1. How to set up PMO for any business project
Tomasz Pabich

2. © WHITECOM Project Experience
You can have PMO in Jira
Why would you want to have it in Jira?
Tools that you should consider
The recommended proces for implementation
Recommended setup of Jira
Additional bonus features
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3. Jira is familiar to most users
PM tools challenges
Hard to set up
Complicated to use
Quickly becomes forgotten or neglected
Complicated project plans are just an eyesore to maintain, follow and keep up-to-date
Why not use something familiar?
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It’s already there!
What is great about PMO in Jira?
The tools that is already in place
Jira provides one of the most difficult part of the proces
High functionality and growing
Why now?
Matured toolset
Jira popularity
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5. You have a (tough) choice
88 hits for Jira in „Project Management” search on marketplace
Most recommended:
BigPicture and BigPicture Enterprise
Portfolio for Jira
Structure for Jira
Stay open-minded, use your best judgement.
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6. The process is important
Don’t be too fast, too furious
Don’t simplify if it’s meant to last
Stay flexible but not neglectable
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7. Take what you have and improve
Learn the as-is state
Don’t assume you know. There is usually a reason for everything
Use the opportunity to improve
Changes waiting for opportunity
New toolset tweaks
Take the Lean approach
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8. Think about reporting early on
Sometimes the info comes too late, like the one from Chris
Might be difficult to change
Might be time-consuming and expensive
CRM plugins might be worth considering
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9. Learn the tool and do the mapping
You need to level the design team knowledge wise
Do it rather earlier than later
Make sure that the new nomenclature and wording is understood the same way by everyone
Do the mapping
Might be the most difficult step in the process
Use Jira’s flexibility
Think it through to avoid after-rollout process changes
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10. When mapping is done wrong
It creates a feeling of impending doom :)
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11. Decision point: Jira Project setup
Work can be stored in one or many Jira projects
What is your organization matrix (strong, balanced, weak)?
How work is being done and which setup is going to benefit the most of the users?
How will it benefit the reporting requirements?
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12. Decision point: issue types
Is there a need to create new issue types?
What issue types can you re-use from the existing pool?
What set of fields do you need? How does it comply with existing issue types?
What workflow do you need?
Automation and permissions
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13. Decision point: BP structure
How to set up Big Picture (or other plugin) to best suit the requirements?
Program per project or many projects in one program?
Is it possible to easilly define the scope of work?
How to set up permissions?
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14. Train and support the Team
Set up a first project and let them watch
Don’t tell, show
Ask PMs to set up projects by themselves
Boost the confidence
Support the activity with a power-user
Provide support for the adoption period
Make the Team feel safe in their new environment
Help develop new ideas and improvements
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So how to set it up?
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16. Start simple Project Idea Gathering input Project Idea
Rejected Project
Project Idea
Accepted Project
Project Idea
Project Idea
Postponed Project
Jira issue type: New Project Idea
Jira workflow
Jira ticket: status
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17. Transform ideas into projects
Jira Project: „New Project Ideas”
Jira Project: „Project 1”
REQS
Project Team
Project Idea
Project Idea
Accepted Project
DOCS
Jira Project: „Project 2”
Project Idea
WBS
Rejected Project
REQS
Project Team
Accepted Project
Postponed Project
DOCS
Project Idea
WBS
Project Idea
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18. Project = Program REQS DOCS WBS BigPicture Program: „Project 1”
Jira Project: „Project 1”
REQS
Scope of work
Team planning
Project Team
DOCS
WBS
Goal
planning
Risk management
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Project WBS and status
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Time tracking via Jira
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Progress check
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Risk management
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Handy features
Data grouping (by assignee, status, etc.)
Resource Planning
Future roadmap and goals
Permissions / security
Connection with Confluence
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Goal planning
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26. © WHITECOM Project Experience
You can do it!
PMO in Jira environment is not only doable, but very functional as well
Implementation proces depends on the size of the company and it’s legacy
The process has a habit of uncovering bad solutions from long ago and changing the organization for better
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27. © WHITECOM Project Experience
Thank you!
Thank you!
Tomasz Pabich
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