1. Chapter 3
Query and Report

2. Agenda Report types Report contents Report creation Report design view
Query and dynaset
Function and grouping
Action query

3. Objectives (continued)
Use design grid to create and modify a select query
Explain multiple criteria rows in a query
Use concatenation to combine fields
Use an immediate If statement
Define an action query
Create a crosstab query

4. Report Types Columnar (vertical) report Simplest type
Lists every field for every record in a single column (one record per page)
Tabular report
Displays selected fields in a row
One record per row

5. Report Contents Report header & footer Page header & footer
Group header & footer
Detail section

6. Report Creation Report Wizard Specify the table or query
Select one or more fields
Select layout (columnar/ tabular)
Select a style
Modify the resulting report

7. Report Design View Bound Controls Unbound Controls Calculated Controls
Data source is a field in the table/query
Unbound Controls
Has no data source
Used to display titles, labels, lines, rectangles, and graphics
Calculated Controls
Data source is an expression (avg, sum)

8. Query The resulting records from a question
Design grid: graphical tool for developing the query
Dynaset: records satisfying the query criteria

9. Dynaset Looks and acts like a table A dynamic subset of a table
Allows for data entry, record updating, and record deletion
Changes update the underlying table

10. Query Creation Select query Query window views Datasheet view
Design view

11. Query Selection Criteria
AND condition
OR condition
Relational operators
Between function
NOT function
Wild card

12. Functions and Calculated Controls
Concatenate
Joins together fields
Example
Name: [LastName]&”,”&[FirstName]
IF (IIF) function
Condition, what happens if true, what happens if false

13. Grouping Records Grouping allows calculations in the report for
Count function
Sum function
Min function
Max function
Avg function
Crosstab query displays aggregated values

14. Action Query Update: Changes multiple records
Append: Adds records from one table to another
Delete: deletes records that meet a criteria
Make-table: Creates a new table from existing records

15. Points to Remember Report types Report contents Report creation
Report design view
Query and dynaset
Function and grouping
Action query

16. Homework Assignment
Practice exercises 6 and 7