1. RM presentation – KZN/EC Regional Manager :- Rajen Naidoo

2. Welcome
Employers and Industry Reps Trade Unions Het/Tvet institutions, Private Providers Governing board members Critical interest groups, NGO’s,CBO’s Chambers Chieta staff

3. Part 1: Agenda- UIF/Artisan Development Project
ITEM
PERSON RESPONSIBLE
TIME
1.Tea and Registration
Administrators
8:00 - 8:30
2.Welcome and Introduction
Regional Manager
8: :45
3. Overview Of The Project
Acting Grants and Projects Executive
8:45: - 9:15
4. Process of Recruitment of Learners from UIF database
DoL Representative
9:15 - 9:45
5.Evidence For Tranche Disbursement and Monitoring
Projects RSA
9: :15
6.Vote of thanks and Closure
10: :30

4. Part 2: Agenda- KZN/EC RSF
ITEM
PERSON RESPONSIBLE
TIME
1. Tea and Registration
Administrators
10: :00
2. Welcome and Introduction
Regional Manager
11: :10
3. Purpose Of The Forum
11:10: - 11:15
4. National and Sectorial Update
CEO/Executive
11: :45
5. Strategic Plan and Annual Performance Plan Update and SQMR
Executive Manager: Corporate Governance and Risk Management
11:45 -12:15
6.1 Regional Update
6.2 Historical DG Timeframes
6.3 DG 13/14 Timeframes and Revised Evidence
6.4 DG 14/15 Timeframes and Evidence
12:15 – 12:45
LUNCH
ALL
12:45 -13:30

5. Acting Executive Research and Skills Planning
Agenda Continued…….
LUNCH
ALL
12:45 -13:30
7. ITAWARE DG System Update
ITAWARE
13: :00
8. SSP Update
Acting Executive Research and Skills Planning
14: :45
9. Vote Of Thanks
Regional Manager
14: :55
10. Closure
14: :00

6. Content Historical DG Updates and Timeframes
CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability
Content
Historical DG Updates and Timeframes
DG disbursement & timeframes /13
Tranche disbursement percentages – 2013/14
DG disbursement & timeframes – 2013/14
DG disbursement changes and timeframes – 2014/15

7. Factors that influence CHIETA’s performance
Allocated discretionary grant funds spent in a financial year (01 April – 31 March 2015). 95% of the allocated funds MUST be disbursed.
Evidence of learner entry and learner completion in a financial year (01 April 2014 – 31 March 2015). Required documents MUST be submitted to CHIETA within the specified timeframe.
Strict DG project management (DG recipient) as per Grant Regulations.

8. DG contract management risks
Failure to have sufficiently skilled resources to effectively manage the contracts.
Lack of stakeholder commitment.
Lack of recognition of the importance of contract management.
Failure to act on stakeholder underperformance.
Failure to provide deliverables on time (for SQMR capturing) and according to standard.
Failure to adhere to budget.
Failure to comply with all contract provisions eg. record keeping.
Fraud conducted by the contractor.
Contract changes not captured by IT Aware system.
Changes in circumstances not managed timeously.
Stakeholders not kept informed about contract performance.
Differing or conflicting stakeholder expectations.

9. HISTORICAL DG TIMEFRAMES
CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability
HISTORICAL DG TIMEFRAMES
Financial Year
Tranche
Deadline for Closure Projects (Submission of evidence to Regional Office)
DG 10-11
All Tranches
Closed 100%
DG 11-12
DG 12-13
All Close-out reports being processed fro payments except for 9 companies that applied for extensions.
30 September 2014.
Extensions of 9 Companies until Dec This equates to an outstanding commitment of R

10. DG 13/14 TIMEFRAMES Financial Year Tranche
CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability
DG 13/14 TIMEFRAMES
Financial Year
Tranche
Deadline for Closure Projects (Submission of evidence to Regional Office)
DG 13-14
(LP and SP)
Tranche 1
03 October 2014 – Funds will be swept and reallocated if learner schedules, for the 1st tranche has not been uploaded to the IT Aware System
Tranche 2
30 September 2014 – Overdue
Tranche 3
March 2015.

11. DG disbursements – 2012/13 (as at 30th Sept 2014- Extensions)
DG year
Percentage disbursement
Commitment
2012/13
98.5% R
2012/13 appeal
99.5% R
2012/13 top up
99.9% R
TOTAL R

12. Tranche disbursement percentages 2013/14
No of tranches
Tranche 1
Tranche 2
Tranche 3
Learnership (Artisan Related) 3
40%
20%
Learnership ( Non Artisan Related)
RPL (Artisan Related) 2
50%
RPL (Non Artisan Related)
Skill Programme
Workplace Experience (UOT/FET/University)
FET Lecturer Development
Bursaries
Apprenticeship
75%
10%
15%
AET Programmes
Artisan Programmes/Apprenticeships: Engineering Trades
25%
Other Occupationally Directed Chemical Sector Related Programmes

13. DG disbursements – 2013/14 (as at 30th Sept 2014)
DG year
Percentage disbursement
Committed
2013/14 current
50% R
Strategic projects 2013/14
35% R
Matric Incubation Project
20 % progress R
TOTAL R

14. DG disbursement timeframes – 2013/14
2nd tranche payments September 2014
2nd /3rd tranche payment March 2015

15. Tranche disbursement percentages 2014/15
No of tranches
Tranche 1a
Tranche 1b
Tranche 2
Tranche 3
Learnership (Artisan Related) 4
15%
45%
20%
Learnership ( Non Artisan Related)
RPL (Artisan Related) 3
40%
RPL (Non Artisan Related)
Skill Programme
Workplace Experience (UOT/FET/University)
FET Lecturer Development
Bursaries
Apprenticeship
AET Programmes
Artisan Programmes/Apprenticeships: Engineering Trades
Other Occupationally Directed Chemical Sector Related Programmes

16. 2014/15 tranche disbursement
Regional skills advisors will have meetings with all recipients to discuss the requirements as well as the process flow. (included in MOA).
Signed MOA’s to reach Regional Office by 13th October 2014.
Tranche deliverables matrix will be sent to all recipients.
Appeals ???

17. DG disbursement timeframes – 2014/15
TRANCHE 1 a - 30 days
Tranche 1b - 60 days (30 November)
Signed MOA-Learner Schedule and certified ID copy
Workplace Approval
Provider Accreditation
Commitment Letter from Host Employer
Invoice
Signed Learner Contract
Learnership (Artisan Related) √
Learnership ( Non Artisan Related)
RPL (Artisan Related)
RPL (Non Artisan Related)
Skill Programme
Workplace Experience (UOT/FET/University)
FET Lecturer Development
Bursaries
Apprenticeship
AET Programmes
Artisan Programmes/Apprenticeships: Engineering Trades
Other Occupationally Directed Chemical Sector Related Programmes

18. Rajen Naidoo rnaidoo@chieta.org.za 031-3684040
Thank you
Rajen Naidoo