TIME AND ATTENDANCE INVALID REPORT

TIME AND ATTENDANCE INVALID REPORT
INDIANAPOLIS PAYROLL OFFICE Integrity - Service - Innovation

INVALID TRANSACTION REPORT
If an employee is on the Invalid Transaction Report, verify: Pay Rates And Appointment (MER) Work Schedule Timecards or Time History If an employee is on the Invalid Transaction Report DCPS will not process retro adjustments CSR User’s Manual Page F3-31 Error Messages CSR User’s Manual Page H1-1 APAN 7/19/2019 7/19/2019 Integrity - Service - Innovation Integrity - Service - Innovation 2

Integrity - Service - Innovation
PAYROLL USER MANUAL Click on the slide presentation icon to look at the presentation 7/19/2019 Integrity - Service - Innovation

CUSTOMER SERVICE REPRESENTATIVE (CSR) USER MANUAL
Click on the slide presentation icon to look at the presentation 7/19/2019 Integrity - Service - Innovation

POSSIBLE CAUSES Changes to T&A Changes to work schedule Changes to hours or days in MER Effective date of work schedule No work schedule for oldest MER Hours or Days scheduled do not equal MER Late input of Separation/LWOP/Return to Pay Status Invalid PCA Code 7/19/2019 Integrity - Service - Innovation

REMINDER If an employee is on LWOP or Military Furlough, DO NOT input a “P” in the work schedule. Time still needs to be input. 7/19/2019 Integrity - Service - Innovation

CONSEQUENCES AND ACTIONS
Action for T&A and personnel updates cannot process with invalid conditions Shows T&A transactions identified as invalid Shows only first invalid encounters Check to make sure the invalid condition does not exist on future dates. Review report until cleared 7/19/2019 Integrity - Service - Innovation

YOU CAN GOOGLE THE VOLUME 8
7/19/2019 Integrity - Service - Innovation

INVALID TRANSACTION REPORT

HOW TO REVIEW THE REPORT INFORMATION

2067- TA-EMPLOYEE STATUS CODES INDICATE TIME SHOULD NOT HAVE BEEN REPORTED (EXAMPLE #1) Date of problem 05/25/15 Pay period 05/30/15 Error – Type hour code on the time card does not match employee MER 7/19/2019 Integrity - Service - Innovation

INVALID TRANSACTION REPORT (EXAMPLE #1)

CORRECTION TO T&A INVALID TRANSACTION (EXAMPLE #1)

2112-TOTAL BASE HOURS ARE LESS THAN TOUR OF DUTY HOURS FOR DAY (EXAMPLE #2) Date of problem 04/25/15 and 05/01/25 Pay period 05/02/15 Error – Not enough regular hours reported on the time card to match the work schedule 7/19/2019 Integrity - Service - Innovation

Need new screen shot on schedule. 7/19/2019 Integrity - Service - Innovation

F9 7/19/2019 Integrity - Service - Innovation

2062- EMPLOYEE REPORTED MORE HOURS THAN THE TOUR OF DUTY (EXAMPLE #3)
Date of problem 01/22/16 Pay period 01/23/16 Error – Number of hours on the time card does not match the work schedule 7/19/2019 Integrity - Service - Innovation

ENTER Y 7/19/2019 Integrity - Service - Innovation

ENTER KEY TWICE 7/19/2019 Integrity - Service - Innovation

2032- EMPLOYEE INELIGIBLE FOR TYPE HOUR CODE (EXAMPLE #4)
Aws 0 is the problem Date of problem 01/04/16 – 1/05/16 – 01/06/16 – 01/08/16 PP ending 01/09/16 Error – Employee is not entitled to earned Credit or Travel Comp time 7/19/2019 Integrity - Service - Innovation

(b) Once converted to the PDPP the employee will not be eligible to earn any form of Vole 8 Chapter 3 – Other pay differencial and allowance 08 C. Limitation Page 3-35 premium pay, to include compensatory time (except for religious observances) earned in lieu of overtime, or compensatory time for travel when not otherwise compensated. (NOTE: Another point of emphasis for management is that the exclusion of any type of premium pay is based on the VA and the private sector model. Market pay shall be set appropriately to provide sufficient compensation for overtime work.) 7/19/2019 Integrity - Service - Innovation

INVALID TRANSACTION (EXAMPLE #4)

1078- SCHEDULED HOURS IN SUP AND WORK SCHEDULE ARE NOT EQUAL (EXAMPLE #5) Date of problem /18/15 Pay period 05/30/15 Error – Number of hours on the work schedule do not match the MER 7/19/2019 Integrity - Service - Innovation

ENTER - NO F9 7/19/2019 Integrity - Service - Innovation

2034 – EMPLOYEE’S REPORTED HOLIDAY HOURS GREATER 8 INVALID (EXAMPLE #6) Date of problem 01/18/16, PP ending 01/23/16 Error – Holiday hrs. are higher than allow according to AWS to be paid 7/19/2019 Integrity - Service - Innovation

35 REG.HRS 3 HOL HRS. = 38 TOTAL 7/19/2019 Integrity - Service - Innovation

35 REG HRS. 7 HOL HRS = 42 = 80 7/19/2019 Integrity - Service - Innovation

INVALID TRANSACTION (EXAMPLE #6)

2038 NO EFFECTIVE SUPPLEMENTAL (EXAMPLE #7)
Date of problem 2/01/16, 02/02/16, 02/03/16, 02/04/16, 02/05 /16 Pay period /06/16 Error – Hours on time card were reported with no active record 7/19/2019 Integrity - Service - Innovation

2113 – TOTAL BASE HOURS ARE LESS THAN TOUR OF DUTY HOURS FOR WEEK ONE (EXAMPLE #8) Date of problem /14/15, 07/15/15, 07/16/15, 07/17/15, 07/18/15 Pay period 07/25/15 Error – Total amount of hours per days and week 7/19/2019 Integrity - Service - Innovation

2033 INVALID INJURY NUMBER FOR TYPE HR CODE LT MUST NOT MATCH DT RETROPAY (EXAMPLE #8) Date of problem 06/15/15 Pay period 06/27/15 Error – Injury number use as were not the same as injury day reported 7/19/2019 Integrity - Service - Innovation

INVALID TRANSACTION REPORT RETRO

QUESTIONS Integrity - Service - Innovation

TIME AND ATTENDANCE INVALID REPORT

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