1. FY19 Controller Call Series
The presentation will begin momentarily
Welcome to the FY19 Controller Call Series.
this call series –
*created by unit controllers and supported by Finance to review topics and inform the Controller Network about timely topics that impact the controller role.
I am CS, w/ Financial Shared Services (FSS), coordinator of the CN call series, and your host for today.
To anyone new to Network - *Welcome to this call series.
To invite others from your team to the network, send me an to add to the DL, or simply forward invites for topics that impact team roles.
June 2019

2. June Close – July 4th Holiday Questions
Safety Moment
June Close – July 4th Holiday
Questions
Today’s call is the second of two Unit Controller Calls for the month of June. The content of both calls is the same.
Please use the chat, or conversation, function at the lower left of the Skype screen, to ask questions as we proceed through the agenda.
We will pause for your questions between each topic and also at the end of the presentation.
As employees of Sodexo, no matter what level, you are expected to personally demonstrate your commitment to improving our health and safety culture. Our goal is zero accidents. A Safety Moment during every meeting will demonstrate the importance of the health and safety culture at Sodexo.
Unit Controller Call August 2019

3. Safety Moment: A Flood of Danger

4. A Flood of Danger Follow these precautions: Flood Facts:
Listen to weather and flood warnings. Stay away from flood areas. If you have to go somewhere, check the news for which areas to avoid.
Do not drive through a flooded area. If you come upon a flooded road, turn around and go another way.
Do not walk through flooded areas. Even a few inches of rushing water can knock you off your feet.
Be extremely careful whenever you see water over a road. Even shallow water can conceal a washout of a road or bridge
Flood Facts:
Flash floods can bring walls of water from 10 to 20 feet high. Go to the highest floor possible.
A car can be taken away in as little as 2 feet of water.
Flood damage is almost never covered by homeowners insurance, flood insurance is important for people living in high-risk flood zones.
Flood Warning: Take Action: A Flood Warning is issued when the hazardous weather event or flooding is imminent or already happening
Flood Watch: Be Prepared: A Flood Watch is issued when conditions are favorable for flooding or a specific hazardous weather event to occur.
Much of the United States has seen record rainfall over the past several weeks. Some areas of the country have been drenched with sudden storms causing flash flooding in many areas. Learn about the flood history in your area, and be prepared to travel to safety if necessary
Flooding is one of the most common disasters in this country, second only to fire.
Safety Moment

5. Helping After a Hurricane
How Can You Help?
Each year Sodexo employees suffer significant losses due to disasters. The Employee Disaster Relief Fund (EDRF) has been created to help our employees start to recover from those losses.
To contribute: Log on to the Employee Self  Service (ESS) to sign up for ongoing payroll deductions to help sustain the Fund.
To request assistance from the Sodexo Employee Disaster Relief Fund, please complete the Sodexo Employee Disaster Relief Fund Application (Type: PDF, Size: 0.45MB) and  Fax:  or to Human Resources at 
Safety Moment

6. Month End Close Schedule for June - Period 10 Unit Controller Call
Hello, this is , title, from Client Accounting. I wanted to take a few minutes to inform you as to changes to the Period 10 (June) close schedule that will take place the first week of July.

7. June financial close schedule Pre-close deadlines
Client Accounting –contact info
We are going to discuss the upcoming Financial Close schedule for June
Deadlines for BD+1 and BD+2
And
Contact information for Client Accounting

8. June Financial Close Schedule
June’s Financial Close BD+4 Schedule has been adjusted for July 4th holiday.
Financial adjustments and research requests for June’s month end financial results need to be submitted on Wednesday, July 3rd (BD+3) by 8pm ET.
For this close, the cutoff for any adjustments submitted on Thursday July 4th (BD+4) has been changed to Noon ET.
Our long-range goal is to process all adjustments on BD+3 and eliminate the need for adjustments on BD+4.
The Noon deadline on BD+4 will allow everyone to enjoy the Holiday.
The July 4th Holiday will have an affect on our Financial Close deadlines.
BD+3 occurs on July 3rd. Our schedule will remain the same as in past closes. The Client Accounting and Contract Management teams will be staffed as usual, and will be accepting adjustments until 8:00 pm EST. Adjustments received by this time will be included in the BD+4 reports.
On BD+4, July 4th, the Client Accounting and Contract Management teams will be available beginning at 7:30 am EST. However, the deadline to send in Period 10 adjustments has been moved up to Noon EST. This deadline is realistic, if you remember, our cutoff for adjustments had been 11:30am, prior to the beginning of FY19.
On BD+5, July 5th, final reports and settlements will be available as usual.

9. Preclose deadlines
Pre-close deadlines have not been extended. UFS transmissions on BD+1 and reporting cutoffs on BD+2 remain the same. Review the chart for June month end close deadlines:
Date
Deadline Description
Monday July 1st
Final month-end transmission due 11:45 pm ET (BD+1)
Tuesday July 2nd
SAP Processing of June activity (BD+2)
Wednesday July 3rd 
Financial Close Day 1 – Review & Adjust Preliminary Reports (BD+3)
Thursday July 4th
Financial Close Day 2 – Analyze Financial Results (BD+4) – Change to Adjustment cutoff. Cutoff changed to Noon ET.
Friday July 5th
June’s final financial results & month-end settlements (BD+5)
You may also have questions as to if the Holiday will have an affect on “pre close” BD+1 and BD+2 deadlines.
As you can see, BD+1 and BD+2 deadlines for transmissions and reporting will not change at all. Final Month end transmissions are still due on Monday July 1st at 11:45 pm EST
It will be business as usual for all departments in the FSS on Tuesday July 2nd as they complete SAP processing.

10. Client Accounting
If you have any financial or accrual related questions, contact Client Accounting. The Client Accounting department works with unit level customers, providing customer service, reviewing financial results, processing close adjustments and ensuring accurate client statements and settlements along with unit level reporting.
Our focus is to maintain field relationships by supporting unit concerns and inquiries.
Visit the Client Accounting page on Sodexo_Net. We host District Calls and provide Accounting Tips regularly.
 To contact Client Accounting, call opt. 8, Enter Unit #, opt. 4 or Noram Client Accounting
Id like to also take this opportunity to remind you to contact Client Accounting for financial and or accrual related questions.
Our departments focus is to support the units by assisting in the review of financial results, processing close adjustments, and answering questions related to client statements and settlements.
We also maintain a Client Accounting page on SodexoNet, that provides helpful Accounting tips.
Our contact information is provided on this slide, you can our Noram Client Accounting mailbox or call us at opt. 8 opt 4.

11. Questions?
If you have any questions, please unmute yourself and ask your question live or type your question in the chat box.
If there are no more questions, I will turn the presentation back to Corrine.
Thank presenters
Thank attendees
In the spirit of safety awareness month – have a safe day everyone!!