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Financials in Microsoft Dynamics SL 2015
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Financials in Microsoft Dynamics SL 2015
Jeff Suwyn | Product Marketing for Microsoft Dynamics SL
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Meet Jeff Suwyn What I do My Background
Product Marketing Manager for Microsoft Dynamics SL Create sales tools for Microsoft Dynamics partners Present at Microsoft webinars and events Work with customers & partners on new features My Background 18+ years of Microsoft Dynamics SL experience Microsoft Dynamics SL Consultant & custom development for 10 years
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Course Topics Financials in Microsoft Dynamics SL 2015
01 | General Ledger 02 | Accounts Payable 03 | Accounts Receivable 04 | Cash Manager
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Setting Expectations Target Audience
Potential new customers who are interested in Microsoft Dynamics SL financials and looking for basic information about the product to jump start their learning. New users who have not started or just started using Microsoft Dynamics SL Financials and want to familiarize themselves with the functionality of the product. Suggested Prerequisites/Supporting Material General Financial knowledge Basic computer and Windows skills
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Financials in Microsoft Dynamics SL 2015 Module 1: General Ledger
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Jeff Suwyn | Product Marketing for Microsoft Dynamics SL
01 | General Ledger Jeff Suwyn | Product Marketing for Microsoft Dynamics SL
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Module Overview Setup Screens Maintenance Screens Input Screens
Process Screens Inquiries & Reporting
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Introduction Setup Screens
Journal Transaction Entry Overview General Ledger Setup
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Journal Transaction Entry Overview
Batch processing Period Account Subaccount Transaction Date Reference Number
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General Ledger Setup Account Info Batch Info Auto Reference Retention
Periods Years
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General Ledger Setup Master Company Address information
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General Ledger Setup Number of periods Current GL fiscal year
Begin Calendar Year End Calendar Year Fiscal Period Ending Dates Number of periods, up to 13 Current Fiscal Period for GL Begin Calendar Year – start of fiscal year End Calendar Year – end of fiscal year
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General Ledger Setup Base Currency ID Symbol Description
Base Currency for Database ID, Currency Caption, description
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General Ledger Setup Chart of Account Order
Order of Accounts that can be setup
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General Ledger Setup Budget Info Default Year Default Budget Ledger
Budget Segment Selection
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General Ledger Setup Posting Options Posting to previous periods
Posting to previous fiscal years
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Maintenance Screens Chart of Accounts Subaccounts Maintenance FlexKey
Account/Subaccount Maintenance Ledger Maintenance Budget Maintenance
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Chart of Accounts Maintenance
Type Class ID Account Status Posting Options
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Subaccount Maintenance
Status
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Flexkey Definition (24 length, 8 segments) Table Maintenance
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Account/Subaccount Maintenance
Optional Enter valid combinations
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General Ledger Setup Account Validation Account/Subaccount
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Ledger Maintenance Ledger ID Balance Type Base Currency Actual Budget
Tax basis Budget Statistical Base Currency
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Budget Maintenance Account Subaccount Ledger ID Fiscal Year Annual
Periods Extended Budgeting available
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Input Screens Journal Transactions Generate Recurring
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Flow Entry Release Post Entering Transactions into a batch
Preventing edits to the batch Making it ready to post Post Updates Account balances for reporting
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Journal Transaction Module Batch Number Journal Type Period Handling
Auto Reference Nbr Auto Reversing Example: Accruals end of month Control
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Status On Hold Batch is not to be released
Balanced Batch is ready for release Void Batch has been voided Unposted The batch is release to GL, but it has not been posted to GL Posted The batch has been released and posted to GL GL account tables have been updated
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Handling Hold Batch is put into On Hold status
No Action Leaves the Batch in the current status Release Later Batch is put into a Balanced status Release Now Release the batch for Posting Based on settings, the batch is Unposted or Posted
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Journal Transactions - Recurring
Current Cycle Number of fiscal periods between generations of recurring batch Every period = 1 Every quarter = 3 Number of Cycles Number of times to generate batch Original Batch Number
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Generate Recurring Create Recurring Batch Run Generate Recurring
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Correcting Journal Transaction
Reverse Reverse and Correct Copy
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Process Screens Release GL Batches Generate Recurring
Post Transactions Allocations Closing Generate and Read Consolidations Delete GL Detail
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Release GL Batches View Balanced Batches Release one or more batches
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Post Transactions View Unreleased batches Release one or more batches
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Allocations Allocate items from one account to multiple accounts
Example: Utilities across departments
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Closing Module Closing Type Do Not Close Period Year
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Delete GL Detail Run to remove data from database
Backup database before running
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Inquiries and Reporting
Account Summary Inquiry Reports Trial Balance Detail General Ledger Report Quick Query Journal Transaction
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Account Summary Inquiry
Header Details button
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Reports
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Trial Balance Account/Sub Balance Beginning Current Ending
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Detail General Ledger Report
Transactions Beginning Ending balances Auditing Archiving Reconciling AP & AR
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General Ledger Transactions
Listing of all transactions Posted Unposted Beginning balance Ending balance
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Quick Query Journal Transaction
A tool used to query the Microsoft Dynamics SL database View, filter, sort, add or remove columns Export the resulting data to Excel
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What We Learned – Module 1: General Ledger
General Ledger Setup screen options How to setup the Chart of Accounts and Subaccounts Enter Journal Transactions View Dynamics SL information through Inquiries, reports and Quick Queries
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What We Learned – Module 1: Microsoft Dynamics GP Overview
Understand some of the key functionality available in Microsoft Dynamics GP How transactions flow and integration occurs within the application Identify options for user’s to personalize how the product works Understand basic security options in Microsoft Dynamics GP
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