1. LINDA MARIWA
CHIEF FINANCE OFFICER - THERMAL

2. RICHARD CHEA
SENIOR SUPERINTENDENT - KIPEVU

3. 90 DAYS EFFECTIVE AREAS’ ON BOARDING
JOH-KGN JvW-X1
90 DAYS EFFECTIVE AREAS’ ON BOARDING
Presented by:
Linda Mariwa
Chief Accountant -Thermal
Richard Gunga Chea
Senior Supt. Protection, Instruments & Control Kipevu
2017 G2G INNOVATION SEMINAR, ENASHIPAI RESORT & SPA
3RD JULY - 7TH JULY 2017

4. Agenda : Introduction: 90 Days On - Boarding Manual1
Challenges/Current Situation 2
Proposed Solution : 90 Days On - Boarding 3
Cost Benefit Analysis/Social Return on Investment 4
Recommendation 5

5. ????
Source : Technology Services Group + Website by Creode

7. INTRODUCTION
On-Boarding - Caring for new employee(s) reflects on productivity
2012
2013
RECRUITMENT
INDUCTION COMMITTEE
Source: Enlighten training & consultancy recruitment

8. OBJECTIVES OF INDUCTION PROGRAM
Familiarize employees with the job, people and the workplace
To understand the company business and their roles in achieving company vision and mission
Help employees to settle down faster, reduce stress and anxiety
To integrate new employees in and across the organization
Reduces employee turnover and save time

9. 2. CHALLENGES/CURRENT SITUATION
Induction
INDUCTION
On-Boarding Habit-Building Mastery
Source:

10. 3. PROPOSED SOLUTION : 90 DAY EFFECTIVE ON-BOARDING
STAGES AND STEPS OF THE INDUCTION
Pre-induction program
Orientation program
On the job training
Field visits
Deployment
Evaluation
Appointment & Contract Letter
Job Description
NSSF, NHIF,KRA PIN,
Code of ethics
Training
report
Performance
evaluation
Probation &
Confirmation
Safety
Security
Environment
HR & Admin
ICT
Finance
Supply Chain
Operations
Technical
Services
Induction
Job rotation
Apprenticeship
Understudy
Mentorship &
Coaching

12. 3. PROPOSED SOLUTION : 90 DAY EFFECTIVE ON-BOARDING ROLES AND RESPONSIBILITIES
Who delivers the Induction Program ?
Human Resource
Line Manager
Safety officer
Security officer
Trade union representatives
Mentors; - Change agents
- Peer educators
- Any other appointed officer
New employee

13. 3. PROPOSED SOLUTION : 90 DAY EFFECTIVE ON-BOARDING TOOLS AND DOCUMENTS :
Pre-induction check list
Orientation program
On-the-job Performance Evaluation
Service Level Agreements (SLAs) and
Strategic Initiatives (SIs)
Delegation of Authority (DOA)

14. 3. PROPOSED SOLUTION : 90 DAY EFFECTIVE ON-BOARDING TOOLS AND DOCUMENTS: cont.
7. Job Description (JDs)
8. Probation and confirmation report
9. Course Syllabuses
10. ISO Procedures and Work Instructions
11. Safety Manual
12. HR Policies and Procedures
13. Applicable Legal and Statutory requirements

15. 4. BENEFITS ANALYSIS – SOCIAL RETURN ON INVESTMENT
Benefits to the organization
Saves money and time:
Effective induction = easy adaptation to new role
= quick results delivery
Reduces employee turnover:
Ineffective induction = confusion about the job
= frustration and helplessness
Effective induction = increased employee retention rate
= reduced employee turnover.
Ensures operational efficiency:
Effective induction covers work culture, vision, mission, and goals.
Enhance the efficiency of employees quickly,

16. Advantages to the new employee4.
BENEFITS ANALYSIS
Advantages to the new employee
Makes the new employee feel accommodated and valued:
Focuses on clarifying all his doubts about the organization and his job.
Provides the necessary information :
Culture, work norms, policies and procedures of the organization, and
enables quick adaptation to work environment.
Helps in establishing good communication:
Direct supervisor, other employees, leads, and directors of the
organization.

17. 4. COST BENEFIT ANALYSIS :
Source: KenGen Payroll System

18. 90 days on-boarding induction and orientation manual was
RECOMMENDATION
90 days on-boarding induction and orientation manual was
developed from a program that was successfully carried out by the Kipevu Induction committee.
Due to KenGen’ s diverse structure there is need to adopt and implement the 90 days on-boarding manual.