.
Ensure that you are following local policies when transmitting PII to any third party
Use secure methods to transfer any PII to CDE
Call CDE ( ) with questions about how to transmit PII securely
Use Syncplicity to encrypt s to CDE
Avoid sending PII via unencrypted or to unsecured faxes when sharing data between or within districts
Do not use PII in trainings, presentations, etc.
Do not share PII with unauthorized individuals
Do not share passwords

6. Introductions

7. Today’s Agenda
Open Collections in Data Pipeline Civil Rights Data Collection Report Card March WIDA ACCESS for ELLS SBD READ Collection Teacher Student Data Link Student October

8. Open Collections in Data Pipeline

9. Open Data Pipeline Collections
Year Round
Directory (4 Day School Week Application)
RITS
EDIS
Periodic
Designated Agency
Report Card March
READ
Interchanges
Student
Special Education IEP
Staff
Teacher Student Data Link (for migrant students) 9

10. Open Data Pipeline Collections
7/13/2019
Open Data Pipeline Collections
Snapshots
Teacher Student Data Link Snapshot (for migrant students)
Coming Soon
Student End of Year
WIDA ACCESS for ELL SBD (March 18-27) 10

11. 2017-18 Civil Rights Data Collection (CRDC)

12. 2017-18 Civil Rights Data Collection (CRDC)
Open Friday, February 8th
Deadline Friday, April 26th
Colorado progress report:
10 certified
5 100% complete (have not certified)
128 over 90% complete
AWS (Advance Website)
Partner Support: (855) or

13. Discipline Demographics Pre-population LEP Fix
Errors with LEP counts within the Discipline Demographics file
Upon investigation, this affects 103 of 563 elements submitted
CDE will resubmit the entire file on Friday morning March 8th
Some districts may have already begun working on any of these 563 fields and possibly fixed these LEP errors
Let us know by 5:00 pm Thursday, March 7th if you DO NOT want CDE to replace the file for your district
Contact Jan Petro at
Otherwise, if we do not hear from you, the Discipline Demographics file will be resubmitted Friday
Thank you for understanding!

14. 2017-18 Civil Rights Data Collection (CRDC)
Thank you!!!
CRDC contacts are
awesome!!!!

15. Report Card March

16. Report Card March
The Report Card March will open Friday, March 1st and will remain open until April 12th 2019.

17. Report Card March Dennis St. Hilaire – st.Hilaire_d@cde.state.co.us
Reminder: If you submitted by Form under Total Records it will show 0. This is because a number will only show up when submitting via a file.

18. WIDA ACCESS for ELLS SBD
Jasmine Carey
CDE Assessment Unit 2019

19. WIDA ACCESS for ELLs SBD
WIDA ACCESS for ELLs is the English Language Proficiency assessment
Only students classified as Non-English Proficient (NEP) or Limited English Proficient (LEP) should take the WIDA ACCESS
Students may take the test in all grades K-12
There is an Alternate version used for students with severe cognitive disabilities
The testing window starts in January so the data clean up is earlier than other state assessments

20. Dates
WIDA ACCESS for ELL SBD
March 18th – 27th

21. General Data Pipeline Manual
This training only covers information specific to the WIDA ACCESS for ELLs collection
The general SBD manual covers the steps necessary to complete any SBD review as well as general Data Pipeline functionality
There is also a general SBD training that walks through the manual
ainingppt

22. WIDA ACCESS SBD Documentation
All Documentation is on the Data Pipeline Collection page
File layout and Definitions
Business Rules
Link to the SBD Manual and Webinar
Failsafe Template

23. SBD File Layout and Definitions
Please read through the SBD File Layout and Definitions document before you begin SBD
Any changes from the previous year are highlighted
The document begins with a table of all fields included in the SBD layout
Position in the file
Field name in the file header
Valid values
Updateable or not

24. Business Rules and Failsafe Template
Lists all the active business rules for the collection
Includes Errors and Warnings
Includes message text and additional information on clearing the errors
Failsafe Template
Template for submitting requests to move student records to a different district
This should only be used from students who moved during the testing window. If they moved after the testing window the student data should remain in the district where the student tested

25. WIDA ACCESS for ELLs Specific Fields and Rules

26. There are 4 cluster fields, one for each test domain
Test Cluster
WIDA ACCESS for ELLs has tests based on grade clusters rather than a specific grade
There are 4 cluster fields, one for each test domain
Each cluster field contains the test taken by the student for that domain
If the Cluster field is blank it means that the student did not complete that cluster
This will mean that the student will not receive an overall score
There is NO PARENT OPT OUT allowed for WIDA ACCESS

27. Online Paper Alternate
Test Clusters by Grade
Online
Paper
Alternate 1
Grade 1
Kindergarten
Grades 1-2 2
Grades 2-3 3
Grades 3-5 4
Grades 4-5
Grade 2 6
Grades 6-8
Grade 3 9
Grades 9-12

28. Missing Clusters on Duplicate Records
Sometimes students will have a complete assessment that crosses multiple records
This is usually caused by misbubbled information on paper tests
If the Grade or SASID on a paper test does not match the student record in WIDA AMS it will create a second record
Make sure the SASID and grade match across the records and they will be merged by DRC after SBD
DO NOT INVALIDATE EITHER RECORD!

29. There is a separate code for each domain There are four possible codes
Do Not Score Codes
WIDA ACCESS for ELLs does not have a participation component in Accountability
Do Not Score codes are used to prevent DRC from creating a score for the student or for record keeping purposes
There is a separate code for each domain
There are four possible codes
ABS – Absent
INV – Invalid
DEC – Declined
SPD – Withdrew/District Ed Services/Took other assessment

30. How to use Do Not Score Codes
Absent (ABS)
Used only for students who were absent for the entire testing window but did not withdraw from the school
Invalidation
Even if the student complete some of the test it was not valid and should not be scored
Used for ANY misadministrations or situations where a student test is interrupted and not completed
Also used if the student took the incorrect test for their grade or is not actually an English Learner

31. How to use Do Not Score Codes (con’t)
Declined
Student refused to test
THIS IS NOT PARENT EXCUSE!
SPD
For BOTH General and Alt
Students who withdrew from the school or district during the testing window and were not able to finish
Students who are homebound due to illness or injury and receiving instruction through District Education Services
For Alternate Only
Students who were given the general assessment, but should have received the Alternate assessment
They should have another record with an Assessment Type of ‘A’

32. Contact Information
All SBD questions should be directed to the SBD helpdesk: Phone:

33. READ Collection

34. Budget Planning & Reporting Survey
CDE is required per statute to review fund usage prior to the release of READ per pupil funds
Districts are required to submit budget planning information for the upcoming budget year to CDE prior to receiving READ Act funds in August
The READ budget planning survey will consist of five, Yes or No questions that will be collected at a district level and submitted in addition to your district’s READ data file

35. Budget Planning & Reporting Survey
To access the survey:
User will select “READ Survey” in the initial screen for READ in Data Pipeline
User will select current year and district and then hit “search”

36. Survey Format & Questions

37. Survey Format & Questions

38. Survey Format & Questions

39. Survey Format & Questions
Link to view Budget Planning Survey guidance document:

40. 2018-19 Budget Planning Survey
The survey can be submitted at any time throughout the collection; however, it is encouraged to submit the survey as soon as possible even if READ data file is not finalized
Survey may not have blank questions, but users will be able to save the survey questions already answered and come back to survey at a later time to complete
User must have REDLEAUSER user role for completing and editing the survey and the REDLEAAPPROVER role to finalize and submit the survey to CDE
User must click the “Submit” tab to finalize the survey
Programs submitted in the “other” category that have previously been reviewed by CDE will not be reviewed

41. 2018-19 READ Collection Timeline
March 1: READ collection and budget survey soft open – districts can submit beginning READ files and budget planning surveys
April 1: READ collection opens
June 14: Deadline to submit READ data file & budget planning survey to CDE – all submissions are finalized and locked
June 21 – July 1: Districts work with each other to clear duplicate SASIDS
July 1: Deadline to resubmit data files with duplicates removed and READ collection closes
READ Verification forms is due by July 5: Signed by Superintendent
August 12: Distribution of READ funds

42. IDM Roles
Before you do any loads to Data Pipeline, ensure you have the correct roles:
For uploading and editing the READ file: Submit and Modify Role REDLEAUSER
For uploading, editing and submitting READ file: Approve Role REDLEAAPPROVER
Same roles apply to submitting the Budget Planning survey
This is the group of people who will receive all communications for the READ collection through our listserv
You will need to ask your Local Access Manager (LAM) for the necessary rights if you do not have them
Please contact the READ collection manager (Whitney Hutton) if you do not know your LAM to obtain this information

43. READ Collection Resources
READ Collection resources can be found at: eline
Upcoming webinars
Data collection timeline
Data elements & definitions
File layout
Business Rules
Additional resources such as FAQ document, assessment cut scores for determining SRD, template for submitting budget planning survey, etc.
Questions? Contact Whitney Hutton, READ Data Collection Manager
Phone:

44. Teacher Student Data Link (TSDL)

45. PAUSED for majority of students REQUIRED for migrant students:
Collection Status
PAUSED for majority of students
REQUIRED for migrant students:
8th -12th grade only
Receiving partial or full credit for at least 1 course in your district

46. Identity Management Roles
Teacher Student Data Link Interchange Roles:
TSL~ LEAUSER – upload and modify TSDL interchange files OR
TSL~LEAVIEWER – view (only) TSDL interchange data
Teacher Student Data Link Snapshot Roles:
TLS~LEAAPPROVER – Approves, creates, views Snapshot OR
TLS~LEAUSER - creates, views Snapshot OR
TLS~LEAVIEWER- views snapshot

47. ALL Local Course Codes must be mapped to a State Standard Course Code
Use the SSCC (State Standard Course Code) system to map your local course codes
Available now for update
Option available to roll over courses from to
Even if you use the Standard Course Codes as your Local Course Code- they need to be mapped within the system

48. Pull data files from SIS Extract Create Course Enrollment File
Creating Files
Pull data files from SIS Extract
Create Course Enrollment File
File Layouts found online at:
File Requirements:
Excel, CSV or Text File all accepted
1st record of data must be field names/titles

49. November 2018 January 2019 June 2019 Timeline SSCC Open – Map Courses
TSDL Interchange Open – Upload Migrant COE file
January 2019
TSDL Snapshot Opens- start creating Snapshot
June 2019
Migrant COE file error free
TSDL Snapshot created
Review and Finalize data
TSDL– Annette Severson –

50. TSDL Interchange Resources
Course Code Documentation found at:
TSDL Interchange Documentation found at:
Deadlines
File layouts and definitions
Defects
Business Rules
Trainings
Additional Resources – Frequently Asked Questions
Contact:
Annette Severson: or

51. Student October

52. Student October
There are changes to the Student Interchange:
Student Demographic file-no changes just updated language.
Student School Association File-Attendance Fields
Advanced Course Completion File-Additional courses added
Graduation Guidelines-new accommodation code
New file layouts will be posted by April 1st at:

53. Ideas for Future Town Halls
Town Halls are designed to inform districts about current data collections and for districts to share information with one another. Please share your ideas for future Town Hall topics.
Share your ideas for future topics:
In the chat box
During the open phone time
the Data Services Unit at

54. Thursday, March 14th, 2019 9 a.m.-10 a.m.
Thank You
Next Town Hall:
Thursday, March 14th, a.m.-10 a.m.

55. Thursday, March 14th, 2019 9 a.m.-10 a.m.
Thank You
4+(4-1)=7
7+(7-1) = 13
13+(13-1) = 25
25+(25-1) = 49
Next Town Hall:
Thursday, March 14th, a.m.-10 a.m.