1. Academic Assistance Program for an Athletic Department
Presenter: Cory Ace, Waynesville & Scott Harris, CMAA Francis Howell Cen.
Presiding: Darrell Jeffries, Lafayette

2. Waynesville W.I.N. Time What I Need (W.I.N.) Structure Supervision
Funding
Statistical Analysis
Moving Forward

3. W.I.N. Structure
Once a week from 2:45 PM to 3:30 PM (Currently Wednesday)
All athletic program requirement
2 teachers (Language Arts & Math) and coaches
All student-athlete requirement
Specialized assistance for all students with D or F (report to the library)

4. W.I.N. Structure
Grade reports are from the Athletic Office for each sport (set-up in E School).
Coaches and the AD monitor grades weekly
Coaches walk students with D’s and F’s to the library for specialized assistance.
Coaches receive GPA reports from AD to evaluate progress.

5. W.I.N. Structure
Students in good standing may schedule time with teachers, make-up missed workouts in weight room (TPT), use as a study hall, or meet with coaches for individual instruction or film review.

6. W.I.N. Supervision
After-school staff (6 overall staff in addition to our coaches).
AD meets with all student-athletes prior to the season to cover expectations for W.I.N.
Coaches walk students with D’s and F’s to the library for specialized assistance.

7. W.I.N. Supervision
All students sign-in to W.I.N. using our after-school activity program (YES)
Allows us to track students activity after school, as well as teachers’ hours.
Coaches monitor grades and are present at W.IN.

8. W.I.N. Funding After-school Grants S.O.S. (Support Our Students)
Americorps Program
DoDEA Grant
S.O.S. (Support Our Students)
25 hrs. $750 stipend
50 hours $1500 stipend
Athletic Budget
Activity Account helps fund supplies

9. W.I.N. Statistical Analysis

13. 76% of student-athletes’ grades are A’s and B’s
Coaches and Student-athletes surveyed and had a 96% approval rate
Qualitative Feedback has been great from kids and coaches.
Coaches wanting to implement more days and have extended it already for some teams
“I really like the fact that I have time to get my assignments done.”
“I am not very organized and when I am required to go somewhere by my coach and get help it just makes it easier to make sure I am doing that.”
“I have AP classes and that 45 mins helps”
“Man, Coach is on me about my grades!”

14. W.I.N. Moving Forward
Student-athletes’ requirement will be year round.
Move to two days a week.
Implement incentives for teams based off improvement.
ACT tutoring.
Provide meal to all student-athletes.
Implementation at the middle school.
Track A-C grades as well as GPA of Varsity vs. Non-Varsity

15. Francis Howell Central

16. Historical Perspective
Recognition of approximately 1,054 participants in sports programs or performance groups*
Supporting an education-based activities program and consistency of school improvement goals
Appreciation for balancing academic success and active participation

17. “…and we will reduce the percentage of D’s and F’s…”
ACTIVITIES STUDY HALL
FHC GOAL STATEMENT
“…and we will reduce the percentage of D’s and F’s…”

18. Institutional Commitment and Supervisory Considerations
Allocated financial resources for program monitor ($750 from gate receipts/$750 from building Principal fund)
Allocated facilities resources (classroom, library, and auditorium)
Allocated time resources (1:30 p.m. to 2:20 p.m. on Early Release Wednesday)
Allocated human resources (AD released from supervisory duties during ERW)

19. Activities Study Hall Program Structure
Target Population: Currently participating student-athlete or performance group member with at least two D’s or 1 F from previous grading period
Consider D’s worth 4 points and F’s worth 5 points
1 session per week (ERW) 5-9 points
2 sessions weekly (ERW +1) points
3 sessions weekly (ERW +2) 14 + points

20. Activities Study Hall Program Schedule
Fall Season 2011
8/8/11 Practice begins
8/8/11 Class begins
8/17/11 Collect program rosters; submit request to BIS for D’s/F’s from spring, 2011 courses for grades to cross-reference rosters. Determine eligible students. Distribute participant letter and provide participating student information to coaches/sponsors/faculty.
8/29/11 Sessions begin
9/7/011 Progress Reports due; repeat 8/17 process including freshman. Assess data and report results.
9/17/11 Sessions begin
10/15/11 1st Quarter grades due, 2nd Quarter begins; repeat process of 8/17 and 9/7. Non-graduates continue.
10/29/11 Winter practice begins and repeat

21. Activities Study Hall Results
Grading Period
Students
D’s
F’s
Points
Sessions
Fall start 10 25 7
135 26
1st Qtr Progress 78 86 72
704
108
1st Qtr Grades 33 34
482 69
2nd Qtr
Progress 58 67 60
571 83
1st Sem
Grades 14 27 5
138 21
3rd Qtr 13 18
142 23

22. Results Analysis 1st Quarter
Students: 78 to 33 (-45 or 57% reduction)
D’s: 86 to 78 (-8 or 9% reduction)
F’s: 72 to 34 (-38 or 53% reduction)
Points: 704 to 482 (-222 or 32% reduction)

25. Results Overview
Beginning of year were grades from 2nd semester previous year omitting freshmen
Included fall sports (9) with cheer and pom
Freshmen included after 1st quarter progress
After 2nd quarter progress includes winter sport (4) with cheer and pom
After 3rd quarter includes spring sports (7)

26. Barriers to Success Time: Initially after school/coordinator
Data gathering process
Seasonal Transition Gaps
Communication Lapses
Cultural shift

27. Success and Benefits Increased Awareness for stakeholders
Dedicated time provided
Statistical reduction of D’s and F’s

28. Moving Forward
Incentive items including certificates, inter-program challenges, team goals and recognition opportunities
Extra-Duty funding proposal
Increased stakeholder involvement with parent volunteers, coaches, A+, Edge Mentors, and faculty

29. Scott Harris                    
     
Cory Ace