1. Project Overall Status – May 27 to June 7, 2019
Program is on track, per timeline, scope and budget
Security Mapping activities impacting UAT
Current DG2 Schedule has no “float” remaining in timeline
Scope
Requirements Traceability Matrix (RTM) needs to be updated to validate original RFP requirements have been implemented, tested, and end users trained on the processes and functionality
Schedule
Monitoring scope and timing of: Budgeting Tool, Continuing Education, Online Admissions Application, Physical Assets and OBIA implementations
Budget G
Currently tracking under budget
New Technology Budget required by OFM/OCIO, Work in progress before new allotment for Gate 4 can be requested
*Slide 3 revised 6/18/2019
Executive Summary
The project is tracking per schedule and under budget. Review and definition of scope for each deployment continues due to the rework of key solutions. Each Deployment Group (DG) is now engaged and all colleges now have an Initiation or Implementation Work Plan in place:
DG2 is in the Construct Phase. Colleges and SBCTC are engaged in User Acceptance Testing sprints – training in the morning, testing in the afternoon. ctcLink governance approved the DG2 Go-Live schedule. ctcLink will be offline for the upgrade Oct and again for cutover activities Oct  
DG3 is in the Structure Phase and recently completed Business Process Fit/Gap sessions. Preparing for DG3 Testing/Training road show in July.
DG4 is in the Initiation Phase, with most colleges just past the halfway mark on deliverables. Gate 1 Initiation Phase Peer Review will be in late July.
DG5 colleges have begun Initiation Phase and are learning the public status reporting process. PMO team visiting colleges for Initiation road show.
DG6 has begun the initiation phase and will start the public reporting process this fall.
Planning meetings have begun with all technical colleges to better understand the differences between how they and other colleges do business.
The new Chart of Accounts is scheduled to be implemented in July for Spokane and Tacoma, following a go/no-go governance decision process in June. Final contract negotiations continue for a new Continuing Education solution. The Online Admissions Application (OAA) work group is actively pursuing an OAA replacement. The Budget Planning Tool work group is reviewing and finalizing business and technical requirements.
Overall Status Summary per Deployment Group
DG#
PMO- Reported Status
Comments
College/ Agency
Self-Reported Status
DG2 Y
Security Production Mapping is still pending
Clark
SBCTC
Spokane R
Tacoma G
DG3
BPFG Workshops Complete
Conversion cycles have begun
Cascadia
LCC
Olympic
Peninsula
Pierce
DG4
College teams working on Initiation Phase activities
Implementation begins Nov. 2019
DG5
Implementation begins March 2020
DG6
Implementation begins Nov 2020 1

2. Top Risks Reported – as of June 7, 2019
LEGEND: Critical High Moderate Low C H L M
Risk Level
Risk Description
Mitigating Actions
Submitted by (name, org/college), Deployment Group & Date
Risk Owner (s) H
Chart of Accounts (CoA): User adoption and successful deployment (scheduled for July 1, 2019) is critical for Deployment Group 2 (DG2) timeline.
Update: Information will be packaged for Steering Committee Meeting on June 18, 2019 regarding TCC & CCS readiness for CoA.  If needed, this decision will be taken to cELC on June 19/20.   
Emmett Folk, ctcLink PM for FIN & HCM Team
DG2 Impacted, Risk Date:10/12/2018
*also Risk submitted by Matt Connelly, Spokane District PM on 10/23/18
Emmett Folk C
SBCTC: Risk of resource diversion due to CoA adoption. Combination editing rules will be revised in tandem with additional chartfield use. Impacts FirstLink Colleges’ (FLCs) ability to post many transactions prior to effective date. Cutover is planned to complete on 7/22/2019. If this happens, requires manual or automated workarounds to correct issues as they occur; will require SBCTC staff resources to support.
Update: SBCTC, ctcLink FIN leads, ERP FIN lead met on 6/7/2019 to clarify roles for year end close and impacts to their areas. Further discussions are needed.
Evelyn Williams, SBCTC PM
DG2 Impacted, Risk Date: 5/3/2019
Emmett Folk & Christyanna Dawson
Clark: Student Financials – Clark submitted three risks.
Update: Items related to Student Financials, Financial Aid, General Ledger and coordination between Student Financials and Finance. These items have been discussed with Clark. Cycle 4B is planned to mitigate these risks. A follow-up will be scheduled with Clark’s PM after Cycle 4B.
Susan Maxwell, Clark College PM
DG2 Impacted, Risk Date: 2/1/2019
Risks #50, #51, #52
John Henry Whatley, Emmett Folk, Chandan Goel
Top Issues Reported – as of June,
LEGEND: High Moderate Low H M L
Issue Level
Issue Description
Status Update
Submitted by (name, org/college), Deployment Group & Date
Issue Owner (s) H
Security Mapping activities to mitigate UAT timeline, have not addressed the new Security Design Production user access.
Update: The ctcLink team is highly concerned about the Production Security Mapping for DG2 Colleges and entering new Security into one of the UAT cycles.  Although there are no other options due to the schedule, this will be a challenge for the DG Colleges and SB as well as potential impact to the remaining UAT cycles. 
ctcLink PMO submitted for ctcLink CS, HCM, FIN Team
DG2 Impacted, Issue Date: 4/16/2019
Tara Keen, Security Team L
CS GDR (Global Design Review) Items – Six items listed in status update. Items were approved by Working Group and Steering Committee. These items need additional work.
Update: Tracking GDR items as listed (statewide accounts, shared HCM/CS ethnicity codes, academic careers, academic program structure, student self-service & student self-service (instructor contact display). Items are in progress.
John Henry Whatley
DG2 Impacted, Issue Dates: 5/15/2019
CS Team & Further Analysis/Decisions with Commissions & Councils 2

3. ctcLink Quality Assurance Scorecard / Moran Technology Consulting Report May 2019
Overall Status Y
ctcLink Quality Assurance Scorecard - Moran Technology Consulting , November 2018
STATUS
PROJECT AREA
DESCRIPTION / NOTES G
SBCTC/Governance
Go-No Go Decision for FLC implementation of new Chart of Accounts set for June 18, 2019.
Project Management
Project Management Office (PMO) is fully staffed, working well together and continuing to address improvements in project management processes. PMO has interviewed candidates to replace Open position for a qualified PM to manage Schedules. Y
Phase Scope
QA remains concerned about the number of solutions to be re-implemented to replace/augment current PS functionality. Based on the May status of replacement solutions, it does not seem possible that these will be decided upon and readied for DG2 scope inclusion.
Schedule Status
DG2/DG3/DG4 schedule overlap and resource constraints directly impact all deployment groups. Schedule compression and key project resources are heavily allocated to multiple DG2 workstreams and supporting DG3 tasks. DG2 schedule is dependent on CoA implementation at CCS and TCC colleges.
Training
Training materials to support Sprints 1 and 2 were completed in time for use. Sprint 3 materials were being completed. Considerable work still remains to develop the 60 courses to support end-user training. For DG2 success, training focus still requires active end-user participation, effectiveness assessments and college follow-up.
Testing
The DG2 User Acceptance Testing (UAT) Sprints, supported with Training materials was underway in May. Sprint 1 completed and Sprint 2 was starting in end of May. The DG2 Testing workstream is now a major QA concern since it requires active FLC college end-user participation.
Configurations / Data Conversion
ctcLink project technical staff are planning at least one additional conversion cycle to support Clark College during data review of Student Financials. Parallel testing conversions for Payroll were underway in May. DG2 production cutover planning sessions to begin at the end of May. Month-end and Year-end CoA data conversions were being run in May to determine differences in Gross Calculations. QA views this as a Critical Go-No Go supporting activity for FLC colleges implementation of the new CoA.
Organizational Change Management
PMO/OCM is actively engaged with all colleges now involved with their Deployment Groups. QA concerned that PMO focus remains on the DG2 schedule. PM Summit was held in early May with all deployment groups represented.
Project Staffing
Project staffing is adequate at this time and continues to make staffing adjustments as appropriate. PMO is recruiting for open positions. QA and the PMO remains concerned that the overlap of DG2/DG3/DG4 may require additional project and contractor resources.
Technical Environment
The IT division continues addressing processes and critical staffing. Draft of Service Level Agreement has been distributed to colleges. IT is reviewing staffing models at other PeopleSoft ERP community college systems for staff and budget sizing. The development of security roles for the colleges has been taking longer than expected. The security setup has impacted the start of the UAT Sprints. Security changes are not considered a show stopper since colleges can implement changes after Go-live with PeopleSoft ERP.
LEGEND
GREEN
YELLOW
RED
Risk Description:
Low risks may be encountered.
NO immediate action needed
Moderate risks may be encountered. Serious deficiency and action item recommended.
High risks may be encountered.
Needs to be escalated and can impact project effort or cost. 3

4. WA State Office of the Chief Information Officer (OCIO) Oversight
WA State Office of the Chief Information Officer (OCIO) Oversight as of June 2019
Overall Status Y
WA State Office of the Chief Information Officer (OCIO) Oversight
WA State Office of the Chief Information Officer (OCIO) Oversight
OCIO Conditions to new ctcLink Investment Plan Approval
Status G 1
Project must remain in line with SBCTC and OCIO policies
Ongoing 2
QA (Moran) to report to ctcLink executive sponsor and State CIO
Complete 3
Follow pre-determined OFM funding gates and approvals 4
Monthly status reporting 5
Continue reporting on Remediation items in Integrated Work Plan Y 6
OCIO approval of the 4 remediation solutions: Budgeting tool, Continuing Education Application, Online Admissions Application
In Progress 7
OCIO must be notified prior to use of contingency funds
N/A 8
Perform a post-implementation review (lessons learned) after each deployment and post on the OCIO dashboard within 30 days of go-live
Planned as Activities in Project Work Plans 9
Process and timeline for filling the SBCTC CIO position by 1/31/2018
ctcLink Technology Pool Status and Gate #
Status G --
Pre-IT Pool Implementation, Stability & Remediation
Approved 1
Planning & Remediation
1/1/2018 2
DG2 – Initiation & Structure Phase 3
DG2 – Construct Phase
DG3 – Initiation & Structure Phase
1/1/2019 4
DG2 – Transition & Deploy Phase
DG3 – Construct Phase
DG4 – Initiation & Structure Phase
In Progress
7/1/2019 5
DG3 – Transition & Deploy Phase
DG4 – Construct Phase
DG5 – Initiation & Structure Phase
Future
1/1/2020 6
DG4 – Transition & Deploy Phase
DG5 – Construct Phase
DG6 – Initiation & Structure Phase
7/1/2020 7
DG5 – Transition & Deploy Phase
DG6 – Construct Phase
1/1/2021 8
DG6 – Transition & Deploy Phase
7/1/2021 9
Contingency Deployment
N/A
1/1/2022
Note: New ctcLink Investment Plan approved by OCIO, with above conditions, on Jan. 19, 2018. 4

5. Budget Status – as of May 31, 2019

6. Pillar Status – May 27 to June 7, 2019 Human Capital Management
Campus Solutions G
Accomplished this period
Published DG3 Cycle 2 data validation materials in Canvas
FA Authorization/Disbursement/Reconciliation CPW
DG2 Sprint 2 CS UAT
Presented 9.2 Fluid part 2 presentation to Working Group
Continue DG3 FIT
Continue DG2 SIT
Continue UAT material planning/build
Review DG3 assignment submissions for configuration
DG3 and Clark HighPoint Mobile are configured in Mobile 1 environment
Planned for next period
Hold DG3 Cycle 2 data validation workshops
Support DG3 Cycle 2 data validation
Prep for a possible 4B conversion
Support UAT for DG2 Colleges
Prep for Parallel Testing – Dual Processing
Prep for Parallel Testing – Tuition Calculation
Continue SAP CPW modification work
Dual Processing testing (end to end with all 10 interfaces) 6/12-6/13
Planned, but not completed
Dual Processing testing (end to end with all 10 interfaces)
Human Capital Management Y
Accomplished this period
Continued Payroll Parallel Testing Activities
Continued DG3 Cycle 3 Validation Material Development
Continued UAT support activities
Continued DG2 UAT diagram/scenario updates
Continued DG2 UAT supporting content build
Continued review of DG2 Training content structure and materials
Continued DG2 configuration build out in FNC environment
Continued DG3 configuration build out in FNC environment
Planned for next period
Continue Payroll Parallel Testing Activities
Continue DG3 Cycle 3 Validation Material Development
Continue UAT support activities
Continue DG2 UAT diagram/scenario updates
Continue DG2 UAT supporting content build
Continue review of DG2 Training content structure and materials
Continue DG2 configuration build out in FNC environment
Continue DG3 configuration build out in FNC environment
*If status is yellow or red, describe why.
DG2 UAT and pre-UAT training supporting materials are being provided on a just in time basis. The concurrent DG2 and DG3 activities are causing the team to prioritize externally-/client-facing activities and deadlines/starts for certain internal tasks continue to get missed.
Financial Services Y
Accomplished this period
Continued DG3 Cycle 3 Validation Material Development
ContinuedDG2 UAT support activities
Continued DG2 SIT Test Execution
Continued DG2 UAT supporting content build
Continued review of DG2 Training content structure and materials
Continued DG2 configuration build out in FNC environment
ContinuedDG3 configuration build out in FNC environment
Planned for next period
Continue DG3 Cycle 3 Validation Material Development
Continue DG2 UAT support activities
Continue DG2 SIT Test Execution
Continue DG2 UAT supporting content build
Continue review of DG2 Training content structure and materials
Continue DG2 configuration build out in FNC environment
Continue DG3 configuration build out in FNC environment
*If status is yellow or red, describe why.
DG2 UAT and pre-UAT training supporting materials are being provided on a just in time basis; behind in DG2 SIT execution.
Pillar Status – as of 6/8/2018

7. Workstream Status – May 27 to June 7, 2019
Communications G
Accomplished this period
Begin Comms Advisory Committee planning
Blog post about ctcLink presentation at Trustees conference
Steering Committee and cELC agenda and presentation development, meeting packets prep, meeting support
cELC special meeting coordination (for possible Chart of Accounts decision)
Planned for next period
Continue Comms Advisory Committee planning
ctcLink Commissions/Councils spreadsheet, process
Planned, but not completed
Communications Office scope/activities
ctcLink at Commissions/Councils spreadsheet and process
Technical G
CONVERSION
Accomplished this period
DG2: Conversion Issues review/ resolution
DG3: Completed Cycle 2 conversion execution
Technical Team validated conversion results, reported errors and applied necessary security in preparation for college validation activities
Planned for next period
DG2:Conversion Issues resolution in progress, Cycle 4B Conversion Activities
DG3: Cycle 3 Conversion Activities
DEVELOPMENT
Support and work on Service Desk, SIT & UAT tickets for CS, HCM & FS pillars
Migrated the retrofit projects for CS PeopleSoft Update Manager (PUM) 13, HCM PUM 29 & FSCM PUM 31 to FNC & GLD environments
Testing support on HCM for CEMLI SE-235, SE-234 & I-02
Continue to support on Service Desk, SIT & UAT tickets for CS, HCM & FS pillars
ENVIRONMENTS
Coordinated PUM Image Update in Project environments
Coordinated Load Testing Project work
DG3 Cycle 2 environnent refresh
Validate STAT Workflow for Project environments
STAT Project – in progress
Planning for next PUM image updates
DG3 Cycle 2 environnent support.
Testing Y
Accomplished this period
Continued system integration testing (SIT)
Provided metrics on SIT status
Continued to build UAT materials
Supported Sprint 1 and 2 UAT
Completed PETA training
Developed automated test scripts for confidence testing
Planned for next period
Begin UAT sprint 3 execution
Continue to build UAT materials
Continue system integration testing
*If status is yellow or red, describe why.
Overlapping project tasks that utilize the same resources may impact testing.
Training Y
Accomplished this period
Finalized schedule and materials for Sprint 3
Made modifications on training delivery via lessons learned
Currently at 25% with content for Sprint 4
Completed sprint 4 through 6 schedules
Continue to work with vendor on Finance, HCM, and CS training deliverables
Restructured Training Team and associated job descriptions and tasks
Continued work to define training scope, work assignments, activity durations, and dependencies
Planned for next period
Continue to work on Pre-UAT training materials
*If status is yellow or red, describe why.
Large amount of materials needed with upcoming timelines.
Organizational Change Management G
Accomplished this period
Started DG5 road show around Initiation Deliverables
Continued planning DG4 Peer Review
Continued planning DG3 Road Show around upcoming Testing/Training
Assisted in onboarding new college PMs
Started planning meetings with all technical colleges to learn the differences between how they do business and other colleges.
Planned for next period
Continue to work with CPW Facilitators and Functional Teams to determine scope for upcoming sessions
Continue College Relations/OCM Check-ins with DG3, DG4 and DG5

8. Deployment Group 2 Timeline (High Level Phases)

9. Deployment Group 2 Self-Reported Status – May 27 to June 7, 2019
Clark College Y
Accomplished this period
Completed Sprint 2 UAT. FIN items with reviews/approvals needed are slowing down the process. Veterans staff had problems testing, others are now testing these processes.
Have a prototype of HighPoint mobile. Going through internal review process and expect to have live for summer term.
Planned for next period
Query training for query developers by June 11 QDLC online – then Paula McDaniel will come to Clark for PS Query 101 training in July.
UAT Sprint 3, and continue testing from Sprints 1 and 2.
*If status is yellow or red, describe why
If the First Link colleges do not adopt the new Chart of Accounts July 1, this will likely delay the implementation at Clark.
Community Colleges of Spokane R
Accomplished this period
Chart of Accounts Redesign
SF Testing blocked. Pending SBCTC solution and implementation. TBD.
HCM/Payroll completed testing week of June 10.
FY Close – CCS continues to adjust journal entries. Pending cash accounts reconciliation and FY Closing rules for 16,17,18. Reviewing data/spreadsheets provided for cash accounts by SBCTC.
DG2 UATs – Wrapping up Sprint 2. Preparing for Sprint 3.
Planned for next period
Start SF testing if environment is ready.
Waiting for Go/No Go decision by ctcLink Executive Leadership Committee (cELC) on 6/20.
Document impact on CCS with current CoA cutover plans.
Security Issues
CCS to validate roles assigned to non-sensitive data vs sensitive data. SBCTC preparing to remove all old query roles.
*If status is yellow or red, describe why
Delays and overlap of all projects and deliverables impacting college staff now through October SBCTC CoA decision to not convert sub-modules and their expectation for us to manually convert these will severely impact all daily operations.
FY 16, 17, & 18. CCS continues to reconcile journal entry adjustments. CCS cannot close FY 16, 17 and 18 until cash reconciliation is completed for all cash accounts (large variances in these accounts for CCS and TCC). Need closing rules for 16, 17 and 18 to be run on period 0.
CCS Chart of Accounts – 6.12 – Extremely high risk. Not able to start SF testing yet pending an SBCTC solution and implementation. Not enough time allowed for testing. Requesting SBCTC exit criteria for Go No/Go decision, and how they plan to present to Steering Committee – No response to date.
Security Role Redesign – No communications from SBCTC regarding when colleges will be able to test. No schedule or security role mapping guides provided.
SBCTC Agency Y
Accomplished this period
FIN “Commitment Control” UAT is complete - June 6
HCM “Payroll to FIN” UAT is complete
Planned for next period
Risk Management Team to review and possibly add risk on AWE, Global Account Level Cross-Walk rework, and HCM/FIN Security.
Planned, but not completed
SBCTC has until end of UAT Sprint 4, July 15, 2019 to complete all UAT. June 7: UAT still in progress.
*If status is yellow or red, describe why (1.) #65 - Security Mapping, (2.) #60 - Chart of Accounts, (3.) Accurate Approval Workflow Engine (AWE), #42 WAPAY: SBCTC requires this separate WAPAY payroll account up and running in production to go live in October.
Tacoma Community College G
Accomplished this period
Local SMEs attended ctcLink Security redesign group, ctcLink PM groups, ctcLink governance groups, various ctcLink status meetings
Participated in ctcLink Security redesign activities, participated in Chart of Accounts meetings
Participated in UAT
Started OCM planning and execution for DG2 project
Planned for next period
Local SMEs attend ctcLink Security redesign group, ctcLink PM groups, ctcLink governance groups, various ctcLink status meetings
Local SME attend Chart of Accounts meetings
Participate in UAT
Work with SMEs, Pillar Leads, TCC leadership to get better participation in the project

10. Deployment Group 3 Timeline (High Level Phases)

11. Deployment Group 3 Self-Reported Status – May 27 to June 7, 2019
Cascadia College G
Accomplished this period
Participated in multiple BPFG homework follow-up WebEx sessions
Completed all 27 late FIN / SF homework assignments
Attended two CPW’s in-person or via WebEx
Initiated data error file cleanup for Cycle 3
Planned for next period
Complete data error file cleanup
Prepare for Data Validation Cycle #3
Participate in BPFG homework follow-up WebEx sessions
Pierce College District G
Accomplished this period
SMEs participated in SF BPFG sessions.
SMEs participated in HighPoint presentation.
SMEs participated in Mobile WebEx follow-up session.
SMEs participated in Reporting Lead WebEx session.
SMEs participated in FA CPW session.
SMEs completed/submitted homework assignments.
SMEs prepared for Cycle 2 Validation.
Planned for next period
SMEs participate/complete Cycle 2 Validation
OCM activity – plan appreciation lunch for SMEs
Identify Training Lead
Planned, but not completed
Review applicants for project positions
Review and update Communications Plan
Review and update internal Training Plan with college Training Team.
Identify/establish training space
Peninsula College G
Accomplished this period
Completed all but CE and FWL assignments
Attended CPW: FA Authorize/ Disburse/ Reconciliation
Started Cycle 3 data cleanup
Planned for next period
Attend Validation Workshops
Continue Cycle 3 data cleanup
Work on Cycle 2 validation
Lower Columbia College G
Accomplished this period
Started work in Cycle 2 conversion validation
Gather Reporting Team to determine the needs for transition of legacy reports
Begin Transition activities for new project manager
Start campus messaging and communication around fall training requirements for faculty and staff
Planned for next period
Continue on campus messaging and communication about ctcLink
Continue to develop forecasting tools to track staff workload and project hours
Select new project manager and work to transition activities and responsibilities into that new structure
Olympic College G
Accomplished this period
Submitted BPFG Homework
Continued training third Project Analyst
Continued work on Achieving the Dream (ATD)/ctcLink Teams for Residency, Choosing Academic Plan, Changing Academic Plan
Continued preparation for Data Cycle 2 Validation
Started Cycle 3 Data Cleansing
Planned for next period
BPFG Homework
Continue training third Project Analyst
Cycle 2 Data Validation
Planned, but not completed
Additional CIA Workshops

12. Deployment Group 4 Dashboard Reports – May 27 to June 7, 2019
DG4 Initiation Phase Completion Summary
Percentage of deliverables completed and tracked in Project Web App (PWA) by each college:
College Orientation & Resourcing
College Project Planning (from templates)
Conduct Initial Data Cleansing
Document Current Legacy Business Processes
Supplemental Systems Analysis
College/District
As of June 7, 2019*
Centralia College
50%
Edmonds Community College
60%
Highline College
55%
Seattle Colleges (3)
48%
Wenatchee Valley College
61%
Contact college Project Manager or ctcLink for more information.
DG4 Pre-Implementation and General Timeline G

13. Deployment Group 5 Dashboard Reports – May 27 to June 7, 2019
DG5 Initiation Phase Completion Summary
Percentage of deliverables completed and tracked in Project Web App (PWA) by each college:
College Orientation & Resourcing
College Project Planning (from templates)
Conduct Initial Data Cleansing
Document Current Legacy Business Processes
Supplemental Systems Analysis
College/District
As of June 7, 2019
Bellevue College
10%
Bellingham Technical College
18%
Big Bend Community College
20%
Everett Community College
Grays Harbor College
26%
Green River College
24%
Skagit Valley College
13%
Whatcom Community College
25%
DG5 Pre-Implementation and General Timeline G

14. ctcLink Remediation Status Reports – May 27 to June 7, 2019
Solution
Status
Due Date
Campus Solutions
10 of 45 remain open
DG3
Financial Management
5 of 39 remain open
DG2
Human Capital Management
6 of 25 remain open
Faculty Workload
Complete
March 2019
DRS Redistribution
May 2019
Absence Management
April 2019
Security Audit Controls
Security Redesign
Mapping Framework
FLC / DG2
Student Billing/Third-Party Billing
Budget Planning
Form Work Group
Jan 2020
Online Admissions App
Governance
Continuing Education
Vendor Negotiations
Chart of Accounts (revised)
Due/Finish
Status
Tacoma CC Chart of Accounts Adoption Kickoff
Dec. 12, 2018
Complete
CCs of Spokane Chart of Accounts Adoption Kickoff
Feb. 1, 2019
Foundational Chartfield Configuration
March 22, 2019
College Configuration Review and Updates
May 3, 2019
Functional and System Integration Testing
May 10, 2019
User Acceptance Testing
May 10 - June 3, 2019
May 28 – June 14, 2019
College Readiness Gate / Go-No Go Discussions
June 12-14, 2019
Readiness Gate / Go-No Go Decision
June 18, 2019
Not Started
Production Cutover
July 2019
Community Colleges of Spokane R
Remediation items progress this period
Student Statements and Third Party Billing - passed UAT and in Production. Looks great!
Query Security Audit Controls – In progress. SBCTC preparing for removing old queries. Bank Statement security fix to be addressed with DG 2 release (Oct 2019).
FY Close – see previous slide.
Security Role Redesign - No communications from SBCTC on UAT schedule or availability of Security Role Mapping Guides.
Tacoma Community College G
Accomplished this period
See SBCTC status update for Remediation items, tickets, and worklist
Received responses to TCC’s December 2018 remediation response, however TCC’s feedback did not seem to be acted upon.
Planned for next period
Receive remediation detail with responses based on December 2018 feedback

15. Other ctcLink Project Activities – Status as of June 7, 2019
New Solution
Status
RFP Publish
Solution Decision
Continuing Education
RFP was developed and approved by Governance
RFP proposals were due November 15, 2018
3 Vendors responded and subgroup is evaluating solution
Governance approved procurement and decision of Vendor
Vendor has been contacted to begin negotiations to contract
10/15/2018
Negotiations subgroup assisting with final negotiations
Online Admissions Application
Sub-Committee finalized OAA requirements
Project Team performed Fit/Gap of ctcLink functionality
OAA workgroup evaluated select solutions currently in use at other PeopleSoft universities and colleges
OAA workgroup developing a short list of best/possible solutions to identify those solutions on 2/12/2019
RFI to understand possible solutions and costs before final decision on RFP or custom solution
Continue to enhance current OAA based upon requirements for RFI
TBD
Pending RFI
Budget Planning
Committee to be formed to review, finalize and approve Budgeting requirements
Review requirements against Oracle PBCS Solution
If needed, develop RFP
Waiting on Budget work group to meet and vet requirements
Physical Inventory (Asset Tracking)
Vendor Solutions being evaluated
Evaluate new PS Functionality that will provide integration for asset tracking scanners directly with ctcLink
5/21/2018
DG3 (February 2020)
Accessibility
Continued discussions with Appsian (formerly Grey Heller)
Identify accessibility vendor to assist with testing of ctcLink
Develop and published RFP
Work Group engaged to evaluate RFP Responses
Final Decision on Vendors to be awarded
5/10/2019
Testing Prior to DG2 (October 2019)