1. Quality assurance in population and housing Census
Myanmar
Myanmar
Quality assurance in population and housing Census
Myanmar

2. Outline Quality assurance Planning Management and Preparatory work
Myanmar
Outline
Quality assurance
Planning
Management and Preparatory work
Field operations
Data processing
Census Analysis and Dissemination

3. Planning Census conduct in every 10 years
Myanmar
Myanmar
Planning
Census conduct in every 10 years
In Myanmar no census between 1983 census and 2014 census (period of 30 years)
Most of the population information/data has relied on:
Projections/estimates
Surveys
Political and economic reforms since 2011 – inevitable need for accurate, up-to-date and reliable data for decision making
Central Census Commission (Chaired by VP)
Central Census Committee
Census Office at DOP
Census Committees at each administrative unit

4. Enumeration: 30th March – 10th April 2014
Myanmar
Census Planning
Enumeration: 30th March – 10th April 2014
Preliminary results: August 2014
Final results: May 2015
(pilot census April 2013 )

5. International Technical Assistance
Myanmar
International Technical Assistance
Chief Technical Adviser (CTA)
Consultants:
Cartography/Mapping
Communication and Publicity Campaign
Questionnaire design
Data capture and processing
Data analysis

6. Management and Preparatory work
Myanmar
Management and Preparatory work
Preparatory activities
Preparation of project document
Setting up of various committees and structures
EA Mapping
Questionnaire
Training Materials
Recruitment of field personnel
Publicity/Advocacy

7. Field operations To ensure complete coverage in the enumeration period
Myanmar
Field operations
To ensure complete coverage in the enumeration period
To monitor progress and quality control, Enumerators and Supervisors were provided with sets of control forms, including:
Daily progress forms
EA summary sheets (to be used for provisional results)
Completion forms
Observation Mission
Organize at the invitation of Government, with the aim of enhancing transparency of the census process and to receive regular feedback from the field

8. Making sure all households were counted
Myanmar
Making sure all households were counted
Enumerators worked in the localities they reside in and know.
Good maps and lists of structures were produced beforehand.
Enumerators submitted daily progress reports on households counted.

9. Verifying the data collected
Myanmar
Verifying the data collected
Before leaving each household, enumerators made sure all questions were answered and recorded.
Random re-Interviews were conducted for at least three households in every EA.
EA Summary sheets completed by enumerators listed all the households where they conducted interviews.
Township Committee supervision ensured that all EAs were accounted for.

10. Post-enumeration activities
Myanmar
Post-enumeration activities
Securely delivering questionnaires to the Census Office
Safely storing and organizing the questionnaires
Rigour in the receiving process
Preparing questionnaires for scanning
Registration before scanning
High-tech scanning process
Computerised character inspection and Key corrections
Monitoring and supervision
Addressing data inconsistencies
Protecting the data

11. Securely delivering questionnaires to the Census Office
Myanmar
Securely delivering questionnaires to the Census Office
Transportation of all census materials was done by professional transport companies.
Security officers accompanied each shipment.

12. Safely storing and organizing the questionnaires
Myanmar
Safely storing and organizing the questionnaires
Storage area holds an estimated 11 million completed questionnaires.
Cataloguing of questionnaires by location allows for ease of retrieval.

13. Rigour in the receiving process
Myanmar
Rigour in the receiving process
Count of questionnaires received and completed was verified by Township Census Officers.
Completeness was confirmed and explanations provided for any missing EAs or households.

14. Preparing questionnaires for scanning
Myanmar
Preparing questionnaires for scanning
EA codes were checked.
Questionnaires were checked for damage, staples and clips were removed, and the forms were then split in two along a perforated line.
Registration forms detailed the number of questionnaires to be scanned for each EA

15. Registration before scanning
Myanmar
Registration before scanning
Information from the pre-scanning process was further checked for discrepancies and then entered into a database containing all the EA codes
This information is linked to the scanning system, so the scanner can tell if there is a difference between the number of questionnaires received and scanned.

16. High-tech scanning process
Myanmar
High-tech scanning process
Eight state-of-the-art scanners working simultaneously can read around 150,000 questionnaires a day, reject any damaged forms and identify character anomalies.

17. Computerised character inspection
Myanmar
Computerised character inspection
Scanners detect unreadable or possibly erroneous characters on the forms and automatically send them to the Key Corrections team for further processing.

18. Myanmar
Key corrections
Operators check the highlighted numbers on each questionnaire and make necessary corrections.
An operator clicks on the unrecognised number to enlarge it and see what it should be.
If unsure about the correction, the operator sends the case to the supervisor.
The scanning software captures the number of cases corrected as well as who made the correction.
Corrections can only be made on numbers highlighted by the system and not on any other data.

19. Monitoring and supervision
Myanmar
Monitoring and supervision
The scanning system enables managers to track progress, (for example, by showing how many forms have been scanned or how many characters have been inspected at any given time.)
This allows them to verify that staff are performing their jobs skillfully, as well as to reallocate staff as needed, for instance to address a backlog that is slowing the data capture process.

20. Addressing data inconsistencies
Myanmar
Addressing data inconsistencies
In some instances, information collected in the field may seem illogical or not be consistent with common sense.
This happens in all censuses, both in developed and developing countries.
(For example, a 5-year-old child may be recorded as having completed secondary education, or a 6-year -old as having given birth to two children. )

21. Myanmar
Protecting the data
The Census Office is using state-of-the-art computer technology to make certain that all census data is stored safely and efficiently.
All census data is backed up locally and remotely every day.

22. Census Analysis and Dissemination
Myanmar
Census Analysis and Dissemination
Census dataset was cleaned before release of Main results
Data file available in CSPro, SPSS and REDATAM software
National and State/Region Launch
Dissemination workshops have been done in all districts across the country
Township Dissemination workshops is on going process

23. Myanmar
Conclusion
Collecting, verifying and analysing data through Myanmar’s population census is an enormous and time consuming undertaking involving numerous distinct steps.
Quality assurance at each stage is a key component of the process, and essential to ensuring the data’s overall reliability.
Access to accurate and reliable population data is essential as the country formulates its development policies and projects to improve the lives of all its people.
All the census reports were distributed through or census

24. Myanmar
Thank You